Your first week as a ManageBac+ administrator for the IB Primary Years Programme: set up the school in order (settings, programme, people, classes, access), then send welcome emails. The full reference is at the end.
This guide covers your first week as the IB Primary Years Programme coordinator or administrator: the school setup every administrator does, plus the PYP settings, year groups and core. Use the full reference at the end when you need more.
- Get your bearingsSteps 1 and 2: Settings and your school settings.
- Programme, people and classesSteps 3 to 5: PYP settings, users and classes.
- Access and launchSteps 6 and 7: permissions, attendance and welcome emails.
The same steps are on the Start here page, where you can tick each one off as you go.
1. Get your bearings
Step 1: Sign in and find Settings
Sign in from the ManageBac+ login page. As an administrator you land on My Workspace; school-wide setup is under Settings (the gear icon at the top right), and reports and analytics are under Insights in the left menu.
Step 2: Check your school settings
Go to Settings > School Settings to set the school name, logo, languages, academic year, year levels and terms. These come first because classes, year groups and reports depend on them.
More: Configuring school settings: languages, academics, year levels and terms.
2. Programme, people and classes
Step 3: Set up the IB Primary Years Programme
Go to Settings > IB Primary Years. Turn on your subjects first, then work through Curriculum (unit templates), Assessment and the PYP worksheets in the same menu.
- Configuring programme subjects, levels, standards and unit templates
- PYP implementation QuickStart guide
Step 4: Add people
Go to Settings > School Directory. Use Add User for one person or Bulk Import Users for students, parents and teachers from a spreadsheet. If your school uses a student information system or OpenApply, set up that sync instead.
Step 5: Set up classes
Create classes and add students and teachers in bulk from Classes > Browse All Classes, or let teachers create and join their own classes if your school allows it.
- Creating and joining classes
- Assigning students and teachers to classes
- Class timetables and rotation days
3. Access and launch
Step 6: Permissions and attendance
Under Settings > Security & Permissions, choose what teachers, students and parents can do. If you take attendance, import timetables first, then set up attendance under Settings > Attendance & Calendar.
Step 7: Send welcome emails and launch
When everything is ready, select Send Welcome E-mails in the School Directory Details panel. Staff, students and parents set their own password from the email. Then introduce ManageBac+ to your community.
Your PYP year groups and core
Service Learning and projects such as the Independent Inquiry or Research Project are in the year group.
| What | Where to find it | Guide |
|---|---|---|
| Programme of Inquiry and units | Insights > Curriculum | Unit plans QuickStart guide |
| Service Learning | Year Groups > the year group > SL |
Configuring SL worksheets Assigning SL advisors |
| Projects | Year Groups > the year group > the project tab | Configuring project worksheets |
| Term grades | Settings > IB Primary Years > Assessment | Submitting PYP term grades |
Full reference
Everything else for this role, grouped by topic. Open a group when you need it.
PYP management
Sign-in, single sign-on and billing
Integrations
Teaching and learning setup
Help for your community
When you need help
Faria Support can help with setup questions, data imports and integrations. Billing and subscription questions also go through a request.