A green dot on a student's photo shows they are online now. To see when a student last signed in, check Last Accessed on their profile, on a class or year group Members tab, or in Settings > School Directory.
Ways for teachers, advisors and admins to see when students are online, when they last signed in and what they have viewed.
| I want to see | Go to |
|---|---|
| Who is online now | The green dot on a user's photo |
| When a student last signed in | Student profile, Members tab or School Directory |
| Which students opened a task | Task > Members panel > View History |
| Recent CAS, Service and project activity | My Workspace > Reviews & Progress |
| Remind inactive students by email | Year group > CAS > Manage E-mail Reminders |
Online presence indicator
A green dot shows on a user's photo across ManageBac+ while they are online. When they close the browser tab or the app, the dot disappears and other users see them as offline.
The indicator is on by default. Admins can turn it off for the whole school in Settings > Security & Permissions by unticking Show Online Presence Indicator under Privacy and saving.
Last Accessed
Last Accessed shows when a student last opened ManageBac+. Only the most recent access is shown; there is no full history of a student's activity.
The date and time use the time zone in your school settings (Settings > School Settings), not the student's own time zone.
On a student's profile
Open the student's profile and open the Details panel. Audit Log shows the date and time they last accessed ManageBac+.
On a class or year group
The Last Accessed column is also on the Members tab of a class and of a year group.
For the whole school
Admins can go to Settings > School Directory > Roster and select the Last Accessed column heading to sort students by their most recent sign-in. This view shows the date only, not the time.
To get Last Accessed dates in a spreadsheet, select Student & Parent Information under Exports on the right of the roster.
Task view history
Open a task and select the Members icon on the right. View History shows the photos of the students who have opened the task. Select See Details for the full list.
Reviews & Progress
Advisors can follow recent CAS, Service as Action, Service Learning and project activity in My Workspace > Reviews & Progress. It shows the latest activity from their students, such as new experiences, reflections and meeting notes. Use Filter to choose year groups.
Email reminders for inactive students
Open the year group and select the CAS tab (or the Community Engagement or Service Learning tab).
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In the Details panel, select Manage E-mail Reminders, then Add Reminder.
Enter a description and choose how often to send it: every week, month, month and a half or quarter.
Choose when to send it: when students have not added or updated activities in the past 14 days, when they have not signed in during the past 14 days, or both.
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Write the email subject and body, tick Enabled and save.
Reminders are set up separately for each year group.