Important
In this tutorial, we will be looking at importing recommended IB deadlines, adding custom deadlines to the IB deadline repository, adding one-off deadlines to your year group calendars, editing existing deadlines and how teachers and students can view these deadlines.
Importing Deadlines via the IB Deadline repository
The IB Deadlines repository allows admins to add recommended Year Group-wide IB deadlines to student calendars. To do so, admins can navigate to Year Group > Calendar > Import Example Deadlines:
The repository contains default IB deadlines and these can be filtered by Category and Exam Years. You can select a deadline via the checkbox and select Add Resources to import the deadline. You can also click Add New Deadline in the right-hand menu to create a new, custom deadline, which will be stored within the IB Deadline repository. We will cover this in greater depth later in the tutorial.
Editing IB Deadlines
You can edit the built-in IB Deadlines to cater to your school's needs. Select the Edit icon right next to the deadline:
You will have the ability to edit the Name (1) add a Description (2) edit the assigned Category (3) enable the Dropbox (4) Adjust the Due Date (5) and add any actionable To-Dos (6). Select Save Changes to import the deadline to your Year Group Calendar.
Please note, only To-Dos linked with ToK or EE will appear on the student worksheets.
See the following guides for more information on To-Dos:
Adding a New Deadline
Adding a Deadline to the IB Deadline Repository
You can add a new reusable deadline to your IB Deadlines repository via Year Group > Calendar > Import Example Deadlines > Add New Deadline.
Deadlines created here will be stored permanently and can be re-imported from year-to-year.
Fill in the form with the Name (1) and Description (2) of the deadline. The deadline must be linked to an IB category from the dropdown menu (3).
You can choose to enable the Dropbox (4) to allow students to submit their work online. Set a Due Date and time (5) and Add Master deadline (6). The imported deadline will appear in the calendar of all students and a record of the deadline will be stored in the repository, which can be found via Calendar > Import Example Deadlines.
Adding a One-off Deadline
You can add a singular instance of a deadline for an entire Year Group by navigating to Year Group > Calendar > Add to Calendar > Add Deadline:
One-off deadlines can also be added via the Extended Essay and Theory of Knowledge tabs.
- Enter a Name
- One-off deadlines will give you the option to link to EE or ToK worksheets
- Add Notes
- Set a due date and time
- You can choose to enable the Dropbox to allow students to submit their work online.
- If your school has enabled the integration with Turnitin, you will see the option to Enable Turnitin
Once these have been set, select Add Deadline to confirm. The deadline will then appear in the calendar of all students in the Year Group:
Please note the following:
1. At least one actionable To-Do is required in order for the deadline to appear on student worksheets.
See the following guides for more information on To-Dos:
2. You will be unable to select a deadline category if the option to Link To has been selected.
Deadline Categories
You can manage your Deadline Categories via Year Group > Calendar > Filter Events by category > Pencil Icon
Here, you will be able to edit existing (1), Add New (2) or Delete existing categories (3).
The new categories will then appear as options to select when creating new, or editing existing deadlines. Please note that assigned categories cannot be deleted by teachers or admins. If you wish to delete an assigned category, please contact support@managebac.com
Viewing a Deadline as a Student
Students will be able to view IB deadlines via their personal Year Groups > Calendar > Deadlines:
Please note that the terminology for the Year Group Manager is customisable and may be labelled differently at your school.
See our guide on Configuring School General Settings (Languages, Academics, Year Levels, Terms) for more information.
Viewing a Deadline as a Teacher/Admin
Teachers/Admins can Filter the Year Group Calendar by deadline category and Subject Group for a more targeted view. These filters can be reset to allow teachers to view all deadlines, events & tasks on the calendar:
Locking/Unlocking Submissions to Deadlines
Select a Deadline with ManageBac+ Coursework submissions enabled. Teachers and admins can lock and unlock submissions for individual students or for all students in the year group per Deadline.