Personal Project and Community Project Coordinators and Supervisors can review student progress, assess submitted work against IB criteria, and collect final project copies directly within ManageBac+.

This guide covers reviewing the project roster, filtering and viewing progress, adding notes and interviews, managing assessment and report configuration, and collecting final project submissions.

Step by Step Navigation

Reviewing Project Progress Via the Project Roster

1. Go to Year Groups, select the relevant MYP year group, then select Personal Project or Community Project.

The default roster view lists student proposals assigned by supervisor, along with their status (Excellent, On-Track, Concern, To Be Determined), learning goal, product goal, and approval status (Needs Approval, Approved, Complete).

A New Changes tag appears if a student has edited their worksheet, posted a message, or uploaded a new document. The tag remains visible until the student's work has been reviewed.

Filtering the Roster

1. Click Filter to open the filter options.
2. Filter by status or supervisor, then click the blue Filter button to save the changes.
3. Click Reset to remove an applied filter.

Use the Quick Search field to find a particular student by name.

Viewing Progress by Assessment

Filter by Assessment to view progress based on assessment status. Students are sorted by supervisor, with unassigned students shown at the bottom of the page.

Viewing Progress by Deadline

Filter by Deadlines to see how each student is progressing against the global deadlines set for the year group, such as submitting an outline or meeting with a supervisor. Use the top-right Deadline dropdown to filter for all deadlines or a specific one. Hover over the i symbol for further details, and look for the tick symbol to confirm a deadline's To-Do has been checked off.

Reviewing a Student Via the Personal Project Workspace

1. Click on a student to open their full Personal Project Workspace, where the proposal can be reviewed, to-dos checked off, and comments recorded.
2. On the right-hand panel, mark the student's proposal as Approved or Completed, set their progress status (Excellent, On-Track, Concern, To Be Determined), and view an overview of their assessment grades.

Adding Notes & Interviews

1. Enter text in the Notes field and click Post Note.

The note is automatically emailed to the student and appears in their ManageBac+ notifications inbox, allowing a back-and-forth exchange on their project. Click the three dots next to a note to edit or delete it.

Ticking Record as Interview Note marks the comment with an Interview label. By default, students cannot view Interview Notes.

Exporting the Project Checklist to Excel

Clicking Export to Excel produces a worksheet containing:

• Student name
• Personal Project supervisor
• Learning goal
• Product goal
• Project status
• Assessment

Managing Project Assessment Via Year Groups > Personal Project

1. Under the Personal Project tab in the year group, click on a student to open their worksheet.
2. Click Assessment.

The Assessment tab builds in the IB project criteria, allowing teachers to complete the Personal Project assessment. A Personal Project Report can be produced by selecting Export to PDF.

3. Click the numbered tile to award the student that mark for each criterion.

At the bottom of the page, a Comment textbox allows additional commentary beyond the IB guidelines.

Note: to comment individually on each assessment criterion, use subheadings within the single textbox.

Configuring Report Options

Via Settings > Programme > Project-based Learning > Select Template > Framework

1. While adding a new field, or editing an existing one via the three-dot icon, tick the box indicating which items should be displayed on report cards from the Project Template.

2. Click Save Changes. The item will then be included in report cards, and the same selection also adds the field to the roster page of the Project Template when enabled in Year Groups.

Adding Projects to the Term Report PDF Template

1. Tick the checkbox for Project-based Learning in the Overview tab.
2. Select Personal Project from the projects dropdown menu.
3. Click Save Changes at the bottom of the page.

The Personal Project section will display the project details together with achievement levels and their corresponding descriptors. The final 1–7 grade and grade boundaries are not shown, as these are determined by the IB retrospectively after each session.

Adding Projects to the Web-View Term Report Template

Personal Project or other Project assessment data can be included in MYP report templates via the Project-based Learning component. The template must have at least one section added before the component can be included.

1. Use the Customisation button at the top left of the page to open the customisation menu.

2. Under Project-based Learning, select the project templates to include from the Projects dropdown.
3. Enable Project Assessment and select which types of Project Assessments to include.
4. Click Save and Next or Save Changes at the bottom right of the window after every change.

Personal Project and Community Project banners use default orange and purple colours, which cannot be changed.

Collecting Project Final Copies Via the Projects Tab

1. Under the Personal Project tab, click Add Deadline.

2. When creating or editing the final Personal Project deadline, link it to Personal Project and tick Coursework Submissions to allow students to submit final copies through ManageBac+.

3. Once the deadline has been created, add any additional To-Dos for students, teachers, or both.

Students click the Deadline to submit their files. Once uploaded, their submitted files appear below the deadline, and students can update their submission at any point up until the final deadline. Projects submitted after the deadline has passed will be marked as Late.

Warnings & Important Notes

• Interview Notes are hidden from students by default and carry an Interview label to distinguish them from regular notes.
• The final 1–7 grade and grade boundaries are never shown on reports, as these are set by the IB retrospectively.
• Every change made via the Customisation menu on a Web-view template must be saved individually using Save and Next or Save Changes.
• Projects submitted after the final deadline are automatically marked as Late.

In Summary

• The Project Roster allows Coordinators and Supervisors to review, filter, and track student progress by assessment or deadline.
• Assessment against IB criteria, notes, and interviews are managed directly from each student's Project Workspace.
• Report configuration and final deadline submissions ensure Project data flows correctly into term reports and coursework collection.

Together, these tools give Personal Project and Community Project teams a clear, structured way to manage student progress in ManageBac+.