Report cards pull grades and comments straight from class gradebooks. These checks help you catch missing grades and late changes before you generate and publish reports.
Steps
- Remind teachers to finish term gradesTeachers enter term grades and comments in their class Gradebook > Term Grades.
- Lock gradebooksGo to Settings > Academic Terms, select your programme, tick Restrict teachers from making any changes to term grades and select Save Changes. You can also reach this from Reporting > Proofing & Review.
- Proof grades by studentGo to Reporting > Proofing & Review, choose the programme and select By Student. Pick the homeroom advisor, term and student to review every class at once.
- Proof grades by subjectSelect By Subject to compare grades and comments across a whole class.
- Preview with real student dataIn the report template builder, select the Preview icon, choose a student and a term, and check the layout.
- Generate and publishConfirm the programme, term, year levels and template before you generate.
📌 Good to know
Administrators can still edit grades while gradebooks are locked, so late corrections can be made during proofing. Changes made in Proofing & Review also update the class gradebook.
🙋 FAQ
A teacher says they cannot edit term grades.
Gradebooks are probably locked for that programme and term. Unlock them in Settings > Academic Terms, or make the change yourself as an administrator.
Where are past report grades stored?
When a report set is generated, Excel files of class term gradebooks are saved under Reports > Reports History.