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Multi-Curricula & Non-IB Reports: Editing Report Card Templates & Publishing

The ManageBac+ Team
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The full reports workflow: enter grades, review data, build templates, generate reports and choose who can see them.

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Build, check and publish multi-curricula and non-IB report cards

For admins running reports outside the IB programmes or across several programmes. Work through the stages below to collect grades, build a template, generate reports and manage them after release.

At a glance

Stage What you do Where
1. Collect grades Teachers enter term grades and comments. You lock Gradebooks when ready. Gradebook > Term Grades, School Settings > Academic Terms
2. Proof and review Check and edit grades, comments and reflections. Reporting > Proofing & Review
3. Design the template Set up sections and components, including Additional Programmes. Reporting > Templates
4. Preview and generate Choose term, template and years, check drafts, then generate. Generate Reports
5. View generated reports Find reports on student profiles and in Reports History. Student profile, Reports History
6. Update a report Regenerate one student's report after a grade change. Insights > Reporting > Generate Reports > Update Individual Reports
7. Hide reports and exclude Hide reports from students and parents, or leave out classes and students. Student profile, Manage Report Exclusions
8. Optional extras Term aliases, Community Engagement, reflections, multi-programme templates, student photos. Various
Screenshot: Previewing & Generating Reports

The Generate Reports page is where you preview, draft and publish report cards.

How reports work: where the data comes from

Report cards pull information from Gradebooks, reflections, attendance and other configured report components. What appears on the final report depends on the academic data entered in ManageBac+ and on the structure of the selected template.

Before you generate reports, make sure grades, comments, reflections and any other components the template needs have been completed and reviewed.

Depending on your template, reports can also include reflections, attendance, Community Engagement data, signatures, badges, images, multi-programme class data and student photos.

1. Collect grades and comments

Enter grades and comments in Gradebooks

Report cards are integrated with class Gradebooks, so complete this before reports are reviewed or generated.

Screenshot: Gradebook > Term Grades tab
  1. Open Term GradesTeachers go to Gradebook > Term Grades in each class.
  2. Add the commentEnter the Comment for the report, using the formatting options where needed.
  3. Add the gradeEnter the Grade that should appear on the report.
  4. Complete custom rubricsFill in any Custom Rubrics used for extra reporting fields such as predicted grade, effort or participation.
    Screenshot: Gradebook > Term Grades tab

Lock or unlock Gradebooks

  1. Open Academic TermsGo to School Settings > Academic Terms.
  2. Edit the termSelect the relevant programme and open Edit for the academic term.
    Screenshot: School Settings > Academic Terms > Select programme> Edit (from the desired Academic Term)
  3. Lock the GradebooksTick Restrict teachers from making any changes to the Term Grades.
    Screenshot: Restrict teachers from making any changes to the Term Grades Page
  4. SaveClick Save Changes. Untick the setting and save to unlock.

The same control is also at Reporting > Proofing & Review > Select Programme > Lock Term Gradebooks.

Screenshot: Reporting > Proofing & Review > Select Programme from dropdown menu > Lock Term Gradebooks
📝 Note

Locking only restricts teachers. Administrators keep full editing access for proofing and review.

2. Proof and review grades

💡 Tip

Use Proofing & Review before you lock Gradebooks and again before you generate final reports.

  1. Open Proofing & ReviewGo to Reporting > Proofing & Review.
  2. Choose the programmeSelect the Academic Programme from the drop-down menu.
  3. Choose a viewChoose By Student to review one student across all classes, or By Subject to review many students by subject and class.
Screenshot: Reporting > Proofing & Review > By Student or By Subject

Any edits made in Proofing & Review also update the matching class Gradebook data.

Review by student

  1. Choose the termSelect the Academic Term.
  2. Choose the advisorSelect the Homeroom Advisor.
  3. Choose the studentSelect the student.
  4. ReviewReview or edit grades and comments across the student's classes.
Screenshot: Reviewing Grades by Student

Review by subject

Click By Subject and select the subject icon to filter the classes and students shown. This view helps you check consistency across many students in a subject.

Screenshot: Reviewing Grades by Subject

Review reflections

The Reflections tile shows which roles have added comments for each student, from students and staff. A green check means a reflection has been added. Review them before deciding whether to include them in the template.

Screenshot: Reflections can be reviewed before deciding whether to include them in the report template

3. Design or edit your report template

Templates are built from sections, and each section holds components. Legacy PDF report content can usually be recreated by adding the right components to one or more sections.

