Admins can upload external PDF report cards in Reports History, so all of a student's reports are kept in ManageBac+.
Upload PDF report cards from other systems to student profiles, so every report is kept in one place. They are labelled External and can be previewed, downloaded or deleted for each student.
At a glance
| External reports | |
|---|---|
| File type | PDF only, under 100 MB each, one file per student |
| Who sees them | Students and parents, as a PDF preview, unless a future release date is set |
| Transcripts | Not included |
| Web view | Not available. Only reports generated from multi-curricula report card templates have a web view |
| Update Individual Reports | Not available. Replace the PDF instead |
1. Create the report entry
- Open Reports HistoryGo to Insights > Reporting > Reports History, click the three dots and select Upload External Reports.
- Choose who it is forSelect the Programme, Academic Term and Grade Levels.
- Name and date itEnter the Report Title and set the Reporting Date. Without a future release date, today's date is used as the release date.
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SaveClick Save Changes & Upload Reports.
2. Upload each student's PDF
- Find the studentYou are taken to the student roster for the grade levels you chose.
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UploadUpload the student's PDF report. Repeat for each student.
- CheckUse Preview, Download or Delete to manage each upload.
The Report Title is what students, parents and teachers see on the profile, but the original file name shows when the PDF is previewed or downloaded. Use a pattern such as [Report Title]-[Student name or ID].pdf.
3. Ask Faria to bulk upload external reports
To have ManageBac+ Support upload external reports in bulk, send:
- one ZIP file per programme, with a subfolder for each grade level
- each PDF named with the student ID (for example 12345.pdf)
- the academic year and term
- the report name to display
- the generation date to display
Contact ManageBac+ Support for the expected time frame.
4. Correct a past report card
For minor fixes, edit the PDF in a PDF editor and send it to ManageBac+ Support to replace the report. This does not change gradebook grades or transcripts. Update those manually in last year's archived classes.
Questions
How do I tell external reports apart?
They are labelled External everywhere, including Reports History and student profiles. An information icon explains that the report was uploaded manually and its grades do not appear on transcripts.
Can students and parents see them?
Yes, as a PDF preview, unless the report has a future release date.
Can I open an external report in web view?
No. Web view is only for report cards generated in ManageBac+ from multi-curricula report card templates.
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