- How to Get Started with MYP Reports
- Creating Report Templates
- Configuring Rubrics & Options
- Proofing & Review
- Generating Reports
- Frequently asked Questions
How to Get Started with MYP Reports
▶️ Feature Video Overview
See this overview video, along with step by step guidance below:
Introduction to MYP Report Cards
Highly customisable, fully integrated with teacher gradebooks, and tailored for IB MYP assessment, ManageBac report cards are generated in PDF and are instantly available for students and parents to view. To begin, navigate to Reporting > Generate Reports > IB Middle Years

How Teachers Enter Grades & Comments into Gradebooks
Via Class Page > Gradebook > Term Grades

Under the Gradebook tab of a class, teachers can Submit Term Grades. Here the teacher can set achievement levels, final IB grade, and term comments.
You can enable assessment of Approaches to Learning, Learner Profiles, or customized Rubrics e.g. Efforts Rubric by navigating to School Settings > IB Middle Years > Assessment > Assessment Models then you can configure your Rubrics to suit your school's reporting needs.
Under Reporting > Proofing & Review, you can view programmes and subjects to see which teachers have submitted their term grades. As an admin user, you can directly edit these grades here.
Customise Report Templates
Via Reporting > Templates > IB Middle Years
Under Reporting click Templates to begin. Edit an existing template or add a new one.


In the template Overview, you can give your template a title, select items to include on the report, and drag and drop to re-order items. When satisfied, click Save Changes at the bottom of each page. For more information about different items, hover over the information icons.

On the Letter tab, you have the option to write a letter to the parents/guardians. The letter can be written using text or HTML. For HTML, select the HTML radio option and copy-paste your HTML text into the letter text box.
For more elaborate text formatting options, please use the Rich Text Editor option.
Click Preview on the left to review how the letter will appear on the PDF report.
Remember to Save Changes.

Customise your Summary of Achievement by selecting and reordering the information you would like to include. The grades and comments will automatically pull from the teacher gradebooks.

The Class Reports option will add one page for each class. If you include achievement levels and grade descriptors, we will automatically include personalised grade descriptors.
Attendance data integrates seamlessly with report cards. Note you can include student attendance on the cover sheet, summary of achievement, or in the class reports.
Preview and Generate Reports
When you are satisfied with your report template(s), navigate back to Generate Reports. From here, select your Term, Template, and Years.
Give your report an official title (this will display on the report), indicate your preparation date, sort order, and whether you would like to Notify parents & students via email. Preview reports via the two blue buttons, and when you are satisfied, click the Generate Reports button.
A master copy of the report cards will save under Reports History page and individual reports will be accessible via a ZIP file.
Creating Report Templates
Via Reporting > Templates > IB Middle Years
By default, a set of report templates will be built-in to your ManageBac account under the Templates page. You can customize these report templates and create new ones by clicking any Template name in the list.
Overview
In the report template, via the Overview page, here is where you can name your template and customise the general layout of your report, enabling various sections & dragging sections around to configure the sequence. You can also choose the page size, orientation and indicate whether or not to show page numbers.

Finally, select the page size, orientation, and indicate whether or not to show page numbers. Remember to click Save Changes.
Cover Sheet

Click Cover Sheet to choose what will appear on the cover page of your reports. You can set student fields and add report signers (such as your Head of School or IB Coordinator). Once complete, click Save Changes.
Please click here for a tutorial on how to Display Student Photos on Report Cards.
Letter

On the Letter page, you have the option to write a letter to the parents/guardians. The letter can be written using text or HTML. For HTML, select the HTML radio option and copy-paste your HTML text into the letter text box.For more elaborate text formatting options, please use the Rich Text Editor option. Click Preview on the left to review how the letter will appear on the PDF report. Remember to Save Changes.
Summary

Click Summary to select what will appear for each student in terms of grades and comments. You can also show the student's Interdisciplinary Criteria Assessments by ticking the Interdisciplinary Criteria Assessment checkbox.
The Summary tab allows you to show any Rubrics which have been applied to all subjects - to show subject-specific rubrics, use the Class Reports tab.
Class Reports
The Class Reports option will add one page for each class the student is taking. You can also choose to show the MYP achievement level descriptors, in addition to subject-specific rubrics. Click here for a tutorial on Configuring Rubrics & Options.
Grade Descriptors

