Reviewing Theory of Knowledge (TOK) Progress

Review TOK progress

TOK coordinators: Year group > TOK Exhibition or TOK Essay

Go to Year Groups, choose the year group and open the TOK Exhibition or TOK Essay tab. Students are grouped by teacher.

The TOK Exhibition roster opens in the Prompt view, with each student's IA prompt, approximate number of words and approval status. Use the view drop-down to switch to Rubric, Deadlines or Alphabetically. The TOK Essay roster opens in the Prescribed Title view and also has Deadlines, Alphabetically and Planning and Progress Form.

In the Deadlines view you can see where each student stands against the deadlines you have set. A tick shows when a student has completed a deadline and its to-dos.

Select the Details (i) icon on the right for the roster actions: Add Deadline, Reset All Progress Indicators, Export to Excel and Show Assessment Results to Students. A New changes label appears beside a student who has posted a message, uploaded a file or edited their worksheet, until you review them.

TOK teachers: Reviews & Progress > Projects

Go to My Workspace > Reviews & Progress > Projects and choose My Students to see only the students assigned to you. Select the year group on the TOK Exhibition or TOK Essay tile to open the roster, then a student's name to open their workspace.

Export the TOK checklist to Excel

On the TOK Exhibition or TOK Essay roster, open the Details panel and select Export to Excel. The spreadsheet includes:

• Student ID, last name and first name
• Progress and status
• Advisor
• Prescribed title and exhibition prompt
• Approximate word counts
• Interaction reflections

Manage the TOK Exhibition

TOK Exhibition > student > Workspace

On the TOK Exhibition roster, select the student's name. The Workspace is where students and teachers work together on the exhibition. Set the student's progress (Excellent, On-track, Concern or To Be Determined) at the top, and their TOK Exhibition Status (Approved, Completed) in the Details panel.

The workspace has four sections:

1. PromptThe student's IA prompt and word count. Teachers can change it with Edit Prompt once the exhibition is approved.
2. Deadlines & To-DosTo-dos linked to TOK Exhibition deadlines, plus personal to-dos added with Add Personal To-Do.
3. DocumentsFiles added by the student or teacher, or linked from TOK Exhibition deadlines, with annotation tools for PDFs and other documents.
4. NotesNotes from the student or teacher, which can be marked as interview notes.

Mark the TOK Exhibition

Open the student's Rubric tab. Select a mark for the criterion and add a comment. Select Export to PDF to download the marking. The rubric page is only visible to teachers.

Admins can change the rubric in Settings > IB Diploma > Project-based Learning > TOK Exhibition > Rubric.

On the template's Framework tab, tick Showcase on Reports for any prompt fields you want on report cards, when adding a field or editing one from its menu.

Collect TOK Essay final copies

Add a TOK Essay deadline

On the TOK Essay roster, open the Details panel and select Add Deadline. You can also add a deadline from the year group Calendar.

1. Link itSet Link To to TOK Essay so to-dos can be created for it.
2. Collect filesUnder Additional Options, tick Coursework Submissions so students can submit their final copies, and Turnitin Feedback Studio for originality reports if your school uses it.
3. Add to-dosOpen the deadline and add at least one to-do. Linked to-dos appear in each student's workspace as a checklist.

Open the deadline to track the overall status of TOK Essay submissions, lock submissions and download them all as a zip file.

TOK planning and progress

Complete the Planning and Progress Form

Open the student's TOK Essay worksheet and select the Planning and Progress Form tab. Students enter their First, Second and Third Interaction comments and dates here. Each field shows the recommended length and how many words are left.

Generate the TOK PPF

When the form is complete, select Export Tok Essay PPF. This creates a writable PDF that you can edit after downloading. Submit the final PDF through the IB eCoursework submission platform.

Track interactions

Switch the TOK Essay roster to the Planning and Progress Form view to see each student's First, Second and Third Interaction and the teacher's comments. A green tick shows each completed entry.

Prepare for IB submission

Generate forms from the student portfolio

Go to Portfolio, choose the year level and student, and open the eCoursework (Staff only) tab. Official IB forms from project worksheets and classes appear here. Select Generate IB Forms to create or refresh them, then drag them into IB eCoursework. See Uploading to IB eCoursework from ManageBac+.