The ManageBac+ AI Writing Assistant helps users draft and improve text directly within supported Rich Text Editors across the platform. Once enabled, it can be used to generate new content or revise existing content based on written instructions.

This guide explains how to enable the feature at school level, manage permissions for Teacher and Advisor users, and use the Writing Assistant in practice. It also includes important usage notes and frequently asked questions.

Overview

The Writing Assistant is available within Rich Text Editors in ManageBac+ once the feature has been enabled for the school. Administrators can control access centrally and decide whether Teacher and Advisor users should also be able to use it.

Users can work with the feature in two main ways. They can generate entirely new content from a prompt, or they can highlight existing text and request revisions, simplifications, corrections, or translations.

Key Concepts / What’s New

School-level enablement
The Writing Assistant must first be enabled by a ManageBac+ Administrator before it becomes available for use.

Permission-based access
By default, the feature is enabled only for Admin users. Teacher and Advisor access can be granted through default permissions or individual permissions.

Two main usage methods
Users can either create new content from scratch or modify existing content by selecting text and providing instructions.

Prompt shortcuts
After content is generated, users can apply prompt shortcuts such as More accessible, Fewer words, More verbose, Check grammar and spelling, and translation shortcuts for supported languages.

Supported access points
The Writing Assistant is currently available on web and mobile browsers. It is not yet available in the ManageBac+ mobile apps for iOS or Android.

Step-by-Step Navigation

Enable the Writing Assistant for the school

Navigation path: Settings > School Settings > ManageBac AI > AI Suite

1. Go to Settings > School Settings > ManageBac AI > AI Suite.
2. Locate the Writing Assistant option.
3. Enable Writing Assistant for the school.

Enable default access for Teacher and Advisor users

Navigation path: Settings > Security & Permissions > Teachers & Advisors > Default Permissions

1. Go to Settings > Security & Permissions > Teachers & Advisors > Default Permissions.
2. Locate the Writing Assistant permission.
3. Enable the permission if Teacher and Advisor users should be able to access the feature by default.

Enable or disable access for individual Teacher and Advisor users

Navigation path: Settings > Security & Permissions > Teachers & Advisors > Individual Permissions

1. Go to Settings > Security & Permissions > Teachers & Advisors > Individual Permissions.
2. Select the relevant teacher or advisor.
3. Locate Writing Assistant within the available permissions.
4. Enable or disable the permission as needed for that individual user.

Create new content with Ask AI

Navigation path: Any Rich Text Editor > Ask AI

1. Open any supported Rich Text Editor in ManageBac+.
2. Click Ask AI.
3. Enter instructions in Tell AI to generate….
4. Review the generated content.
5. Select Keep to insert the text into the editor, or Discard to remove it.

Example prompt:

Write a short task description about Cyrano de Bergerac for Grade 10 students. Explain what they will read, what they need to analyse, and what they will submit. Keep it clear, engaging, and age-appropriate.

Once a response has been generated, you can refine the text using prompt shortcuts before deciding whether to keep or discard the result.

Modify existing content with Ask AI

Navigation path: Any Rich Text Editor > highlight text > Ask AI

1. Open any supported Rich Text Editor in ManageBac+.
2. Highlight the text you would like to revise.
3. Click Ask AI.
4. Enter instructions to revise, refine, simplify, correct, or translate the selected text.
5. Review the result and choose whether to keep the revised text.

Tips & Best Practices

• Use clear and specific prompts to improve the quality of generated responses.
• State the audience, task type, and expected outcome in your prompt where possible.
• Review AI-generated content carefully before keeping it in the editor.
• Use prompt shortcuts to make text more accessible, shorter, more detailed, grammatically accurate, or translated into another supported language.
• When modifying existing content, highlight only the portion of text you want the Writing Assistant to work with.

Warnings & Important Notes

• By default, Writing Assistant access is available only to Admin users until additional permissions are enabled.
• The Writing Assistant can currently be used on web and mobile browsers. It is not yet available in the ManageBac+ mobile apps for iOS or Android.
• The Writing Assistant does not pull contextual information from ManageBac+ pages. Only the text explicitly entered by the user is sent to the AI model.
• ManageBac+ does not use personal information from students or teachers to train AI models or share this information externally.
• For further guidance and examples, see ManageBac+ AI: Tips and techniques.

Frequently Asked Questions

Is the feature available on mobile?

The Writing Assistant can currently be used on web and mobile browsers. It is not yet available in the ManageBac+ mobile apps for iOS or Android.

How is school data protected?

ManageBac+ does not use personal information from students or teachers to train AI models or share this information externally. For further details, see ManageBac+ AI: Technical Information.

How does ManageBac+ ensure responsible use of AI?

Faria has implemented strict guidelines to support the ethical and responsible use of AI. For more information, see the AI Acceptable Usage Policy.

What information is passed to the LLM model?

The Writing Assistant does not pull contextual information from ManageBac+ pages. Only the text explicitly entered by the user is sent to the AI model.

Can teachers and advisors access the feature automatically?

Not by default. Writing Assistant access is initially enabled only for Admin users. If your school would like Teacher and Advisor users to access it, an administrator must enable the relevant default or individual permissions.

Can generated content be edited before it is inserted?

Yes. After content is generated, users can refine the result using prompt shortcuts and then choose Keep to insert it into the editor or Discard to remove it.

In Summary

• Administrators must first enable the Writing Assistant for the school.
• Teacher and Advisor access can be managed through default or individual permissions.
• Users can generate new text or refine existing content directly within supported Rich Text Editors.

The ManageBac+ Writing Assistant provides a flexible way to draft and improve content while keeping access and usage under school control.