Select Grade Descriptors to customize your explanation of grading. ManageBac has a preset explanation that can always be reset by leaving this page blank.
Attendance

If your school subscribes to the ManageBac Attendance Module, attendance data can also be added to report templates via the Attendance tab.
You can then choose which data you wish to include. Attendance can be shown for Classes or Homeroom. Data will show based on the Academic Term dates or for the whole school year if Show yearly attendance is enabled. Homeroom attendance can be displayed on the Cover Sheet or Summary.
Configuring Rubrics & Options
Create a New Rubric
Via Settings > Middle Years Programme > Assessment > Assessment Models, you can create custom rubrics and options, which are completed by teachers together with final term grades.

To begin, click Add Rubric to create a new rubric.

First, define your rubric title, and add a brief description. Then select the rubric type.
There are three types of rubrics and options:
- Criteria: This is a set of criteria that teachers will select from a dropdown menu (e.g. Effort grades may be set on a 1-5 scale, with 5 representing excellent effort and 1 the worst).
- Custom Field: This is a customizable field allowing teachers to enter any type of text with a defined suffix (e.g. attendance in % terms).
- Formula: This allows you to include the SUM or AVG (average) of the other rubrics you have created. Note that this only applies to Criteria rubrics that are numerical.
After selecting the type, entering the title of the rubric, and adding the Values and Descriptors, click Create Rubric.
Edit an Existing Rubric

By hovering over an existing rubric title, you can edit the Value and Descriptor. After defining your rubric details, click Save Changes.
Grading Students with Rubrics via Term Grades
Once you have added your rubrics, they will be visible via Gradebook > Term Grades, and teachers will be able to select from a dropdown menu or enter their marks.
Enabling Rubrics on Report Cards
Rubrics can be shown on the Summary or the Class Reports section of the report card, the difference is that the Summary will only show general rubrics (i.e. rubrics applied to all subjects) while the Class Reports allows you to show subject-specific rubrics.
1. Via Reporting > Templates > IB Middle Years > Select a Template > Summary, enable the Rubrics & Options by selecting from the dropdown. Click Save Changes.
2. Via Reporting > Templates > IB Middle Years > Select a Template > Class Reports, tick the Rubrics & Options checkbox and select from the dropdown. Click Save Changes at the bottom of the page.

Proofing & Review
Proofing & Review is a feature available for any school with the reports module, and allows administrators to view and edit grades and comments from each class before generating reports.
Via Reporting > Proofing & Review > IB Middle Years

Navigate to Proofing & Review > Select Programme. From here you can view and edit grades from all classes by Subject or by Student.

Search By Student to read and edit Term Grades and comments from each of the classes that the student is in.
Prior to proofing, we recommend locking term gradebooks.
Admins can lock and unlock gradebooks on by programme & academic term, this ensures grades are not changed after a certain date before reports are generated.
Logged in as an admin, navigate to Settings > Academic Terms.
- Select your programme
- Tick Restrict teachers from making any changes to term grades
- Save Changes
Please note that administrators can still access and edit term gradebooks while they are locked, to ensure a seamless proofing process.
Administrators may also access the Lock Term Gradebooks page via Reporting > Proofing & Review, on the right navigation panel.
Reflections

