Year groups separate students by programme and grade level. Create them automatically when you import students through Settings > Import Manager > Students, or manually from Year Groups by selecting Add Year Group. Move students between year groups in Settings > School Directory > Memberships.
For school admins: create, configure, move students between, archive and find archived year groups.
| I want to | Go to |
|---|---|
| Create year groups when importing students | Create a year group on student import |
| Create a year group by hand | Create a year group manually |
| Set up CAS, Community Engagement or project settings | Configure year group and worksheet settings |
| Move a student to another year group | Move students between year groups |
| Archive a year group | Archive a year group |
| Find an archived year group or its records | Access archived year groups |
"Year Group" may have a different name on your school account. It can be changed in Settings > School Settings > Terminology.
Create a year group on student import
Go to Settings > Import Manager > Students.
Download the CSV template and complete the required fields.
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Import the file. A year group is created for each value in the IB Group/Group column and named after it.
For full import steps, see Adding Students, Parents & Teachers to ManageBac+.
Create a year group manually
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Go to Year Groups and select Add Year Group.
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Complete the fields:
- Programme: select Diploma, Middle Years and so on.
- Grade: choose the grade of the students in the group. It is added to the group name automatically, for example IB Diploma Class of 2026 (Grade 12).
- Graduation Year (optional): the year this cohort will graduate.
- Name: we suggest a graduating year format, such as "IB Diploma Class of 2023" or "IGCSE Year 1".
- Description: describe the group.
- Enable Discussions: tick to turn on Discussions for this year group.
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Select Add Year Group. You must complete every starred (required) field first.
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If your students are already in ManageBac+, go to the Members tab, select Add Students, choose the students and select Add Selected Students.
If your students are not in ManageBac+ yet, follow Create a year group on student import. Make sure the Group column matches the name of the existing year group.
Configure year group and worksheet settings
You must configure year group settings to enable Community Engagement (including CAS) and Project-based Learning (PBL, EE, TOK, Personal Project, Community Project).
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Select the year group name to open its Overview.
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Select the gear icon (Edit Year Group Settings) next to Quick Add.
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Change any of these settings:
- Year group cover
- Year group name (for example IB DP Class of 2023)
- Grade
- Graduation year
- Description
- Announcement bulletin
- Diploma Plan options (DP year groups only)
If you track hours for Community Engagement, tick Track activity hours for this group and choose whether to show hours charts.
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To add CAS or Community Engagement questions, select Add Question. Questions can appear for all outcomes or only when certain learning outcomes are selected. To delete a question, tick Delete? next to it.
Move students between year groups
A student can only belong to one year group at a time. Their year group links them to their records in ManageBac+.
Between sections of the same grade
To move a student between sections (for example Grade 12 A to Grade 12 B):
Go to Year Group A > Members tab and remove the student.
Go to Year Group B > Members tab and add the student.
To a different grade level or programme
Use this for a student who is repeating a year, was added to the wrong year group, or has switched programme.
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Go to Settings > School Directory > Memberships.
To remove the student: under Year Groups, select the student's current year group. Tick the box to the left of their name or select "remove" on the right, then select Confirm Assignments.
To add the student: under Year Groups, select the new year group. Under Available Students, select Without any Year Group. Tick the box to the left of their name, select the arrow in the centre of the page, then select Confirm Assignments.
You can use Memberships to add or remove students from classes and activity groups too.
To move a whole group of students as they graduate or move up a grade, see Step 8 of Transitioning to the Next Academic Year.
Archive a year group
On the year group Overview page, select the gear icon (Edit Year Group Settings) next to Quick Add.
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Scroll down to Additional Options, tick Archive this Year Group and select Save Changes.
Archiving a year group also archives its student members. To find it later, see Access archived year groups below.
Access archived year groups
As long as a group is archived rather than deleted, its records stay easy to find.
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Select Year Groups. Your school may have renamed this tab.
Select Show Archived Year Groups at the top of the list.
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Select a year group name to open it.
Find Community Engagement, CAS, PBL, EE, TOK, PP and CP records in archived year groups
Open the archived year group and select the tab you need (for example CAS or EE). Then select the student's name to open their worksheet.