The Attendance Manager allows administrators, and teachers with permission to access the tab, to record daily attendance without going into the classes or homerooms themselves.
Taking Daily Attendance
In addition to editing or taking daily attendance here, you can add comments by clicking on the speech bubble next to each student, which will be visible to the teacher in their homeroom or class via their Attendance tabs.
Sending Reminders to Advisors
Users with access to the Attendance Manager can send Attendance Reminders to selected Teachers & Advisors via the Reminders page. Select the appropriate academic Programme and choose via the tick boxes which Teachers & Advisors need to receive Attendance reminders for Homeroom.
Exporting Attendance Records
Class and Homeroom Attendance can be exported via the Export menu on the right navigation panel of the Attendance Manager. For each of the two attendance types, there are 4 export options:
- Export Attendance Report for the currently selected Grade level and Range to Excel
- Export Attendance Report for the currently selected Grade level and Range to PDF
- Export Whole School Attendance for the current day to Excel (will be sent as file to admin's email requesting the export)
- Export Whole School Attendance for the current day to PDF
The Whole School Attendance exports will show data depending on whether the request is made in the Homeroom or Classes tile of the Attendance Manager.
Exporting Term or Monthly Attendance Data
Use the Percentage and Reporting pages to export Attendance data for longer than a week to Excel spreadsheets.
Updating Attendance for a Week
If you want to update the Attendance for students for an entire week for both Homeroom and Class Attendance, you can do so via the Homeroom tab of the Attendance Manager. There, select the appropriate Grade level and set the date Range to Weekly. Then, set the first day of the week to be the date so that all weekdays are captured.
Next, click the name of any Advisor to expand the list of students assigned to the Advisor and reveal the Edit button.
Expand a student's Classes list by clicking the Student name. This will then allow you to mark Attendance for all Classes and Homeroom on any day of the week for that student using the Mark all dropdown menu for the student.
The Mark all students dropdown menu will mark Homeroom attendance for all students on that day, but will not update Class Attendance.
Return to the previous screen with the white left arrow in the top left corner.
Recording End of Term Attendance
To record or change attendance for students by academic term, select the Reporting tab. Click on the Edit icon to add or change attendance numbers for the term.
Keep in mind that if you adjust the numbers in one category, the numbers in other categories must also be adjusted to keep total number of attendance days consistent. Click Save Changes to apply the adjusted category values.
How to Find Which Days a Student was Absent
To find out which days a student was absent, navigate to Attendance Manager > Percentage > Export to Excel.
The excel includes a Daily tab, which will allow you to find the days a student was Present/Absent from their Homeroom accordingly.