Click the Reflections page to read and edit the reflections of the Student, Homeroom Advisor, Coordinator, Head of School or Counselor. These reflections can then be enabled on the report card via the Report Template Overview tab (see below).
Generating Reports
Via Reporting > Generate Reports
To generate your reports, please first confirm the following data:
1. Term: Select a term with the correct grade data.
2. Template: Ensure that your selected template includes your desired information and excludes other information. You can easily adjust your template by clicking Edit Template. You can have an unlimited number of templates.
3. Years: Choose to generate reports for all year levels at once, or specify which years will have reports generated. (This setup allows you, for instance, to generate reports for Grade 9 using one report template, and then generate for Grade 10 using another template.) If you would like to include non-IB grades, tick the checkbox and specify the term.
4. Next, give your report a Title (e.g. First Semester Report).
5. Choose your Sort Order, and indicate what information you want to show in the Report Card file name.
6. Indicate the Preparation Date.
7. Select a future release date and time if you want to generate the report cards ahead of time and have a scheduled release at a different time. Enabling the Notify parents & students option will also delay the notification emails to be sent until that point in time.
After you have made your selections, preview the reports prior to generating final drafts. Click Preview Individual Report to preview how a student's report will look, or click Generate Draft to generate a draft report of all students in the selected grade level/s.
When you click Generate Draft the draft report will appear by programme on the Reports History page. It will not be visible to students or parents.
Frequently asked Questions
Hiding Reports from Students & Parents
Hiding Reports via Student Profile
In the Report Access section, tick Hide Reports Tab from Student and Parents and click Save Changes.
Admins and teachers will still able to view the reports when they are hidden. Only admins can hide or unhide the reports, while teachers will be able to see that the reports have been hidden.
Students and parents will not be able to access the reports tab. Note that reports e-mail notifications will also not be sent to students & parents if their reports have been hidden.
Unhiding Reports
To unhide reports, untick Hide Reports Tab from Student and Parents, click Save Changes.
Students and parents will now be able to access and download any reports as per usual.
Export List of students with Hide Reports enabled
Via Settings > School Directory
Admins are able to export a student list that shows which students have had their reports hidden.
Select Export Student & Parent information download a record of user information in your School Directory.
The Student and Parent information spreadsheet shows if the "Hide Report Cards" option is enabled per student.
Updating Individual Reports
It is possible to update an individual student's report card. After making changes to a student's grades, navigate to Reporting > Generate Reports > Update Individual Reports.
From the Update Reports page, select the following:
- Academic Programme the report card to be updated was generated in
- Academic Term the report card to be updated was generated in
- The student the Report Card was generated for
- The specific Report Card to be updated
- Download the selected Report to confirm this is the one you intend to update
- Select the Report Card Template and Report Title to use for the update
- Select Preparation Date and File Name items for the updated report card.
- Preview the updated report card.
- Click Update Individual Report to generate the updated report card and replace it on the student profile automatically.
Enabling ATL Assessment on Reports
To enable ATL assessment, please navigate to Settings > Middle Years Programme > Assessment > Assessment Models

Tick the Approaches to Learning check box to enable ATL rubrics. Then, click the ATL tab to customize the assessment criteria by hovering over Evaluation title and clicking the arrow or edit icon that will appear. The built-in default assessment levels are: EE (Exceeding Expectations), ME (Meeting Expectations), AE (Approaching Expectations), and BE (Below Expectations).

The ATLs can then appear in the MYP Class > Gradebook > Term Grades page for the teachers to assess students against ATLs. Teachers need to select which ATLs they will assess via Manage ATL Skills link on the right navigation panel.
Once you select the ATLs to evaluate, click Save Changes.
To display the ATL assessments on report cards, navigate to Reporting > Templates > IB Middle Years > Select the MYP Template you wish to edit.

On the Summary page, check the box for ATL Evaluation.

Under the Class Reports page, you will also see an option to include ATLs on the report card.

The generated PDF report card will display selected ATLs in a table format.
Adding Service as Action
Click on Settings > Middle Years > Assessment to begin. Tick the Service as Action checkbox.
Via Settings > IB MYP > Assessment > Assessment Models
You can edit values and descriptors for any Rubric via Settings > IB MYP > Assessment > Assessment Models. Enable the assessment rubrics for SA by ticking the box for Service as Action.
Click the SA tab to open the rubric. Hover over the title and click the blue pencil icon to edit the selected rubric. Click Save Changes when edits have been made.

