Sharing Student progress at Parent Conferences/Evenings

Quick answer

Turn on the Parents Association in Settings > School Settings > Key Academic Functions, then add parent evenings in Groups > Parents Association > Calendar > Add Event. During meetings, use the Search bar to open one student at a time, and share grades or portfolios from the student's profile, gradebook exports or Portfolio.

For admins and teachers who schedule parent evenings and show student progress to parents during meetings.

I want to	Go to
Schedule a parent evening	Groups > Parents Association > Calendar > Add Event
Schedule a virtual parent evening	Groups > Parents Association > Calendar > Add Event > Create Zoom Meeting
Help parents prepare	Parent guides in this Help Centre
Show one student without exposing others	Search bar > School Directory
Show grades and reports	Student profile, Insights > Reporting > Proofing & Review, or gradebook exports
Share a student's portfolio	Portfolio > Generate Portfolio Timeline

Schedule parent evenings

The Parents Association is a group that lets schools post announcements and calendar events for parents. You find it under Groups.

Screenshot: Groups menu open on the Parents Association group — Where to find it: **Groups > Parents Association**

As an administrator, go to Settings > School Settings > Key Academic Functions. Under Academics Configuration, tick Parents Association and select Save Changes.
Go to Groups > Parents Association > Calendar > Add Event.
Enter the Name, Category, Location and Date & Time. Under Additional Grades, choose the grades to share it with, then select Add Event.

Events are shared with all parents in the selected grades. You cannot share an event with individual parents.

Schedule virtual parent evenings

You can schedule online meetings and parent evenings. In Parents Association > Calendar, select Add Event, then use the Create Zoom Meeting button next to Location in the event form.

Prepare parents

If parents will sign in to ManageBac+, ask them to read Navigating ManageBac+ as a Parent. Signing in before the meeting lets them review their child's homework and grades so they come prepared.
Ask parents to follow the Password guide to create a strong password that is easy to remember.

Each parent needs a unique email address to sign in to ManageBac+.

Find students during the meeting

If you share your screen with parents, protect other students' privacy by using the Search bar at the top of the page. Type the student's name and choose School Directory to go straight to them without showing anyone else's information.

Screenshot: Search bar with the School Directory filter — Search bar with the School Directory filter.

You can also keep a year group open and move from student to student in the Members tab.

Screenshot: Year group Members tab listing students — Year group Members tab listing students.

Show grades and reports

From the student's profile

Go to Classes > your class > Members and select the student.
On the student's profile, select any of their classes under Academic Overview to see more detail.
Scroll to Reports and choose the term. Select View Web Report or Download PDF Report.

Give teachers Proofing & Review access

Proofing & Review lets users see students' term grades in all their classes, not only their own. This is useful for counsellors and teachers who need the full picture.

Proofing & Review also lets users edit term grades. Give it only to the people who need it.

All teachers: go to Settings > User Permissions > Teachers & Advisors > Default Permissions and set Reports to Proofing & Review. Full Access also includes the Reports tab for generating reports.
Individual teachers: go to Settings > User Permissions > Teachers & Advisors > Individual Permissions.

For more detail, see Managing User Permissions & Security.

Use the Proofing & Review page

Go to Insights > Reporting > Proofing & Review and select the programme. You can view grades from all classes by subject or by student.

Screenshot: Proofing and Review page in Reporting, by subject — Proofing and Review page in Reporting, by subject.

Homeroom advisors can also go to My Workspace > Homeroom > Term Grades. Filter by programme and academic term, then select the student from the roster or search by name.

Screenshot: Homeroom Term Grades with programme, term and student filters — Homeroom Term Grades with programme, term and student filters.

Export grades for parents to view offline

Task grades: Classes > Select Class > Gradebook > Tasks > Export Task Grades.
Term grades: Classes > Select Class > Gradebook > Term Grades, then Export Term Grades in the Details panel.

Share a student's portfolio

Go to Portfolio, choose the programme, grade level and student. Open the Details panel and select Generate Portfolio Timeline.
When it is ready, the Portfolio Timeline Export appears in the Details panel. Download it to share with parents, keep a copy or print it.

You can also open a student's profile (for example from the Search bar) and select the Portfolio tab.