Year-group by year-group configuration:
Creating SA Questions
ManageBac allows you to add custom questions that will appear to students every time they create an experience. This provides an opportunity for more guided reflection.
You can create new questions via Year Groups > Overview > Edit Year Group Settings. Please note the Year Group label may be customised by your school. Depending on the width of your screen, these details may appear at the bottom of the page.
In the SA Questions section, click Add Question to create a question. The navigation arrows will allow you to click and drag the questions to your preferred order. Edit questions by typing into the text box. Questions can be deleted via the Delete tick box. Click Save Changes once done.
Please note that SA Questions are specific to their year level, so each year level may have their own (or no) SA Questions.
Allowing Students to Track Hours
By default, ManageBac does not enable hours tracking for the SA programme, in line with current IB guidelines. However, schools can choose to enable and customise this option by year level.
Via Year Group > Overview > Edit Group Settings, tick the Track activity hours for this group box under Activity Settings. You can also choose to show an Hours Chart on student worksheets, and customise how many hours are required in your SA programme by Type.
Students can enter an overall Aims and Goals on their SA Worksheet by enabling Show SA Aims and Goals. With Optional Question, students can answer an additional questions when adding a new Experience. Click Save Changes at the bottom of the page once done.
Setting Automated E-mail Reminders
Via IB MYP Year Group > SA > Manage E-mail Reminders
You can set automated e-mail reminders from the SA tab of your IB group. Automated e-mail reminders will e-mail students who have not logged in or updated their SA worksheets in the previous 14 days.
Here you can enable and disable the reminders from this page as well as customize the e-mail subject & message by blue Edit pencil. Click Add Reminder in the sidebar to add additional reminder emails.
Note: Be sure to disable reminders when school is not in session to avoid spamming student email inboxes.
Customising Supervisor Reviews
Via Settings > School Settings > CAS & Service Action, any admin can edit the text they want their students and experience supervisors to see.
At the bottom of the page, you can select whether or not you want experiences automatically marked as complete once a supervisor review is submitted. This means the experience will be locked, and students will no longer be able to work on it.
Text comments can include formatting options like headers or right to left text with format buttons at the top of each text box.
Click Save Changes once done.
Interview Note Permissions
via Settings > Security & Permissions
You can configure whether students can browse interview notes via Settings > Security & Permissions. Note, by ticking Students > Browse Interview Notes, Save Changes, this will make all interview notes past and present visible to students. If unselected, Students are able to view Notes but not those marked as Interviews.
Lock Approved Experiences
via Settings > Security & Permissions
You can configure to lock any approved CAS/SA Activity via Settings > Security & Permissions. Note, by ticketing Students > Lock Approved CAS/SA Activities, Save Changes, upon an activity being marked as approved, it will no longer be possible for the student to edit the name, description, and general details. The students can still add Reflections & Evidence.
If you wish to permit students to edit their experience on an ongoing basis, leave this unticked.
SA Guidance and Handbook
Via Settings > IB Middle Years > Guides
Via the SA tab, you can upload relevant handbooks, as well as customize guidance for your students. Optionally choose to include an introductory video prepared by the ManageBac Support team.
Via the Handbooks tab, you can additionally upload programme generic handbooks as well as for Parents.
To upload your handbook, click Choose File under the relevant heading. Select the handbook from your computer and upload it. To replace a pre-existing handbook, click Update, or click the rubbish bin icon to Delete it. Once you have finished choosing your handbooks, click Save Changes at the bottom of the page.
Note: Supported file types include word or PDF documents.
Customizing SA Terminology
Via Settings > School Settings > Terminology
Enabling SA Assessment
Via Settings > IB Middle Years > Assessment > Assessment Models
Via IB Middle Years > Assessment > Assessment Models, enable evaluation of SA by enabling the checkbox. Under the Rubrics header, you can customize the default rubric values provided.
Once enabled, this will provide a Submit Term SA Evaluation button under the SA roster.
Advisors can select from the available rubric options, enter comments (with additional formatting options) and also Export Term Grades to excel.