Open your class and go to Gradebook > Term Grades. Choose the term from the Term dropdown, select a student, then enter grades and comments in each section. If a unit or standard is missing, check the unit planner, because the term gradebook pulls its content from there.
For PYP homeroom and specialist teachers entering end-of-term grades and comments. This guide covers every assessment type, so your school's setup may show fewer sections.
Video
In this video: Submitting Term Grades in your Class Gradebook (IB Primary Years)
Before you start: the class must exist with students and teachers added as members, and an admin must have set up the term grades assessment framework. See Configuring PYP Term Grades Assessment for Teachers.
| I want to | Go to |
|---|---|
| Open the term gradebook | Class > Gradebook > Term Grades |
| Add an end-of-term comment | Observation Comment |
| Assess units | Units |
| Assess subjects | Subjects |
| Assess Approaches to Learning | Approaches to Learning (homeroom only) |
| Assess Learner Profile | Learner Profile (homeroom only) |
| Assess rubrics | Rubrics |
What you can assess in each class type
| Class type | Sections you can assess |
|---|---|
| Homeroom | Observation Comment, Units, Subject Standards (multiple subjects), Approaches to Learning, Learner Profile, Rubrics |
| Specialist class (single subject) | Observation Comment, Units (subject-specific content only), Subject Standards |
Specialist classes only show content for the subject in the class settings.
Some schools have homeroom and subject teachers give feedback in a single homeroom gradebook. If you are a single subject teacher using a homeroom gradebook, use the Subject Filter in the Details panel to show only your subject.
Open the term gradebook
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Open your class and go to Gradebook > Term Grades.
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Use the Term dropdown to choose the term you are grading, or to view a previous term in the same year.
To grade another student, select the student's name and choose from the dropdown.
How standards get into your gradebook
For subjects, Approaches to Learning and Learner Profile, your administrator chooses one of two options:
- Only assess standards that have been selected in units during the selected term: the gradebook fills in automatically with the ATL skills, Learner Profile attributes, and subject strands or learning outcomes chosen in your units. Start entering marks using comments or your school's criteria model.
- Allow Teachers to choose which standards to assess in their class: you choose the ATL skills, Learner Profile attributes, strands and learning outcomes to grade, whatever was entered in the unit planner. Each section below explains how.
To see what each value in the criteria model means, check Evaluation Criteria in the Details panel.
Add an observation comment
At the top of the term gradebook, use the Observation Comment box to write an end-of-term comment on the student's progress.
The rich text editor lets you format text (bold, italic, strikethrough, underline), add line breaks, images, tables and links, justify or centre text, and switch text direction.
Assess units
A unit appears in the gradebook when:
- more than 50% of its duration falls in the selected term
- your administrator has enabled the unit template type for assessment
- the unit is not a draft and not archived
Units appear in date order. For each unit you can assess the overall unit, Scope & Sequence (subjects), ATLs and Learner Profile attributes, and add an overall unit comment.
Unit content comes straight from the unit planner. If standards are missing or need changing, go back to the unit planners taught in the term and turn on the missing standards in the matching section.
Assess subjects
Depending on your school's setup, you can assess the overall subject, strands and learning outcomes, and add a subject teacher comment.
If standards appear automatically: select your subject, then use the dropdown menus to give each item a grade from the assessment model.
If scope and sequence items are missing, turn them on in the unit planners taught in the term. See Creating a Unit of Inquiry.
If you see an Edit button under Subjects, you choose the standards yourself:
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Select Edit under the Subjects section.
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Choose your subject from the dropdown, select a phase, then tick the strands and learning outcomes to add.
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At the bottom of the page, choose whether to apply the changes to all classes with this subject or only this class. To keep gradebooks the same across a year level, choose the first option. The list shows which classes will be updated.
Assess Approaches to Learning (ATLs)
This section is separate from ATLs within unit assessment. Depending on your school's setup, you can assess skill categories, sub-skills and what students do, and add a comment.
If standards appear automatically: use the dropdown menus to give each item a grade, or use Mark all as to give every ATL item the same grade.
If standards are missing, turn them on in the Approaches to Learning section of the unit planners taught in the term. See Creating a Unit of Inquiry.
If you see an Edit button under Approaches to Learning, select it to choose the standards to add.
Approaches to Learning only appears in homeroom term gradebooks. If you cannot see it, check whether your class is set as homeroom or single subject in Overview > Edit Class Settings.
Assess Learner Profile
Depending on your school's setup, you can assess Learner Profile attributes and add a comment.
If standards appear automatically: use the dropdown menus to give each attribute a grade, or use Mark all as to give every attribute the same grade.
If standards are missing, turn them on in the Learner Profile section of the unit planners taught in the term. See Creating a Unit of Inquiry.
If you see an Edit button under Learner Profile, select it to choose the attributes to add.
Learner Profile only appears in homeroom term gradebooks. If you cannot see it, check whether your class is set as homeroom or single subject in Overview > Edit Class Settings.
Assess rubrics
Rubrics let you assess your own items, separate from curriculum components. For example, you can use a rubric to assess effort.
An admin must first turn on rubric assessment in PYP Assessment settings.
Frequently asked questions
I am a specialist teacher using a homeroom gradebook and cannot see my subject
Check the Subject Filter in the Details panel. It shows and hides subjects so you only see what is relevant to you.
A unit is not showing in my term gradebook
Check the unit's start and end in the Unit Calendar, and adjust the start month, week and duration in the unit Summary.
I can see my unit under Units, but not in the term gradebook
Check the unit Summary to see whether 50% or more of its duration falls in the selected term. If it does, ask your administrator to check that your unit template is allowed to appear in the gradebook.