Generating Community Engagement (CP and non-IB) Progress Exports & Reports

The Community Engagement roster provides coordinators with tools to monitor student progress, export programme data, and generate reports for individual students or entire year groups.

Reports can be customised, generated individually or in bulk, stored within ManageBac+, and shared with students and parents throughout the Community Engagement journey.

Overview

Within Year Group > Community Engagement, coordinators can access tools to export student data and generate Community Engagement progress reports.

• Export to Excel – download student progress, project, and experience data.
• Generate Reports – create customised Community Engagement progress reports for students.

Step by Step Navigation

Export an Community Engagement Summary to Excel

1. Navigate to Year Group > Community Engagement.
2. Select Export to Excel from the right-hand panel.
3. Download the generated spreadsheet for analysis or import into another system.

Generate Community Engagement Reports in Bulk

Community Engagement Progress Reports can be customised, generated, stored within ManageBac+, and shared with students and parents. Reports can be generated at any stage of a student's Community Engagement journey.

Via the Community Engagement Roster > Generate Reports

1. Navigate to Year Group > Community Engagement.
2. Select Generate Reports.
3. Customise the report template and reporting options.
4. Select Save Changes to retain the template or Generate Report to create PDF reports.

Generate an Individual Student Report

1. Open the student's Community Engagement Worksheet.
2. Select Generate Reports.
3. Review the student details.
4. Configure the report options.
5. Generate the PDF report.

The same report configuration options are available whether reports are generated individually or in bulk.

Access Generated Reports

1. Open the student's Community Engagement Worksheet.
2. Navigate to the Community Engagement Documents section.
3. Open or download previously generated PDF reports.

Key Concepts

Excel Export Contents

The exported spreadsheet includes three worksheets:

• Summary – student information, advisors, learning outcomes, reflections, evidence, and interviews.
• Extended Projects – project information and associated service experiences.
• Experiences by Student – detailed experience records, supervisors, dates, and completion status.

Report Template Configuration

Community Engagement reports can be customised using a wide range of template settings, including:

• Term name, report name, coordinator name, and title.
• Community Engagement advisor information.
• Parent email notifications.
• File naming conventions.
• Report signatures.
• Programme and experience descriptions.
• Reflections, learning outcomes, meeting logs, and supervisor reviews.
• Custom progress descriptors.

Warnings & Important Notes

• Only experiences, interview notes, and supervisor review comments within the selected reporting period are included in reports.
• Archived experiences are excluded from reports.
• Bulk report generation may take up to 30 minutes to complete.
• An email notification is sent once report generation has finished.
• Deleting a report set removes both the bulk report package and associated student PDF reports.

Frequently Asked Questions

Can students and parents view Community Engagement reports?

Yes. Generated reports are available within the student's Community Engagement worksheet and can also be accessed through the student's portfolio files.

In Summary

• Use the Community Engagement roster to monitor student progress and export programme data.
• Generate customised Community Engagement reports for individual students or entire year groups.
• Reports can be stored, shared, and accessed by students and parents within ManageBac+.

These tools help coordinators efficiently track engagement and communicate progress throughout the student's Community Engagement journey in ManageBac+.