Schools using both ManageBac and OpenApply with the Faria SyncHub integration can now give teachers access to important student context directly within ManageBac.

The OpenApply Mini Profile brings together useful application information, including tags, application history, and selected custom fields, while allowing administrators to carefully control which information is shared with teaching staff.

Overview

The OpenApply Mini Profile allows ManageBac teachers and advisors to view a student's selected OpenApply information directly from the student's ManageBac profile. Teachers can access important background context without opening OpenApply or using a separate login.

The information displayed is fully controlled by school administrators. Teachers only see the tags, application history statuses, and custom fields that have been enabled in the SyncHub Data Exchange configuration.

This feature is especially useful for form tutors, advisors, and teachers who need quick access to information such as medical alerts, learning support needs, consent records, or family information when supporting students.

What's New

The OpenApply Mini Profile introduces a more connected experience between ManageBac and OpenApply, allowing schools to surface relevant student information in the right context.

• Embedded OpenApply information: Teachers can view selected OpenApply data directly within ManageBac student profiles.
• Configurable visibility: Administrators decide which tags, application history statuses, and custom fields are available.
• Student Profile Mini Profile: A section appears in the sidebar of synced student profiles.
• Attendance Mini Profile: Administrators can configure a separate, independent field set for the compact attendance view.
• Improved field configuration: Administrators can search custom fields and choose clearer display names.
• Custom display names: Field labels can be displayed using the original OpenApply label, field name, or a custom name.

Step-by-Step Navigation

Prerequisite: Faria SyncHub must already be enabled for your school. You can check this via Settings > Integrations > Sync.

Configure OpenApply Mini Profile fields

1. Go to Settings > SyncHub > Data Exchange > Student Profile.
2. Select the category you want to configure: Tags, Application History, or General (Custom Fields).
3. Select the fields you want teachers to see.
4. Save your configuration.

For General, once you have selected the fields, you can also change the Display, for example, keep the same as the OpenApply Label name, Default Field name or rename in ManageBac.

Configure Attendance Mini Profile fields 

1. Go to Settings > SyncHub > Data Exchange > Attendance.
2. Same as the Student Profile, select the fields you want displayed during attendance taking. This selection is independent from the Student Profile configuration.
3. Set display names for Attendance fields if you want shorter labels for teachers.
4. Click Save Changes to save both configurations.

Preview OpenApply Mini Profile for Student Profile and Attendance Roster 

Settings > Data Exchange > Faria SyncHub > Review

You can navigate to Review, select the Year Group, Student Name and whether you would like to review Student Profile or Attendance Roster to see what and how the data from OpenApply will show.

Select and rename custom fields

Settings > Data Exchange > Faria SyncHub > Student Profile/ Attendance > General

1. Click Select Custom Fields to open the searchable field picker.
2. Review available fields, including their name, group, label, and associated forms.
3. Select the fields you want to display and click Confirm Selection.

1. Choose how each field label should appear using the Display As option:
   • Label: Displays the OpenApply label for the field
   • Name: Displays the OpenApply short name for the field
   • Other: Allows you to enter a custom display label in ManageBac
2. Save your changes.

Tips & Best Practices

• Configure only the information teachers need for their role to keep the Mini Profile focused and useful.
• Consider using the Attendance Mini Profile for a smaller set of high-priority information, such as medical alerts, that teachers may need during attendance taking.
• Use custom display names to make field labels easier for teachers to understand in ManageBac.
• Use the Review feature to confirm how information appears before making it available to teachers.
• Review configured fields regularly to ensure displayed information remains relevant and aligned with school policies.
• Remember that Student Profile and Attendance configurations are independent. A field can appear in one, both, or neither view.

Warnings & Important Notes

• Teachers only see information that administrators have configured. The Mini Profile does not expose all OpenApply data.
• The Mini Profile only appears for students with a matching synced OpenApply record.
• Standard synced information such as names, grades, and enrolment status continues to rely on the regular overnight SyncHub sync.
• The Mini Profile does not provide a link to open the student's full OpenApply record. Teachers view embedded information only.
• Student Profile and Attendance Mini Profile settings are configured separately. Updating one does not automatically update the other.
• Field renaming only changes how information appears in ManageBac. It does not change the original OpenApply field label.
• Yes/No fields are displayed as read-only checkboxes and cannot be edited from ManageBac.
• Document links open files directly in a new browser tab. There is no built-in document viewer.
• Formatting from OpenApply is intentionally removed. Bold, italics, and other markup are displayed as plain text.

Related Articles

• OpenApply & ManageBac+ Sync Ongoing Management
• OpenApply & ManageBac+ Sync Configuration Requirements
• ManageBac+ Integration with OpenApply for Admissions, Enrolment & Faria Unified Family Experience

Frequently Asked Questions

Who can access the OpenApply Mini Profile?

Teachers and advisors at schools using both ManageBac and OpenApply with the SyncHub integration enabled can access the Mini Profile for synced students. The information available depends on the fields configured by school administrators.

Why can't I see the Mini Profile section for a student?

The Mini Profile only appears for students with a matching synced OpenApply record. If the student is not synced to OpenApply, the Mini Profile section will not appear in ManageBac.

Can teachers see all information stored in OpenApply?

No. Teachers only see the information administrators have selected in the SyncHub Data Exchange configuration. Schools control which tags, application history statuses, and custom fields are displayed.

Does the Mini Profile open OpenApply?

No. The Mini Profile displays selected OpenApply information directly within ManageBac. There is no link or button that opens the student's full OpenApply profile.

Are Student Profile and Attendance Mini Profile fields the same?

No. These two views are configured independently. Administrators can select different fields for the Student Profile sidebar and the Attendance registry view.

Can administrators rename fields displayed to teachers?

Yes. Administrators can choose the original OpenApply label, the field name, or create a custom display label. These changes only affect how the field appears in ManageBac and do not change the field in OpenApply.

Can teachers edit Yes/No fields or documents from ManageBac?

No. Yes/No fields appear as read-only checkboxes, and document fields are provided as links for viewing or downloading. The underlying OpenApply information cannot be edited from ManageBac.

Why does a Mini Profile show "No data to display"?

This appears when no fields have been configured for that Mini Profile surface. Administrators can select fields for the Student Profile or Attendance view to populate the section.

Are OpenApply formatting options preserved in ManageBac?

No. Formatting such as bold text, italics, and other markup is removed so that teachers see consistent plain-text information.

In Summary

• The OpenApply Mini Profile brings selected OpenApply student information directly into ManageBac.
• Administrators control exactly which fields teachers can view, including tags, application history, and custom fields.
• Phase 2 improvements provide separate Student Profile and Attendance configurations, clearer field selection, and improved data presentation.

With the OpenApply Mini Profile, ManageBac helps schools provide teachers with relevant student context while maintaining control over shared information.