Your first week as a ManageBac+ administrator for the IB Diploma and Career-related Programmes: set up the school in order (settings, programme, people, classes, access), then send welcome emails. The full reference is at the end.
This guide covers your first week as the IB Diploma and Career-related Programmes coordinator or administrator: the school setup every administrator does, plus the DP and CP settings, year groups and core. Use the full reference at the end when you need more.
- Get your bearingsSteps 1 and 2: Settings and your school settings.
- Programme, people and classesSteps 3 to 5: DP and CP settings, users and classes.
- Access and launchSteps 6 and 7: permissions, attendance and welcome emails.
The same steps are on the Start here page, where you can tick each one off as you go.
1. Get your bearings
Step 1: Sign in and find Settings
Sign in from the ManageBac+ login page. As an administrator you land on My Workspace; school-wide setup is under Settings (the gear icon at the top right), and reports and analytics are under Insights in the left menu.
Step 2: Check your school settings
Go to Settings > School Settings to set the school name, logo, languages, academic year, year levels and terms. These come first because classes, year groups and reports depend on them.
More: Configuring school settings: languages, academics, year levels and terms.
2. Programme, people and classes
Step 3: Set up the IB Diploma and Career-related Programmes
Go to Settings > IB Diploma. Turn on your subjects first, then work through Curriculum (unit templates), Assessment and the DP and CP worksheets in the same menu.
- Configuring programme subjects, levels, standards and unit templates
- DP and CP implementation QuickStart guide
Step 4: Add people
Go to Settings > School Directory. Use Add User for one person or Bulk Import Users for students, parents and teachers from a spreadsheet. If your school uses a student information system or OpenApply, set up that sync instead.
Step 5: Set up classes
Create classes and add students and teachers in bulk from Classes > Browse All Classes, or let teachers create and join their own classes if your school allows it.
- Creating and joining classes
- Assigning students and teachers to classes
- Class timetables and rotation days
3. Access and launch
Step 6: Permissions and attendance
Under Settings > Security & Permissions, choose what teachers, students and parents can do. If you take attendance, import timetables first, then set up attendance under Settings > Attendance & Calendar.
Step 7: Send welcome emails and launch
When everything is ready, select Send Welcome E-mails in the School Directory Details panel. Staff, students and parents set their own password from the email. Then introduce ManageBac+ to your community.
Your DP and CP year groups and core
CAS, the Extended Essay, TOK, DP plans and IB registrations are in the year group. Assign advisors and supervisors before students start.
| What | Where to find it | Guide |
|---|---|---|
| CAS | Year Groups > the year group > CAS |
Configuring CAS worksheets Assigning CAS advisors |
| Extended Essay | Year Groups > the year group > Extended Essay |
Configuring EE worksheets Assigning EE supervisors |
| Theory of Knowledge | Year Groups > the year group > TOK Essay or TOK Exhibition |
Configuring TOK worksheets Assigning TOK teachers |
| DP plans and IBIS registration | Year Groups > the year group > Plans |
DP Plans worksheet IBIS exam registration |
| IB eCoursework | Insights > eCoursework Dashboard | Uploading to IB eCoursework |
Full reference
Everything else for this role, grouped by topic. Open a group when you need it.
DP and CP management
- DP and CP QuickStart guide
- Configuring CAS worksheets
- Managing CAS worksheets and experiences
- CAS project and activity groups
- Reviewing CAS progress
- CAS progress exports
- CAS moderation samples
- Year group and IB deadlines
- Assigning EE supervisors
- Reviewing EE progress
- Configuring EE worksheets
- Managing EE worksheets
- Assigning TOK teachers
- Reviewing TOK progress
- Configuring TOK worksheets
- Managing TOK worksheets
- Turnitin reports on deadlines
- IBIS exam registration
- IB eCoursework
- Transferring student records
Sign-in, single sign-on and billing
Integrations
Teaching and learning setup
Help for your community
When you need help
Faria Support can help with setup questions, data imports and integrations. Billing and subscription questions also go through a request.