Create or edit a template

  1. Open TemplatesGo to Reporting > Templates.
  2. Choose the programmeSelect the programme from the drop-down menu.
  3. Pick a starting pointChoose an existing template to edit, or click Add New Template or Add Template from Library. Library types are Progress Report, End of Term Report, Narrative Report, Core Report and Standard based Grading Report.
    Screenshot: Reporting > Templates > Add New Template or Add Template
  4. Set up the templateSet the template name, type, background image, report purpose, sections, PDF settings and any Additional Programmes.
    Screenshot: Adding a Template > Template Settings
  5. Add componentsAdd components to each section and configure them as needed.
    Screenshot: Each Section can include Components by clicking the Add Component
  6. Save as you goClick Save Changes or Save and Next after each adjustment.
💡 Tip

Save template changes often. If the report needs classes from more than one programme, set up Additional Programmes in the template first.

Which component to use

To show Use
Cover-style content Student Details, Report Details and Signatures
Letters or narrative content Text Box
Class grades, rubrics, tasks, attendance and teacher comments Assessment
Rubric explanations Assessment Explanation and Grade Descriptors
Programme-specific content Community Engagement, Project based Learning, Reflections and other programme-specific components
Badges, signatures and images Report Resources (see below)
Screenshot: Select Community Engagement or Project-based Learning components to include core component information
Cover, details and letter components

Student Details and Report Details components offer different layout options for more customisation.

Screenshot: Student Details or Report Details, also come pre-built with different versions in their layout to allow for even

Use Text Box components to add cover letters or other formatted narrative content to any section.

Screenshot: What can be included in report templates: Text Box components
Assessment display options

Assessment components can show class grades, rubrics, tasks, teacher comments, attendance and other assessment information.

You can show each class in its own table:

Screenshot: Select the Separate tables for each Class box in the Assessment component

You can include tasks assessed within the selected term:

Screenshot: All Assessment components include the ability to show Tasks assessed within the Term

If students take classes across several programmes, add those programmes as Additional Programmes so their classes appear on the same report.

Screenshot: 1- Depending on the initial template settings and Additional Programmes added, it would be possible to show
Grade descriptors and attendance

Assessment Explanation and Grade Descriptors can be added as separate components.

Screenshot: Assessment Explanation and Grade Descriptors

Attendance data can be shown through the Assessment, Homeroom Information or Student Details components.

Screenshot: Assessment and Homeroom Information components

Report Resources: badges, signatures and images

Upload badges, signatures and images to Report Resources before you place those components in templates. Open Report Resources from the template actions menu.

Screenshot: Templates > 3 dots > Report Resources

Uploaded items can then be added to report templates as components.

Report Resources > Badges page

4. Preview and generate reports

Choose your report settings

  1. Open Generate ReportsGo to Generate Reports.
  2. TermSelect the correct Term.
  3. TemplateSelect the Template.
  4. YearsChoose the relevant Years, or include non-IB grades if needed.
  5. TitleEnter the Title for the report run.
  6. Sort Order and file nameChoose the Sort Order and file name settings.
  7. Preparation DateSet the Preparation Date.
  8. Release and notificationsIf required, choose a Future Release Date and decide whether to Notify parents & students.
Screenshot: Previewing & Generating Reports

Preview, draft and generate

  1. Preview one reportSelect Preview Individual Reports to check a single student report.
  2. Create draftsSelect Generate Draft or Generate Draft with Zip to create bulk draft PDFs. Drafts are not stored on student profiles and are not visible to students or parents. You will find them in Reports History.
  3. Generate final reportsWhen ready, click Generate Reports. A consolidated PDF is also stored in Reports History.
💡 Tip

Preview at least one individual report before a bulk final run. Use drafts when testing a new template or checking a large report run.

📌 Good to know

Report generation jobs are processed one at a time and may take longer during busy reporting periods.

5. View generated reports

  1. One studentOpen the student profile and click Reports. Generated report cards stay available there.
    Screenshot: Viewing Individual Student Reports
  2. All reports from a runOpen Reports History. It stores both draft and final report jobs.
    Screenshot: View reports and download report history: Reports History page
  3. Download in bulkUse the three dot menu to download a zip file of the individual student reports from that run.
    Screenshot: Navigate to Reports History to download a zip file of all reports via the 3 dot button for all generated reports

6. Update an individual report

  1. Open Update Individual ReportsAfter correcting the student's grade data, go to Insights > Reporting > Generate Reports > Update Individual Reports.
    Screenshot: Insights > Reporting > Generate Reports > Update Individual Reports
  2. Programme and termSelect the Programme and Academic Term.
  3. Student and reportSelect the student and the specific Report Card to update.
  4. Check itDownload the existing report if you want to confirm you have the right one.
  5. Update settingsSelect the Report Card Template, Report Title, Preparation Date and file name options.
    Screenshot: Update Individual Reports page
  6. PreviewPreview the updated version.
  7. UpdateClick Update Individual Report to replace the report on the student profile.
⚠️ Warning

Updating a report replaces it on the student profile only. The consolidated PDF and transcripts are not updated. To print the new version, download it directly from the student profile.

