As an administrator, go to Settings > Security & Permissions. Use the General tab for account-wide access and security options, and the Teachers & Advisors tab to set default or individual teacher permissions.
For administrators who control who can access ManageBac+ and what each type of user can see and do.
| I want to | Go to |
|---|---|
| Set account-wide access and security options | Settings > Security & Permissions > General |
| Understand the user types | This article |
| Set default or bulk teacher permissions | Settings > Security & Permissions > Teachers & Advisors |
| Change one teacher's permissions | Settings > School Directory > Teachers & Advisors |
Configure general access and security
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Signed in as an administrator, go to Settings > Security & Permissions > General.
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Choose the options you need and save.
On the General tab you can set:
- Prevent access to ManageBac+ for students and parents (up until a set date)
- Remember me for 30 days (users stay signed in to their ManageBac+ accounts)
- reCAPTCHA on the sign-in page
- Weak passwords for students and/or parents
- Student permissions
- Parent permissions
- Additional homeroom advisors for students
- An online indicator (a green circle at the bottom right of a user's profile icon)
- Malware scanning of every file upload
ManageBac+ user types
There are six types of users on ManageBac+: Students, Teachers & Advisors, Group Advisors, Parents, Observers and Admins.
| User type | What they can do |
|---|---|
| Students | Access and add themselves to the classes, year groups and simple groups they belong to. In classes they can view the summary of unit plans, submit work to the task dropbox, post and view messages, and view the Files and Calendar tabs. See Getting Started with ManageBac+ as a Student. |
| Teachers & Advisors | "Teacher" and "Advisor" mean the same thing; both terms are used because schools around the world use both. You customise teacher permissions in Settings > Security & Permissions. See Getting Started with ManageBac+ as a Teacher or Advisor. |
| Parents | View selected information about their children only: calendar events from their child's year group and classes, the summary of units taught in each class, and task assessments as teachers add them. They can read year group and class messages but cannot reply or post. The only message board parents can post to is the IB Parents Association simple group, which you turn on or off in Settings > School Settings > Academics. See Getting Started with ManageBac+ as a Parent. |
| Observers | Created to give academic surveyors special access to curriculum planning. Observers have read-only access to all unit plans on your account and the Whole School Curriculum. See Getting Started with ManageBac+ as an Observer. |
| Admins | View and edit everything on the account. Admins usually do most of the account setup, such as configuring academic terms, importing users, bulk creating classes and generating reports. See Getting Started with ManageBac+ as an Administrator. |
To add new users, go to Settings > School Directory > Add User. See how to add new users individually.
Set teacher permission levels
Go to the Teachers & Advisors tab in Settings > Security & Permissions. Here you set default permissions for all teachers, or permissions for individual teachers.
In this video: Managing User Permissions & Security
Default permissions: we recommend keeping default permissions restrictive, so that only a few teachers or admins have account setup permissions. The screenshot above shows the recommended default levels.
Set permission levels in bulk or individually
| Permission | What it gives |
|---|---|
| Attendance Manager | Edit all attendance data across the account. |
| Import Users | Import new users (students, teachers, parents). |
| Class Management | Full access: set up classes in bulk across all programmes, including adding, archiving, locking and assigning users. Add New Class: create classes only, with none of the other admin options. |
| Activity Groups | Full Access: all options in the right-hand menu of the Groups roster, such as bulk assign advisors, lock groups, add new group and bulk archive groups. Add New Group: create groups only. None: no admin permissions for groups. |
| Reports | Full access: edit grades across the account and generate report cards. Proofing and Review: view and edit term grades on the Proofing & Review page, and view student reports in Student Profile > Reports. |
| Student Directory | Full Access: create, edit, archive and delete student profiles across the account, with full access to student worksheets in year groups. Read-only: view student profiles and a read-only student list in School Directory. |
| Engagement Analytics | Full Access: view engagement for all students in the school. Class Members and Homeroom: view engagement only for students in their homerooms and classes. |
| Academics | Access academic programme settings in Settings > Academics. |
| Behaviour Notes History | View a record of students' behaviour notes. Homeroom Only: behaviour notes for homeroom students only. Full Access: the Behaviour Notes History tab in the left-hand menu. |
| Behaviour & Discipline | Gives additional homeroom advisors full access to all their students' behaviour notes, plus email notifications for new behaviour notes. |
| Proofing & Reviewing | Lets additional homeroom advisors add advisory comments and review term grades and reflections for their assigned students. |
Set one teacher's permissions from their profile
Go to Settings > School Directory > Teachers & Advisors and select a teacher.
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Select Edit Profile.
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Open the Access & Permissions tab and change the permissions you need.