Assessing SA


To display the marks and comments on report cards, navigate to Reporting > Templates > IB Middle Years > Select Template > Overview. Tick the boxes under to display Service as Action on the Report.
Adding Term Goals & Reflections
via Settings > Academics

You can enable Term Goals and Reflections Questions for response in Student Profiles via Settings > Select Academic Programme > Reflections. The Reflection Question responses can be added to Reports, however, the Term Goals will be view only in Student Profiles.
via Student Profiles

via Reports

Add the student reflections via the Reports > Manage Templates > Select Template > Overview > Reflections. This will show the Student Responses to Reflection Questions on the Report. It's not possible to include the term goal.
Click HERE for a tutorial on Creating Report Templates.
Creating Multi-Programme Report Templates
Multi-Programme Report Templates allow students who are taking classes in multiple programmes to have all their classes on the same report card. The sub-template will pull classes from other programmes into the report card template for the main programme the student is assigned to.
For example, a student assigned to an IB Diploma year group may have a non-IB High School class added to their report, via the High School sub-template, when IB Diploma reports are generated.
They would not also have a report card created when the High School programme reports are generated, as they are not part of the High School year group.
Via Generate Reports

Navigate to Generate Reports. Additional programmes can be included on reports by adding sub-templates to your Report Template. Click Edit Template or you can create new templates via Templates pages.
Via Reporting > Templates

There are two categories of templates:
1. Templates are the parent (i.e. main) templates and determine the overall design of the report card.
2. Sub-templates are the child templates that can be added to the main templates to show additional programmes. The sub-template inherits the configurations & design of the main template.
Via Reporting > Templates, click the Add Sub-template button on the right-hand menu to create a new sub-template or click on an existing sub-template to edit it
Adding Additional Programmes via the main Template

Navigate to the Additional Programmes page when editing the IB MYP report template. Here, sub-templates can be added, edited or deleted.
Configuring Subtemplates
Overview

Via the Overview tab of the sub-template, configure where you wish to show the additional programme on the report card, and whether to show rubric descriptors from the additional programme:
1. Summary of Achievement
2. Class Reports
3. Rubrics & Options
Click here for a tutorial on showing Rubric assessment on reports.
Note: If Class Reports or the Summary of Achievement are disabled in your main template, ManageBac will follow the main template, and these will not be included on reports. To show these items, they must be enabled on both the main template & sub-templates.
Summary

Click the Summary tab to select what will appear for each student in terms of grades and which rubrics will appear on the report.
Note: Rubrics & Options will only be shown if Grade Descriptors are enabled on the main template (via the template 'Overview' tab, otherwise they will be omitted.
Class Reports

The Class Reports option will add one page for each class the student is taking. Here, you can choose to report grades and subject-specific rubrics.
Note: Rubrics & Options will only be shown if they are enabled on the main template (via the template 'Overview' tab, otherwise they will be omitted.
Generating Reports

Once additional programme sub-templates have been added to the main report template, navigate to Generate Reports and select the following:
1. Programme: Select the programme of your main template.
2. Template: Ensure that your selected template includes the additional programmes you want to add to your reports.
3. Term: Select a term with the correct grade data to generate the main reports.
For each additional programme, choose to generate reports for any selected Term, and enabled additional programme. Only if the programme is enabled in the Generate Reports page of the main template, will the grade data be included on reports.
Click here for the full Quick Start Guide on generating reports.
Displaying Student Photos on the Cover Sheet
To show student photos on your report cards, you must first bulk upload student profile photos on the system. Click on Settings > Import Manager > Students > Import Student Photos to begin. Upload a zip file of your student photos, with each photo name matching a student ID.

Photos should be in PNG, JPEG, or JIF format. For best results, we recommend portrait photos with the dimensions 300px by 300px. Please ensure that each photo is less than 1 Mb.
Once the photos have been uploaded, you can then navigate to Generate Reports.

Select your report template and click on Cover Sheet. Tick the box for Student Photo. Your student reports will generate with the student photo on the cover.
Click HERE for a tutorial on Creating Report Templates.
How can you guide teachers and the reporting process?
Proofing & Review
Proofing & Review is a feature available for any school with the reports module, and allows administrators to view and edit grades and comments from each class before generating reports.
Via Reports > Proofing & Review
Navigate to Proofing & Review > Select Programme. From here you can view and edit grades from all classes by Subject or by Student.
Reflections

Click the Reflections tab to read and edit the reflections of the Student, Homeroom Advisor, Coordinator, Head of School or Counselor. These reflections can then be enabled on the report card via the Report Template Overview tab (see below).