Classes do not need to be unarchived to update a previous report card. Use Previous Updated Reports to review and download updated report versions.

Screenshot: Previous Updated Reports page

7. Hide reports and exclude classes or students

Hide or unhide reports for students and parents

  1. Open the profileOpen the student profile and go to Reports.
  2. EditClick Edit Profile.
  3. Hide reportsIn the report access area, tick Hide Reports Tab from Student and Parents.
  4. SaveClick Save Changes.
Screenshot: Hiding Reports from Students & Parents

Administrators and teachers can still view hidden reports. Students and parents cannot access the Reports tab, and report notification emails are not sent. To unhide reports, untick the same setting and save again.

Export a list of students with hidden reports
  1. Open School DirectoryGo to Settings > School Directory.
  2. ExportSelect Export Student & Parent information.
    Screenshot: Settings > School Directory
  3. Check the spreadsheetThe spreadsheet shows whether report hiding is enabled for each student.
    Screenshot: Student and Parent information spreadsheet

Manage report exclusions

Exclusions are available for reports that use the Multi Curricula report template.

  1. Open exclusionsGo to Insights > Reporting > Generate Reports > Manage Report Exclusions.
    Screenshot: Insights > Reporting > Generate Reports > Manage Report Exclusions
  2. Choose an optionPick Exclude Classes, Exclude Students or Exclude a Student from a Class.
  3. FilterSelect the programme, year and, where needed, the student.
  4. ExcludeTick the Exclude checkbox for each record.
  5. SaveClick Save Changes.
Screenshots of each exclusion option

Exclude Classes from a report run:

Screenshot: Exclude classes from a report run where required

Use the filter to review classes already marked as excluded:

Screenshot: Show Only Excluded Classes

Exclude Students from a report run:

Screenshot: Exclude individual students from a report run if needed

Exclude a Student from a Class without excluding the whole student or class:

Screenshot: Exclude a Student from a Class

8. Optional extras

Use these when your school needs them.

Show a custom term name on reports (term alias)

Set a report alias via Settings > Academic Terms > Edit Academic Year if the term name on reports needs to differ from the system term name. The alias appears only on reports.

Screenshot: Set an Alias to Show a Custom Term Name on Reports
Enable and report Community Engagement assessment

Enable the rubric

  1. Open assessment modelsGo to Settings > [Programme] > Assessment > Assessment Models > Term.
  2. Enable SLTick the SL option to enable the Community Engagement rubric.
  3. Edit if neededOpen the SL tile and use the blue pencil icon to edit rubric values or descriptors.
  4. SaveClick Save Changes.
    Screenshot: Settings > [Programme] > Assessment > Assessment Models > Term

Enter marks and comments

  1. Open the SL rosterGo to Year Groups > Select Year Group > SL.
  2. Submit gradesClick Submit Term Grades.
  3. Enter detailsEnter marks and narrative comments for each student.
    Screenshot: Year Groups > Select Year Group > SL. Click Submit Term Grades

Show on reports: open Reports > Templates > Select Template > Community Engagement and enable the options you need.

Screenshot: Reports > Templates > Select Template > Community Engagement
Add term reflections to reports
  1. Enable questionsGo to Settings > Select Academic Programme > Reflections and enable the term reflection questions.
    Screenshot: Settings > Select Academic Programme > Reflections
  2. Students respondStudents answer through Profile > Reflections.
    Screenshot: Students answer reflection questions from their profile
  3. Show on reportsAdd the reflections component in Reports > Templates > Select Template > Reflections.
    Screenshot: Add the student reflections via the Reports > Templates > Select Template > Reflections
📝 Note

Term goals are view-only in student profiles and cannot be shown on reports. Only reflection question responses can be shown.

Create multi-programme report templates

This lets students assigned to one year group have classes from other programmes on the same report, where relevant.

  1. Open the templateOpen Reporting and select the template to edit, or create a new one.
  2. Open settingsGo to the template settings.
  3. Add programmesAdd the Additional Programmes you need.
  4. SaveSave the template.
    Via Templates
Display student photos on reports
  1. Upload photosBulk upload student profile photos via Settings > Import Manager > Students > Import Student Photos. Upload a zip file where each photo file name matches the student ID exactly, or images will be missing.
    Screenshot: Settings > Import Manager > Students > Import Student Photos
  2. Check the formatUse PNG, JPEG or JIF, ideally 300 by 300 pixels and under 1 MB.
  3. Turn photos onOpen the report template, edit the Student Details component and tick Student Photo.
    Screenshot: Student Details. Tick the box for Student Photo
🔗 See also

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