Process Workflow Diagram
Key Dates & Coursework Guidance
Q: Submission Deadlines: What are the deadlines for the upload of materials?
A: Please refer to the latest guidance from the IB in relation to the submission dates for the relevant session. For concerns regarding any specific subject coursework completion and/or uploading please contact the IB directly at support@ibo.org
Q: Offline Handwritten Coursework: What should I do if my coursework is handwritten and offline?
A: Easily scan handwritten coursework for eCoursework Submission using the ManageBac+ Mobile App with direct upload into your ManageBac+ portfolios. Refine scans directly with zoom, rotation and re-ordering, and automatic conversion and compression into PDF.
Q: Is it required to submit eCoursework exclusively via ManageBac+?
A: No. ManageBac+ portfolio tools are available to IBDP & IBCP schools in order to facilitate eCoursework submission, set internal submission deadlines and communicate with your school community. eCoursework can be uploaded from ManageBac+, Google Drive or your Desktop.
Q: Where can I find more information on the Subject Components for submission to eCoursework?
A: Please feel free to review the reference documents attached to the ManageBac+ SubjectCentre article for IB DP Resources on Subject Components.
School Types using this feature
Scenario A: For existing ManageBac+ schools:
- In-School Organisation Completed: with all student coursework portfolios, IB forms and review completed → PROCEED with Phase 2 submission to eCoursework.
- In-School Organisation Pending / In-Progress: you must first collect all student coursework portfolios, generate IB forms and conduct review → then PROCEED with Phase 1 submission to eCoursework.
Scenario B: For schools not using ManageBac+ to upload IB eCoursework:
- In-School Organisation Completed: with all student coursework portfolios, IB forms and review completed → PROCEED with Phase 2 submission to eCoursework via Google Drive / Desktop.
- In-School Organisation Pending / In-Progress: use ManageBac+ to help organise your IA portfolio, generate IB forms, etc.
For Existing ManageBac+ Schools
| Step | Task | Est. Time Required | Responsible Party | Notes |
| 1 | Find Student work to be submitted, including Internal Assessments (IAs) and Orals, on ManageBac+ Portfolios and tag as IBeC | 10 minutes per Student |
Students & Teachers |
If your school is already using ManageBac+ for classes, student portfolios may already be populated from class and year group tasks. See IB guidance on forms and IA submissions here. |
| 2 | Generate IB forms on the Portfolio eCoursework folder | 10 minutes per Student | Teachers | |
| 3 | Final review of Student Portfolios & confirm for submission to IB eCoursework | 10 minutes per Student | IB Coordinator | |
| 4 | Drag & Drop from ManageBac+ Student Portfolios into IB eCoursework | 5 minutes per Student | IB Coordinator |
For Schools New to ManageBac+
| Step | Task | Est. Time Required | Responsible Party | Notes |
| 1 | Upload Student work to be submitted, including Internal Assessments (IAs) and Orals to ManageBac+ Portfolios, and tag as IBec | 10 minutes per Student |
Students & Teachers |
Please see IB guidance on forms and IA submissions here.
|
| 2 | Generate IB forms on the Portfolio eCoursework folder | 10 minutes per Student | Teachers | |
| 3 | Final review of Student Portfolios & confirm for submission to IB eCoursework | 10 minutes per Student | IB Coordinator | |
| 4 | Drag & Drop from ManageBac+ Student Portfolios into IB eCoursework | 5 minutes per Student | IB Coordinator |
Phase 1: Collect work on ManageBac+ Portfolios (Upload)
With 3 steps, you can upload, organise and approve your students’ work prior to submitting it to IB eCoursework
1. Search by Student Name to access the student's Portfolio
2. Search on their Timeline and on the Files tab for the files to be uploaded to IBIS. For any files to be sent to IBIS, use the IBeC tag next to the file.
If any files are missing from the classes, upload manually by clicking Add Resources to upload any Files, Videos, Photos, etc.
3. Collate the required files using the IBeC tag and assign the correct Group & Subject with the automated submission requirements. The tagged files are gathered under the eCoursework folder.
Uploading IA and EA coursework to your Student Portfolios
For all other IB DP & IB CP Schools
| Step | Task | Est. Time Required | Responsible Party | Notes |
| 1 | Collect & review student coursework portfolios | TBC | Teachers |
Schools who choose not to submit via ManageBac+ can submit directly via a Google Drive or Desktop |
| 2 | Review IB Forms | TBC | Teachers | |
| 3 | Submit to IB eCoursework via Google Drive or Desktop | TBC | IB Coordinator |
Exporting & Accessing IB Forms
For Scenario A Existing ManageBac+ schools who are using Classes & Year Groups, you'll find a Generate IB Forms button in the student Portfolio > eCoursework page, which exports all the IB forms built-in to your ManageBac+ account, exportable and pre-filled with student data.
For Scenario B New Schools, a list of IB forms available in ManageBac+ can be found in our Exporting IB Forms from ManageBac+ Year Groups, Classes & Portfolios help guide.
Phase 2: Accessing IB eCoursework
Login to IB eCoursework via your ManageBac+ Portfolio
Students, Teachers & Administrators can navigate to their Portfolio, and on the right-hand side click IB eCoursework to be taken to the IB eCoursework login.
Alternatively, users can navigate directly to https://upload.ibis.ibo.org
Phase 3: Drag student work from ManageBac+ to IB eCoursework
Drag and Drop student work from ManageBac+ into IB eCoursework
Student work uploaded into ManageBac+ Portfolios can then be dragged and dropped into IB eCoursework by the IB Coordinator, Teacher or Student.
Files from ManageBac+ can be dragged into IB eCoursework. To do this, open two windows side by side - one for IB eCoursework and one for ManageBac+.
1. Navigate to https://upload.ibis.ibo.org/. Navigate to the IB eCoursework pages (see IB guidance here)
2. Drag files from the student portfolio or anywhere on ManageBac+ into the File Storage area on IB eCoursework.
OR
Files can be dragged directly from your computer's desktop or Google Drive.
Organise Files on IB eCoursework
On IB eCoursework you can select the student and drag files from the File Storage area into their appropriate subject for submission to IB eCoursework.
Phase 4: Track Submission Status
Track Overall Completion via the Portfolio Roster
Advisors & Administrators can track Live Status of IB eCoursework Overall Completion via the Portfolio Roster. The right-hand side provides a summary of student progress, with individual statuses included in the roster list
OR
Alternatively, users can navigate directly to https://upload.ibis.ibo.org and view the Overall Completion on the right-hand side.
Resources
Contact ManageBac+ Support
For assistance with organising & preparing ManageBac+ portfolios
- Support: Submit a request
- Resources: help.managebac.com
Contact IB Answers
Please note that IB eCoursework is owned by the IB. For assistance on submitting to IB eCoursework and submission requirements
- Email: support@ibo.org or Ask a Question in MyIB
- Telephone: see here
- Resources: resources.ibo.org