How to get started using the ManageBac Behaviour module. View the full guide above or visit a section below.
What’s involved in Behaviour & Discipline?
Behaviour & Discipline Setup
Permissions
-
Review Administrators
-
Review Homeroom Advisors
Behaviour Settings
- Configuring Behaviour Note Options
- Adding Next Steps
Who can manage & view Behaviour Notes?
|
User |
Can add Behaviour Notes |
Can view Behaviour Notes |
Can edit Behaviour Notes |
Can Export Behaviour Incidents |
Can Edit Behaviour Options |
|
Admins |
For all students |
All notes for all students |
All notes for all students |
For all students |
Yes |
|
Homeroom Advisors |
Only for their assigned students |
All notes of their assigned students |
Only their own notes |
Only if they have Student Directory Permission |
No |
|
Classroom Teachers |
Only for students in their classes if Student Directory Permission is enabled |
Only their own notes |
Only their own notes |
Only if they have Student Directory Permission |
No |
|
Parents |
No |
Only if the note was marked as Visible to Parents for their children |
No |
No |
No |
|
Students |
No |
No |
No |
No |
No |
Pre-Setup Required: Permissions
1. Reviewing Administrators
Administrators have full-rights to view and edit all Behaviour notes for all students. These permissions are restricted slightly for Homeroom Advisors, and further still for teachers and regular advisors. Thus these user types and roles should be reviewed prior to enabling the Behaviour feature.
Via Settings > School Directory, you can adjust user rights by:
- Promoting Teachers & Advisors to administrators
- Demoting Admins to an advisor
2. Reviewing Teachers & Advisors
via the Settings > Security & Permissions > Teachers & Advisors pages
Teachers can have access to the Behaviour Notes History page with two different access levels - Homeroom Only access, i.e. only see Behaviour Notes History for students they are assigned to as the Homeroom Advisor, or Full Access to see all Behaviour Notes information in the history page.
3. Reviewing Assigned Advisors
From your ManageBac Dashboard, go to Year Groups, and select the year group you want to work with.
You will be able to manually assign students via the Members tab by clicking on each category’s Advisors tab, or download a CSV template to Bulk Assign students.
Note: You'll need student and teacher emails in order to bulk assign
Behaviour Settings
1. Configure Behaviour Options
Via Settings, the Behaviour tab will allow Admins, Homeroom Advisors, and Classroom Teachers to add Behaviour Incidents on Student Profiles and share with Parents.
To enable the Behaviour tab on Student Profiles, navigate Settings > Behaviour & Discipline > Enable Behaviour Notes.
Behaviour Types are added by default and can be Added and Edited.
Behaviour Types can also be marked as Positive Behaviour types and reordered.
2. Adding Next Steps
With Next Steps, Behaviour Notes will include the action to be taken regarding the incident added on a Student Profile. This can be found by scrolling further down the page.
Next Steps can be
- Created via Add Next Step
- Edited or reordered to meet your needs.
- Once a Next Step has been used, you will be unable to delete it on this page. Please contact support@managebac.com to request deletion if needed
Adding Behaviour Notes
Recording Behaviour Incidents
Via a Student Profile > Behaviour tab, Admins and the student’s Homeroom Advisor and Classroom Teachers can add a new behaviour note via the Add Behaviour Note button.
The Note will include the Incident time, Behaviour Type, Next Step, Action Date, and a text box to include Incident details.
Previous Behaviour notes will be listed chronologically. They will include next steps highlighted at the bottom of each note.
The Note can be marked to be "Visible to Parents" and "Shared with Parents via e-mail". An email will automatically be sent to the student’s Homeroom Advisor when a new note is added. The Note will not be shared with Students.
Update an Advisor for a specific Student
1. Via Global Search enter a student’s name.
2. Click Jump to Profile.
3. Via Edit Profile, you will find the Homeroom Advisor field.
4. Select the advisor from the Homeroom Advisor dropdown, Save Changes.
Review Advisors by Year Group
1. Navigate to the Year Group > select a year group.
2. Click Members.
3. Click Homeroom Advisors.
4. Select the advisor from the Advisor dropdown. Click the Down Arrow to bulk apply the selection for all students, Save Changes.
Review Advisors in Bulk
Via the Students tab, click Bulk Assign Students on the Right-hand side. Need help importing? Follow this guide
Tracking Behaviour & Discipline
Whole-school Behaviour Incidents Export
Whole-school Behaviour Incidents can be exported to Excel via Settings > Behaviour & Discipline > Behaviour Notes History > Export to Excel.
Exports include full details of the date & time of the incident, Notes & Next Steps.
Use Private Groups for Monitoring
A Locked group is only accessible to those that are a member. To create a Group, go to Groups > Add Group.
You can lock a group by selecting the Lock Group checkbox when creating a group.
Locked Groups can provide a private location for Admins & Advisors to further discuss incidents as needed. Locked Groups can be used for a variety of purposes, including private messages which are only visible for Teachers (found via the Messages tab), or allowing all teachers involved with a student’s individualized education program to keep in contact.
Public API
The ManageBac public API allows you to connect your schools account to external platforms not directly integrated with ManageBac. The settings for this can only be set be an admin on your schools account.
Behaviour End-points allow you to retrieve all the available behaviour notes in the school.
Involving your School Community
Multi-lingual Parent Portal
Providing parents with a local language interface.
Parent View
Via Academic Profile > Behaviour Tab
Parents can see all the Behaviour notes that have been marked as visible to them.
Please note this is a read-only view.
Parents will need to get in touch with the school office or teachers directly via email or in person if they wish to discuss the matter further.
Email to Parents
Emails will include:
- Parent Name
- Child’s Name
- Type of Behaviour
- Date
- The Note Content
- Any Next Steps
- Who the Note was Written by
Behaviour FAQs
Q : Are Behaviour Notes stored on ManageBac?
All Behaviour Notes that are added will be stored overall chronologically within the individual student profile or within the Behaviour Notes History section of your school’s settings.
Q : Can Behaviour notes be exported?
Yes they can! Behaviour notes can be exported to an Excel for further analysis or records via Settings > Behaviour & Discipline > Behaviour Notes History > Export to Excel.
Q : Who can see the Behaviour notes? Who is notified?
Visibility:
The Note will not be shared with Students.
The Note can be marked to be "Visible to Parents"
Teachers will be able to view their own notes but not the notes of other teachers.
Homeroom Advisors can view all notes but can only edit their own notes.
Admins have both view and edit rights on all notes.
Notifications:
The Note will not send a notification to Students.
The Note can be marked to be "Shared with Parents via e-mail".
An email will automatically be sent to the student’s Homeroom Advisor when a new note is added.
The best way to share notes with other teachers would be to export a record of all Behaviour & Discipline incidents via Settings > Behaviour & Discipline > Behaviour Notes History > Export to Excel.
Q : Can Behaviour types be customised?
Absolutely! Behaviour Types are added by default but you can Add additional types or Edit existing types. Behaviour Types can also be marked as Positive Behaviour types and reordered.
Q : Is the Behaviour Module an additional cost?
The Behaviour module is currently released on ManageBac free of charge due to the development of the module having been put on hold temporarily. If your school is looking for a behaviour platform with enhanced functionality, we recommend checking out one of our partners, Class Charts.
Self-Service Resources
Useful links: