ManageBac+ allows administrators to add non ManageBac generated reports to student profiles by uploading PDF files through the reporting area. This provides a centralised way to store external report cards alongside other student records.

Once uploaded, these reports are visible in the platform with an External label. They can be previewed, downloaded, and managed individually, while remaining separate from transcript data and web view report card workflows.

Overview

External report uploads are designed for schools that need to add PDF report cards created outside ManageBac+. These reports are stored in student profiles and across the reporting area with clear labelling to distinguish them from ManageBac+ generated reports.

Uploaded external reports are available to students and parents unless a future release date is set. They do not contribute to transcripts and cannot be viewed in the same web view format used for reports generated from multi curricular report card templates.

Step by Step Navigation

Create the external report card entry

Navigate to Insights > Reporting > Report History and click the three dots button to select Upload External Reports.

1. Select the Programme.
2. Select the Academic Term.
3. Select the Grade Levels to include.
4. Enter the Report Title.
5. Set the Reporting Date.
6. Click Save Changes & Upload Reports to create the parent report card entry.

If no future release date is set, the current date will be used as the report card release date.

Upload student PDF reports

After saving, you will be redirected to the student roster view where you can upload one PDF per student.

1. Locate the relevant student in the roster.
2. Upload the student’s PDF report file.
3. Repeat as needed for additional students in the selected cohort.

Uploaded reports can then be managed with Preview, Download, and Delete options.

Warnings & Important Notes

The Report Title determines both the parent report card title and the title shown to students, parents, and teachers in the student profile. The original file name remains visible when the uploaded file is previewed or downloaded.

For clarity, it is recommended that uploaded files use meaningful names, for example:

[Report Title]-[Full Student Name/ID].pdf

• Only PDF files can be uploaded.
• Each file must be less than 100 MB.
• External reports are available to parents and students unless a future release date is scheduled.
• External reports are excluded from transcripts.
• External reports are excluded from individual report card update generation.

Frequently Asked Questions

How are external reports identified in ManageBac+?

All externally uploaded reports are labelled as External across the platform, including in Report History and student profiles. An information icon also indicates that the report was manually uploaded and that its grades do not appear on transcripts.

Can students and parents view uploaded external reports?

Yes. Students and parents can view external reports as PDF previews unless the report has a future release date.

Can external reports be opened in web view like other report cards?

No. External reports cannot be viewed as web view reports. This format is only available for report cards generated in ManageBac+ using multi curricular report card templates.

In Summary

• Administrators can upload external PDF report cards through Insights > Reporting > Report History.
• Uploaded reports are labelled as External and can be previewed, downloaded, or deleted per student.
• External reports do not appear on transcripts and are not available in web view report card format.

This feature helps schools keep external report documentation organised directly within ManageBac+.