Configuring General User Access Permissions
Logged in as an administrator, navigate to Settings > Security & Permissions > General.
Via the General tab, the following can be configured:
- Prevent access to ManageBac for students and parents (up until set date)
- Remember me for 30 days (allowing users to remain logged in to their ManageBac accounts)
- reCAPTCHA enabled on login page
- Weak passwords for students and/or parents
- Student permissions
- Parent Permissions
- If enabled, students can be assigned Additional Homeroom Advisors
- Indicates whether a user is 'Online' with a green circle in the bottom right of their profile icon
- Scan every file upload for malware
ManageBac User Types
There are six different types of users on ManageBac: Students, Teachers & Advisors, Group Advisors, Parents, Observers and Admins.
Here is an outline of the different user types along with instructions on how to customise user access permissions.
- Students: Students are able to access and add themselves to classes, year groups, and simple groups they are a part of. For classes, they can view the summary of unit plans covered in the class, submit work to the task dropbox, post and view messages and view the class Files and Calendar tabs. See Getting Started with ManageBac as a Student
- Teachers & Advisors: Teachers are synonymous with Advisors. Both terms are used to reflect commonly used terminology from our schools around the world. Teacher access permissions can be customised via Settings > Security & Permissions. See Getting Started with ManageBac as a Teacher or Advisor
- Parents: Parents are able to view only select information related to their children. Parents are able to access the Calendar events from the year group & classes that their child is a part of. Parents can view the summary of units being taught in each class as well as view any task assessments as they are added by the teacher. Parents can see Year Group & Class messages but they cannot respond or add their own messages. The only message board that parents can add to is the IB Parents Association, which is a simple group that can be enabled/disabled via your Settings > School Settings > Academics. See Getting Started with ManageBac as a Parent
- Observers: The observer role was created to give academic surveyors special access to your school's curriculum planning. Observers have read-only access to all unit plans on your account as well as the Whole School Curriculum. See Getting Started with ManageBac as an Observer
- Admins: Administrators are able to view and edit everything on your account and are typically the ones doing most of the account setup (e.g. configuring academic terms, importing users, bulk creating classes, generating reports). See Getting Started with ManageBac as an Administrator
New users are added via Settings > School Directory > Add User. For guidance on how to add new users individually, click here.
Manage Teacher Permission Levels
Default Permissions: We recommend making default permissions more restrictive so that account set-up permissions are only given to a few teachers/admins. The above screenshot outlines the recommended default permissions levels.
Set Teacher Permission Levels in Bulk or Individually
Here you can customise individual teachers' access permissions:
- Attendance Manager: Provides access to edit all attendance data across the entire account.
- Import Users: Provides access to import new users (students, teachers, parents).
'Full access' provides access to set up classes in bulk, across all programmes, including adding, archiving, locking and assigning users to them.
'Add New Class' provides access to create classes and will exclude all the other Admin options.
- Activity Groups:'Full Access will provide users with all options located in the right navigational menu of the Groups Roster, including bulk assign advisors, lock groups, add new group, bulk archive groups etc. 'Add New Group' will only allow users to create groups and will exclude all the other Admin options. 'None' will not allow teachers to access any Admin permissions relating to Groups.
'Full access' provides access to edit grades across the entire account and generate report cards.
'Proofing and Review' provides access to the Proofing & Review page where users can view and edit term grades. Also, allows teachers to view student reports via the Student Profile > Reports page.
'Full Access' provides access to create, edit, archive and delete student profiles across the entire account. It also provides full access to student worksheets in the Year Groups.
'Read-only' provides access to student profiles and read-only access to the student list in School Directory.
- Engagement Analytics: 'Full Access' allows teachers to view all student engagement across the school. 'Class Members and Homeroom' allows teachers to view student engagement for only students assigned to their homerooms and classes.
- Academics: Provides access to academic programme settings, via Settings > Academics.
Behaviour Notes History: Allows teachers to view a record of students' behaviour notes. 'Homeroom Only' gives teachers access only to the behaviour notes of students in their homeroom.
'Full Access' gives teachers access to the Behaviour Notes History tab on the left navigation menu.
- Behaviour & Discipline: Grants Additional Homeroom Advisors full access to view all of their students’ Behaviour Notes. Additionally, they’ll receive Behaviour Note email notification for new behaviour notes.
- Proofing & Reviewing: Allows Additional Homeroom Advisors to add Advisory Comments, and review Term Grades and Reflections for their assigned students.
Set Individual Teacher Permissions via their Profile
Note that teacher permissions can also be customised via the Teacher Profile. Navigate to a teacher's profile via Settings > School Directory > Teachers & Advisors > select a teacher and click the Edit Profile button and then the Permissions tab.