Admins can lock or unlock gradebooks by Programme, this ensures grades are not changed after Proofing & Reviewing grades prior to report cards being generated.

Once grades & comments have been added to classes, admins and teachers with access to Proofing & Review can Proof & Review gradebooks.

1. Navigate to Reporting > click on Proofing & Review tile.
2. Select your Academic Programme from the dropdown menu

Here you can view and edit grades information by Subject or by Student, and view student & staff reflections.

Once grades have been reviewed, the next step is to build your Report Card Template to configure the look & feel of your report cards.

Navigate to Reporting from the left-hand navigational panel then click on the Templates tile. You will see that by default a set of report templates will be built-in to your ManageBac account under each programme that you can select to view from the dropdown menu. You can customize these report templates or create new ones by clicking Add Template button on the right-hand panel.

Configure each one of the tiles named below to design your report to suit your school's needs:

• Overview: The Overview tile is the first page of your template, where you can name your template and customise the general layout of your report, enabling various sections & dragging sections around to reorder the sequence. Remember to click Save Changes at the bottom of the page.
• Cover Sheet: Select the Cover Sheet tile to configure what will appear on the cover page of your reports. Here you can define the student fields to include and add report signatures (such as your Head of School or Academic Coordinator).
• Letter: On the Letter tile, you have the option to write a letter to the parents/guardians. The letter can be written using text or HTML. For HTML, select the HTML radio option and copy-paste your HTML text into the letter text box.For more elaborate text formatting options, please use the Rich Text Editor option. Click Preview on the left to review how the letter will appear on the PDF report. 
• Summary:  The Summary tile is used to show a summary of achievement from all classes within a given programme, as well as rubrics, comments and reflections.
• Class Reports: The Class Reports option will add one page for each class the student is taking. For Diploma & Non-IB programmes, we recommend this only if the course description and comments are very long or if you need to report on subject-specific rubrics.
• Grade Descriptors / Assessment: Depending on your academic programme, this may be called the Assessment tile or the Grade Descriptors tile. These fields are completely customisable so you can use them to add any other additional information.
• Attendance: If your school subscribes to the ManageBac Attendance Module, attendance data can also be added to Reports Templates by selecting the Attendance tile. You can then choose which data you wish to include. Attendance can be shown for Classes or Homeroom. Data will show based on the Academic Term dates or for the whole school year if Show yearly attendance is enabled. Homeroom attendance can be displayed on the Cover Sheet or Summary of Achievement.
• Additional Programmes: If students are enrolled in classes outside their programme, select the Additional Programmes tile to include additional programmes when exporting reports. For example, if your students are also in IB Career Programme (CP) classes, tick the 'IB Career-related Programme' checkbox and select a CP subtemplate.

Next, preview your reports before actually generating via Generate Reports > select Programme from dropdown menu. 

First, please confirm the following:

1. Term: Select a term with the correct grade data.


2. Template: Ensure that your selected template includes your desired information and excludes other information. You can easily adjust your template by clicking Edit Template. You can have an unlimited number of templates.

3. Years: Choose to generate reports for all year levels at once, or specify which years will have reports generated. (This setup allows you, for instance, to generate reports for Grade 9 using one report template, and then generate for Grade 10 using another template.) If you would like to include non-IB grades, tick the checkbox and specify the term.

4. Next, give your report a Title (e.g. First Semester Report).

5. Choose your Sort Order, and indicate what information you want to show in the Report Card file name.

6. Indicate the Preparation Date.

7.  Select a future release date and time if you want to generate the report cards ahead of time and have a scheduled release at a different time. Enabling the Notify parents & students option will also delay the notification emails to be sent until that point in time.

Previewing Report Cards

Preview Individual Reports: Click this option to view an individual student report. This is a quick & easy way to see what report cards will actually look like.

Generate Draft or Generate Draft with Zip: Click this option to bulk generate Draft reports for multiple students across multiple classes in the year levels selected. Drafts will not be stored on Student Profiles or made available for parents to preview. Drafts can be found via the Reports History tile.

Once confident that reports are ready, click the green Generate Reports button. A full PDF will also be generated and stored as a master copy in the list in the Reports History tile.

Note that reports are generated one at a time. Each report job may take up to 60 minutes, depending the number of students you are generating for and the time of year (Dec and May are busy reports seasons!).