Using ManageBac to Upload to IB eCoursework QuickStart Guide

Using ManageBac to Upload to IB eCoursework video

The Uploading Work to IB eCoursework live webinar recording provides a comprehensive walk through using our Portfolio and Class features to upload work to IB eCoursework.

Process Workflow Diagram

Key Dates & Coursework Guidance

Q: Submission Deadlines: What are the deadlines for the upload of materials?
A: Please refer to the latest guidance from the IB in relation to the submission dates for the relevant session. For concerns regarding any specific subject coursework completion and/or uploading please contact the IB directly at support@ibo.org

Q: Offline Handwritten Coursework: What should I do if my coursework is handwritten and offline?
A: Easily scan handwritten coursework for eCoursework Submission using the ManageBac Mobile App with direct upload into your ManageBac portfolios. Refine scans directly with zoom, rotation and re-ordering, and automatic conversion and compression into PDF.

Q: Is it required to submit eCoursework exclusively via ManageBac?
A: No. ManageBac portfolio tools are available to IBDP & IBCP schools in order to facilitate eCoursework submission, set internal submission deadlines and communicate with your school community. eCoursework can be uploaded from ManageBac, Google Drive or your Desktop.

Q: Where can I find more information on the Subject Components for submission to eCoursework?

A: Please feel free to review the reference documents attached to the ManageBac SubjectCentre article for IB DP Resources on Subject Components.

School Types using this feature

Scenario A: For existing ManageBac schools:

In-School Organisation Completed: with all student coursework portfolios, IB forms and review completed → PROCEED with Phase 2 submission to eCoursework.
In-School Organisation Pending / In-Progress: you must first collect all student coursework portfolios, generate IB forms and conduct review → then PROCEED with Phase 1 submission to eCoursework.

Scenario B: For schools who signed-up for ManageBac to provision a Free account:

ManageBac Account Setup: Sign up to get your Free ManageBac account.
In-School Organisation Pending / In-Progress: you must first collect all student coursework portfolios, generate IB forms and conduct review → then PROCEED with Phase 1 submission to eCoursework.

Scenario C: For schools not using ManageBac to upload IB eCoursework:

In-School Organisation Completed: with all student coursework portfolios, IB forms and review completed → PROCEED with Phase 2 submission to eCoursework via Google Drive / Desktop.
In-School Organisation Pending / In-Progress: use ManageBac to help organise your IA portfolio, generate IB forms, etc.

For Existing ManageBac Schools

Step	Task	Est. Time Required	Responsible Party	Notes
1	Find Student work to be submitted, including Internal Assessments (IAs) and Orals, on ManageBac Portfolios and tag as IBeC	10 minutes per Student	Students & Teachers	If your school is already using ManageBac for classes, student portfolios may already be populated from class and year group tasks. See IB guidance on forms and IA submissions here.
2	Generate IB forms on the Portfolio eCoursework folder	10 minutes per Student	Teachers
3	Final review of Student Portfolios & confirm for submission to IB eCoursework	10 minutes per Student	IB Coordinator
4	Drag & Drop from ManageBac Student Portfolios into IB eCoursework	5 minutes per Student	IB Coordinator

For Schools New to ManageBac

Step	Task	Est. Time Required	Responsible Party	Notes
1	Complete the Account Signup Form	10 minutes, one-time setup	IB/IT Coordinator	Processed by ManageBac Support & Data Teams within 24hrs
2	Upload Student work to be submitted, including Internal Assessments (IAs) and Orals to ManageBac Portfolios, and tag as IBec	10 minutes per Student	Students & Teachers	Please see IB guidance on forms and IA submissions here.
3	Generate IB forms on the Portfolio eCoursework folder	10 minutes per Student	Teachers
4	Final review of Student Portfolios & confirm for submission to IB eCoursework	10 minutes per Student	IB Coordinator
5	Drag & Drop from ManageBac Student Portfolios into IB eCoursework	5 minutes per Student	IB Coordinator

Phase 1: Collect work on ManageBac Portfolios (Upload)

With 3 steps, you can upload, organise and approve your students’ work prior to submitting it to IB eCoursework

1. Search by Student Name to access the student's Portfolio

2. Search on their Timeline and on the Files tab for the files to be uploaded to IBIS. For any files to be sent to IBIS, use the IBeC tag next to the file.
If any files are missing from the classes, upload manually by clicking Add Resources to upload any Files, Videos, Photos, etc.

