IB MYP Reports: Editing Report Card Templates & Publishing

A cover sheet usually holds school-specific information. Add it with the Report Details, Student Details or Signatures components, in any section and any position.

Some components, such as Student Details and Report Details, come in more than one layout.

Add a cover letter or any other text with a Text Box component. Text boxes have a full rich text editor, so you can add files, photos, video links and tables, and you can use them in any section.

Add term grades from classes with an Assessment component. With Additional Programmes in the template settings, one Assessment component can show classes from several programmes. For web reports it is often clearer to add one section per programme, each with its own Assessment component.

Assessment component options, on the Customisation tab, include:

• Which class information is shown, and whether rubrics appear subject-specific or general first.
• MYP achievement level descriptors, as well as subject-specific rubrics.
• Tasks assessed within the term.
• Interdisciplinary Assessment, to show interdisciplinary criteria assessments.
• Separate tables for each Class, for one table per class.
• Class attendance, class teacher comments, subject group logos and teacher photos.

Assessment Explanation and Grade Descriptors are separate components, so you can add either one to any section. Grade Descriptors can show more than one table per row, so rubric descriptors sit side by side and readers scroll less.

With the Attendance module, you can add attendance to report templates:

• Class attendance through the Assessment component.
• Homeroom attendance through the Homeroom Information or Student Details components.

Data follows the academic term dates, or the whole school year if Yearly Attendance is on.

1. Open the rosterGo to Settings > School Directory > Roster.

   

2. ExportIn the panel on the right, under Exports, select Student & Parent Information.

   

3. Check the columnThe spreadsheet shows whether Hide Report Cards is on for each student.

1. Choose the classesSelect the programme and grade level, then tick Exclude for each class to leave out. Each row shows class details to help you pick the right one.
2. SaveClick Save Changes.

Show Only Excluded Classes lists classes already excluded. Untick a class to include it again.

1. Choose the studentsSelect the programme and grade level, then tick Exclude for each student to leave out.
2. SaveClick Save Changes.

   

Show Only Excluded Students lists students already excluded. Untick a student to include them again.

1. Choose the studentSelect the programme, grade level and student. Their active classes are listed.
2. Exclude the classTick Exclude for each class to leave out for this student, then click Save Changes.

   

Show Exclusions lists classes already excluded for the student. Untick a class to include it again.

Create rubrics that teachers complete with their term grades in Settings > IB Middle Years > Assessment > Assessment Models.

1. Add a rubricClick Add Rubric.
2. Describe itEnter a title and a short description, then choose the type (see the table below).
3. Set where it appliesChoose all subjects or one subject, add the values and descriptors, then click Create Rubric.

Edit a rubric: click the pencil icon next to its title, change the values and descriptors, then click Save Changes.

Teachers see the rubrics in Gradebook > Term Grades. To show them on report cards, use the Assessment or Grade Descriptors components.

Each grade level can have its own scale to convert the final grade into a local grade. Set it in Settings > IB Middle Years > Assessment > Final Grades. The scale applies to every final grade calculation in MYP classes.

To show local grades on report cards, use the Assessment or Grade Descriptors components.

Every grade level and subject has the default MYP formative and summative criteria, kept up to date centrally. Formative descriptors are used for formative tasks; summative descriptors for summative tasks and reports. Admins can customise them in Settings > IB Middle Years > Assessment > Criteria.

1. Turn on ATLGo to Settings > IB Middle Years > Assessment > Assessment Models and tick Approaches to Learning.
2. Customise the levelsChoose ATL in the Rubrics list and click the pencil icon next to the evaluation title. The default levels are EE (Exceeding Expectations), ME (Meeting Expectations), AE (Approaching Expectations) and BE (Below Expectations).

   

3. Teachers choose skillsIn Gradebook > Term Grades, teachers select Manage ATL Skills to evaluate, choose the skills to assess and click Save Changes.
4. Show ATL on reportsIn your MYP template, add an Assessment component (Add Component > Academic), then tick ATL Evaluation on the Customisation tab.

1. Turn on SA assessmentGo to Settings > IB Middle Years > Assessment > Assessment Models and tick CE Service as Action.
2. Edit the rubricChoose SA in the Rubrics list, click the pencil icon next to SA Progress, make your changes and click Save Changes.

   

3. Assess SAMarks and comments are then entered for SA.
4. Show SA on reportsGo to Insights > Reporting > Templates > IB Middle Years, open a template and add the Community Engagement and Project-based Learning components.

Go to Settings > Academic Terms and edit the academic year. Tick Set Alias for Report Cards, enter the Reports Alias and click Save Changes. The alias only appears on report cards.

1. Turn them onGo to Settings > IB Middle Years > Reflections to enable term goals and reflection questions on student profiles.

   

2. Students respondStudents answer on their profile.

   

3. Add to reportsIn your template, go to Components > General > Reflections.

Students who take classes in more than one programme can have all their classes on one report card. For example, a student in an IB Middle Years year group can have a non-IB Middle School class on their MYP report. They do not get a second report when Middle School reports are generated, because they are not in that year group.

You no longer need main and sub-templates. Add the programmes in Additional Programmes in the template settings and show their classes with Assessment components.

1. Upload photosGo to Settings > Import Manager > Students > Import Student Photos and upload a ZIP file. Name each photo with the student ID.

   

2. Check the formatUse PNG, JPEG or GIF files under 1 MB each. Portrait photos at 300px by 300px work best.
3. Turn photos onIn your template, add the Student Details component and tick Student Photo.