EE coordinators go to Year Groups, choose the year group, then the Extended Essay tab to see every student on the EE roster. Supervisors use My Workspace > Reviews & Progress > Projects.
For EE coordinators and supervisors. Track proposals, deadlines and reflections, assess the EE, collect final copies and prepare forms for IB submission.
| I want to | Go to |
|---|---|
| Review progress | Year group > Extended Essay, or Reviews & Progress |
| Assess the EE | Student > Assessment |
| Collect final copies | Extended Essay > Add Deadline |
| Complete the RPPF | Student > Planning and Progress Form |
| Prepare for IB submission | Generate EE RPF, or Portfolio > eCoursework |
Review EE progress
EE coordinators: Year group > Extended Essay
Go to Year Groups, choose the year group and open the Extended Essay tab. Students are grouped by supervisor.
The default Proposal view lists each student's subject, topic, research question, notes and approval status. A New changes label appears when a student has posted a message, uploaded a file or edited their worksheet. It stays until you review the student.
Use the view drop-down to switch to Assessment, Deadlines, Alphabetically or Planning and Progress Form. Lock Worksheets and Filter sit beside it.
In the Deadlines view, choose one deadline from the Deadline drop-down, or All, to see where each student stands. A green tick shows when a student has completed the deadline and its to-dos.
Select the Details (i) icon on the right for the roster actions: Add Deadline, Generate EE RPF, Submit Term Evaluation, Reset All Progress Indicators, Export to Excel and Show Assessment Results to Students.
EE supervisors: Reviews & Progress > Projects
Supervisors and advisors can open the students assigned to them from My Workspace > Reviews & Progress > Projects. Select the year group on the Extended Essay tile to open the roster, then select a student's name to open their EE worksheet.
Export the EE checklist to Excel
On the Extended Essay roster, open the Details panel and select Export to Excel. The spreadsheet includes:
- Student ID, last name and first name
- Progress and status
- EE supervisor
- Research question, topic, subject and category
- Notes
- First, interim and final reflections and their dates
- Hours spent
Assess the EE
Student > Assessment
Switch the roster to the Assessment view to see each student's total and criteria marks. Select a student, then the Assessment tab. Each student page has the tabs Worksheet, Researcher's Reflection Space, Assessment and Planning and Progress Form.
Mark the EE criteria
Choose a mark for each criterion (A: Focus and method, B: Knowledge and understanding, C: Critical thinking, D: Presentation, E: Engagement). The Total is calculated at the bottom of the page, where you can add a Comment. Your changes save automatically.
Share EE assessment with students
Assessment marks are hidden from students by default. To show them, open the roster's Details panel and turn on Show Assessment Results to Students. You can also export the assessment as a PDF and add it to the student's EE documents.
Generate an EE assessment summary
After marking, select Export to PDF on the Assessment tab. The PDF includes the student's EE proposal, the criteria assessment and the supervisor comment.
This summary is not an official IB form.
Collect EE final copies
Add an EE deadline
On the Extended Essay roster, open the Details panel and select Add Deadline. You can also add a deadline from the year group Calendar.
- NameEnter the deadline name.
- Link ToSelect Extended Essay so the deadline links to students' EE worksheets.
- NotesAdd any details about the deadline, and attach files if needed.
- Date & TimeSet when the deadline is due. Submissions after this time are marked late.
- Additional OptionsTick Coursework Submissions so students can upload their final copies, and Turnitin Feedback Studio for originality reports. Tick Notify members via E-mail to email students and teachers in the year group.
Once students upload their EEs, their files appear under the deadline, where you can download them. Open a deadline to track the overall status of submissions.
To show the deadline on student EE worksheets with a checklist, add to-dos to it. See Managing Extended Essay (EE) Worksheets.
On the year group Calendar, use the filter to show only Extended Essay deadlines.
EE planning and progress
Complete the Planning and Progress Form
Open the student's Planning and Progress Form tab. Review the student's reflections, add your supervisor comment, then select Export EE RPPF to generate the Reflections on Planning and Progress Form. The Details panel shows the student's Extended Essay status (Approved, Completed) and lets you move to the previous or next student.
Reflection boxes lock for students 5 minutes after saving. Admins or supervisors can unlock a box by clearing the Lock tick box under the reflection and selecting Save Changes.
Set a word count
Admins can set word limits so entries fit the official IB form. Go to Settings > IB Diploma > Project-based Learning, select Extended Essay and open the Framework tab. In the Planning and Progress Form section, choose Total Word Count, Word Count Per Reflection or None, then set the student and teacher limits.
The word count is a warning only: it does not stop students writing more. It is set up for English words and characters. As the PDF form has limited space, the EE or DP coordinator should still review forms before final IB submission. See Configuring & Enabling Extended Essay (EE) Worksheets.
Show proposal items on report cards
On the same Framework tab, tick Showcase on Reports for any proposal field you want on report cards, when adding a new field or editing one from its menu. Select Save Changes at the bottom of the Framework page.
Track reflections
Switch the Extended Essay roster to the Planning and Progress Form view to see each student's First Reflection session, Interim Reflection, Final Reflection (viva voce) and the supervisor's comments. A green tick shows each completed entry.
Generate the EE RPPF
Select Export EE RPPF on the student's Planning and Progress Form tab. This creates a writable PDF that you can edit after downloading. Submit the final PDF through the IB eCoursework submission platform.
Prepare for IB submission
Export every student's RPPF at once
On the Extended Essay roster, open the Details panel and select Generate EE RPF. ManageBac+ exports each student's form and compiles them into a zip file, listed under Generated Reports for you to download.
Generate forms from the student portfolio
Go to Portfolio, choose the year level and student, and open the eCoursework (Staff only) tab. Official IB forms from project worksheets and classes appear here. Select Generate IB Forms to create or refresh them, then drag them into IB eCoursework. See Uploading to IB eCoursework from ManageBac+.