3. Collate the required files using the IBeC tag and assign the correct Group & Subject with the automated submission requirements. The tagged files are gathered under the eCoursework folder.

Uploading IA and EA coursework to your Student Portfolios

NOTE:

For subject groups with IAs not yet built-in on ManageBac (such as Individuals and Societies and Mathematics), you'll need to create a deadline from your Class Calendar. On this deadline, highlight 'eCoursework' or 'Internal Assessments' in the title so all uploads to it are searchable under the Student Portfolio to be tagged as IBeC.

Deadlines are not included in the Term Grade average for your report cards. If this is created as a Task in your class, your Term Grade average may be affected.

For all other IB DP & IB CP Schools

Step	Task	Est. Time Required	Responsible Party	Notes
1	Collect & review student coursework portfolios	TBC	Teachers	Schools who choose not to submit via ManageBac can submit directly via a Google Drive or Desktop
2	Review IB Forms	TBC	Teachers
3	Submit to IB eCoursework via Google Drive or Desktop	TBC	IB Coordinator

Exporting & Accessing IB Forms

For Scenario A Existing ManageBac schools who are using Classes & Year Groups, you'll find a Generate IB Forms button on the student Portfolio > eCoursework dashboard, which exports all the IB forms built-in to your ManageBac account, exportable and pre-filled with student data.

For Scenario B New Schools, Scenario C Schools not using ManageBac, or for forms not currently built-in natively to ManageBac, see the IB Forms collection in our ManageBac Subject Centre to download the IB forms.

A list of IB forms available in ManageBac can be found in our Exporting IB Forms from ManageBac Year Groups, Classes & Portfolios help guide.

Phase 2: Accessing IB eCoursework

Login to IB eCoursework via your ManageBac Portfolio

Students, Teachers & Administrators can navigate to their Portfolio, and on the right-hand side click IB eCoursework to be taken to the IB eCoursework login.

Alternatively, users can navigate directly to https://upload.ibis.ibo.org

Phase 3: Drag student work from ManageBac to IB eCoursework

Drag and Drop student work from ManageBac into IB eCoursework

Student work uploaded into ManageBac Portfolios can then be drag ’n’ dropped into IB eCoursework. By the IB Coordinator, Teacher or Student.

Files from ManageBac can be dragged into IB eCoursework. To do this, open two windows side by side - one for IB eCoursework and one for ManageBac.

1. Navigate to https://upload.ibis.ibo.org/. Navigate to the IB eCoursework pages (see IB guidance here)

2. Drag files from the student portfolio or anywhere on ManageBac into the File Storage area on IB eCoursework.

Note: Files can also be dragged and dropped from anywhere on your ManageBac account or from your computer if they are not already on ManageBac.

Files can be dragged directly from your computer's desktop or Google Drive.

Organise Files on IB eCoursework

On IB eCoursework you can select the student and drag files from the File Storage area into their appropriate subject for submission to IB eCoursework.

Phase 4: Track Submission Status

Track Overall Completion via the Portfolio Roster

Advisors & Administrators can track Live Status of IB eCoursework Overall Completion via the Portfolio Roster. The right-hand side provides a summary of student progress, with individual statuses included in the roster list

Alternatively, users can navigate directly to https://upload.ibis.ibo.org and view the Overall Completion on the right-hand side.

Resources

Contact ManageBac Support

For assistance with organising & preparing ManageBac portfolios

Email: support@managebac.com or submit a Support Request
Telephone: see the footer of this page for contact numbers
Resources: help.managebac.com

Contact IB Answers

Please note that IB eCoursework is owned by the IB. For assistance on submitting to IB eCoursework and submission requirements

Email: support@ibo.org or Ask a Question in MyIB
Telephone: see here
Skype: IBAnswers
Resources: resources.ibo.org

Getting Started

Everything you need to know to get started with ManageBac