Transferring Student Records to Another ManageBac+ School

If a student is transferring to another IB school that uses ManageBac+, we can move the student's core records over with them. No other academic or specific-school records such as Report Cards transfer. 

Important Notes: 

• The student is archived on the original school account upon transfer
• The data that moves with the student to the new (receiving) school will no longer be present on the original (sending) school account (ie it does not get duplicated, it gets transferred). 
• Transfers are only processed upon confirmation by a coordinator on both the sending and receiving school account. Transfer requests from students and parents will not be processed. 

What data transfers with the student?

Please note: the following areas transfer with the student and WILL NOT remain in your school's account. It is recommended to export or download copies prior to confirming a student transferring from your school to another school. 

IB Diploma and IB Middle Years:

• CAS/SA Experiences, Reflections & Evidence

• CAS/SA Documents

• Personal events added to student calendar

• No other school specific academic records (such as Project-based Learning EE/TOK template data or class academic data) transfer

Curriculum First and IB Career-related Programme: 

• SL Experiences, reflections, evidence and documents
• Personal events added to student calendar

IB Primary Years: 

• Portfolios (historical or present-day)

What data doesn't transfer with the student?

Please note: the following is not transferred, and instead is archived with the student's original school upon transfer:

For all programmes:

• Reports
• Behaviour notes
• Personal profile details (name, address, nationalities)
• Notes & Interviews in any Service Learning, SA, CAS, PBL, EE, TOK context

IB Diploma:

• CAS Progress indicators

• ticked CAS Outcomes

• EE/CP/PP Proposal, Research Question, Topic

• EE/CP/PP Documents

• EE/CP/PP Journal entry

• EE/CP/PP Assessment & comment

• EE PPF Reflections & Supervisor comment & hours spent

• EE/CP/PP Progress

• EE/CP/PP Approved & Completed status

• TOK Documents

• TOK Journal entry

• TOK PPF & teacher comment

• TOK Assessment & comment

• Student portfolio work

IB Middle Years:

• SA Progress indicator
• Ticked SA Outcomes
• Student portfolio work

Curriculum First and IB Career-related Programme:

• Project-based learning worksheets

If you require any of the above information, please note that you will need to request a manual transfer from the school directly. 

Requesting a Student Transfer to or from another ManageBac+ school

Via Settings > School Directory > Request Student Transfer

On the right-hand side, click Request Student Transfer. Here is also a direct link to the request form. 

Fill out the form, and we will respond to the transfer request within 24 hours.

• Name of the student
• School being transferred from
• School being transferred to
• Your contact details for confirmation

Transfers involving China schools

Since we have migrated China schools to a localised China server on September 12, 2018, it is no longer possible to transfer records between schools where one school is in China and the other is outside of China. This is due to both being on different servers.

1. Exporting CAS reports via the student's CAS worksheet > click Generate Reports on the right-hand side to begin generating CAS reports
2. In the student worksheet, click Browse Reflections & Evidence (on the right-hand side) > click Export to PDF for a copy of their reflections.