Generating Community Engagement (MYP) Progress Exports & Reports

From the IB MYP Year Group Community Engagement tab, coordinators can track student progress across the year group and generate reports at any stage of a student's Community Engagement journey.

Use the Excel export for data analysis and reporting, or generate PDF reports that can be shared with students and parents directly through ManageBac+.

Step-by-Step Navigation

Tracking Community Engagement Progress via the Year Group

1. Navigate to IB MYP Year Group > Community Engagement.
2. Locate the available tracking options on the right-hand side of the page.
3. Use Export to Excel to download summary data or Generate Reports to create Community Engagement reports.
4. On smaller screens, these options may appear at the bottom of the page.

Exporting the Community Engagement Summary to Excel

1. Navigate to IB MYP Year Group > Community Engagement.
2. Click Export to Excel.
3. Open the downloaded spreadsheet to review student progress data.

The export contains three worksheets:

Summary

• Student ID
• Community Engagement Status
• Student name and email
• Community Engagement Advisor and Homeroom Advisor
• Outcomes, evidence and meetings
• Hours data, where enabled in year group settings

Projects

• Student details and advisor information
• Community Engagement project names
• Associated experiences

Experiences by Student

• Student and advisor details
• Experience names and supervisors
• Start and end dates
• Hours data, where enabled
• Experience status and completion date

Generating Community Engagement Reports in Bulk

1. Navigate to IB MYP Year Group > Community Engagement > Generate Reports.
2. Review and customise the report template.
3. Click Save Changes to retain the template for future use.
4. Click Generate Report to publish reports for all students in the year group.

Customising the Community Engagement Report Template

Date Period

The selected reporting period determines which experiences, interview notes and supervisor review comments are included in the report. Only records that fall within the chosen date range are included.

General Template Options

• Start and end dates
• Term name
• Report name
• Coordinator name and title
• Parent notification settings
• Report signature upload
• File naming format

Template Custom Options

• Custom Descriptions: Add descriptions for activities, programme information, legends and footers.
• Community Engagement Fields: Choose which information appears on reports, including outcomes, reflections, hours, meeting logs and supervisor comments.
• Completion of Community Engagement: Set completion status values such as Satisfactory, Unsatisfactory or N/A.

Progress Descriptors

Use the Progress Descriptors tab to define custom descriptors for inclusion on reports.

1. When configuration is complete, click Generate Report.
2. Allow up to 30 minutes for report generation.
3. You will receive an email notification when reports are ready.

Generated report sets can be accessed from the Existing Reports tab, where consolidated reports and ZIP files containing individual PDFs are available. Deleting a report set removes both the bulk report and associated individual reports.

Generating an Individual Student Report

1. Navigate to IB MYP Year Group > Community Engagement.
2. Select a student from the Community Engagement roster.
3. Open the student's Community Engagement Worksheet.
4. Click Generate Reports.
5. Configure the report and generate it using the same options available for bulk reports.

Accessing Generated Reports

1. Open the student's Community Engagement Worksheet.
2. Navigate to the Documents section.
3. View or delete generated reports as required.

Warnings & Important Notes

• Only experiences, interview notes and supervisor review comments within the selected report period are included.
• Archived experiences are excluded from reports.
• Report generation can take up to 30 minutes.
• Deleting a report set removes both the consolidated report and associated individual reports.
• Hours-related fields appear only when hours tracking is enabled for the year group.

Frequently Asked Questions

Can students and parents view Community Engagement reports?

Yes. Generated reports are available from the student's Community Engagement Worksheet > Documents section and can also be accessed through the Portfolio tab within the student's Community Engagement folder.

In Summary

• Track Community Engagement progress from the IB MYP Year Group Community Engagement tab.
• Export Community Engagement data to Excel for analysis or reporting purposes.
• Generate customised Community Engagement reports in bulk or for individual students and share them through ManageBac+.

ManageBac+ provides flexible tools for monitoring Community Engagement participation and producing professional reports for students, parents and coordinators.