To add a reusable IB deadline, go to Year Group > Calendar > Import Example Deadlines > Add New Deadline. To add a one-off deadline for the year group, go to Year Group > Calendar > Add to Calendar > Add Deadline. Students see deadlines in their year group Calendar or with View IB Deadlines in My Workspace.
For coordinators, teachers and students working with year group and IB deadlines.
| I want to | Go to |
|---|---|
| Add a reusable deadline to the IB deadline repository | Year Group > Calendar > Import Example Deadlines > Add New Deadline |
| Import a deadline from the repository | Year Group > Calendar > Import Example Deadlines |
| Add a one-off deadline | Year Group > Calendar > Add to Calendar > Add Deadline |
| Manage deadline categories | Year Group > Calendar > Manage Categories > Deadline Categories |
| See deadlines as a student | Year group Calendar, or My Workspace > View IB Deadlines |
| Lock or unlock submissions | The deadline, then the lock icon or Lock All Submissions |
Add a deadline to the IB deadline repository
Deadlines added here are stored permanently and can be imported again each year.
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Go to Year Group > Calendar, open the Details panel and select Import Example Deadlines. Then select Add New Deadline.
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Enter the Name and Description, and choose what it links to under Link this deadline to: Extended Essay, CAS, Theory of Knowledge or Exam Registration. This is required.
Optional: tick Dropbox so students can submit work online.
Set the due date and time and select Add Master deadline.
The deadline appears in all students' calendars, and a copy is kept in the repository in Calendar > Import Example Deadlines.
Import a deadline from the repository
Go to Year Group > Calendar, open the Details panel and select Import Example Deadlines.
Use Filter and choose the Exam Years to find the deadlines you added.
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Tick the deadline you want and select Add Resources.
Add a one-off deadline
A one-off deadline applies to the whole year group once. You can also add one-off deadlines from the Extended Essay, TOK Exhibition and TOK Essay tabs.
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Go to Year Group > Calendar > Add to Calendar > Add Deadline.
Enter a name. Under Link To, you can link the deadline to the Extended Essay, TOK Exhibition or TOK Essay worksheet, or select a category instead.
Add notes and set the due date and time.
Optional: under Additional Options, tick Coursework Submissions for online submissions. If your school uses the Turnitin integration, you can also tick Turnitin Feedback Studio. You can also choose Notify members via E-mail, or add the deadline to other year groups under Additional Year Groups.
Optional: use Student Differentiation to share the deadline with selected students only.
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Select Add Deadline. The deadline appears in the calendar of all students in the year group (or the students you selected).
A deadline only appears on student worksheets if it has at least one actionable To-Do. See Managing Extended Essay (EE) Worksheets and Managing Theory of Knowledge (TOK) Worksheets.
You cannot choose a deadline category if Link To is selected.
Manage deadline categories
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Go to Year Group > Calendar > Manage Categories > Deadline Categories.
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Edit category names, change label colours, delete categories or add new ones.
Select Save Changes. New categories become available when you create or edit deadlines.
Teachers and admins cannot delete a category that is in use. To delete one, contact us through Submit a request.
View deadlines as a student
Students see IB deadlines in their year group's Calendar tab. They can also select View IB Deadlines in My Workspace to see past and upcoming deadlines.
Your school can rename the Year Group Manager, so it may have a different label for you. See Configuring School General Settings (Languages, Academics, Year Levels, Terms).
View deadlines as a teacher or admin
In the year group calendar, open the Filters panel on the right and use Filter by Category, and Filter by Type to filter by subject group. Reset the filters to see all deadlines, events and tasks again.
Lock or unlock submissions
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Select a deadline that has Coursework Submissions turned on.
To lock or unlock one student, select the lock icon next to their name. To lock everyone in the year group, select Lock All Submissions.