To set up ManageBac+ for the IB Middle Years Programme (MYP), work through school settings, people and year groups, classes, the MYP core (Community Engagement, Personal Project and Community Project), curriculum, then assessment and reporting. Each stage links to a detailed guide.
For administrators, usually the MYP Coordinator or the school's ManageBac+ administrator. Work through the stages in order the first time, then use them as a checklist each year.
You need an administrator account. Most settings are under Settings in the left menu, and MYP core work happens in each MYP Year Group.
The set-up journey at a glance
| Stage | What you set up |
|---|---|
| 1. School settings | School details, key academic functions, grade levels and academic terms |
| 2. People and year groups | Students, parents and teachers, year groups and advisors |
| 3. Classes | MYP subjects, classes and phases |
| 4. MYP core | Community Engagement, Personal Project and Community Project |
| 5. Curriculum and teaching | MYP unit planners, interdisciplinary units, whole-school curriculum and attendance |
| 6. Assessment and reporting | Assessment settings, criteria, gradebooks, ATL and report cards |
| 7. Next steps | Permissions, sign-in, the mobile app and the new academic year |
Stage 1. School settings
Go to Settings > School Settings > Name, Address & Logo to set your school name, languages and logo.
In Settings > School Settings > Key Academic Functions, tick IB Middle Years and choose your key academic functions.
In Settings > School Settings > Grades & Levels, choose the grade or year format.
In Settings > Academic Terms, select the Middle Years tab and check the terms for each academic year.
More in Configuring School General Settings (Languages, Academics, Year Levels, Terms).
Stage 2. People and year groups
Add students, parents and teachers, one at a time or by import. See Adding Students, Parents & Teachers to ManageBac+.
Create a year group for each MYP cohort and add students. See Creating & Managing Year Groups & Students Grade Levels.
Assign homeroom, Community Engagement and project advisors. See Assigning Students to Advisors.
Stage 3. Classes
Check the subject groups and subjects in Settings > IB Middle Years > Subjects.
Create classes for each subject. Language acquisition classes can be set up with more than one phase, so units, resources and tasks can be differentiated. See Adding New Classes.
Add students and teachers to each class. See Assigning Students & Teachers to Classes.
Stage 4. MYP core
Each MYP year group has tabs for Community Engagement and for the Personal Project and Community Project, where coordinators and advisors follow every student.
Year groups set up before the change, like the one in the screenshots, may still show SA or Service as Action. See Service as Action and Service Learning are now Community Engagement, including how to ask us about moving existing year groups.
- Community Engagement: set up the worksheet, learning outcomes and approvals, then assign advisors. See Configuring Community Engagement (MYP) worksheets and settings and Assigning Community Engagement (MYP) advisors.
- Personal Project and Community Project: turn on and configure the worksheets, then assign supervisors. Students add goals, a process journal and their report, and supervisors assess with the built-in criteria. See Configuring & Enabling Personal Project (PP) & Community Project (CP) Worksheets and Assigning Personal Project (PP) & Community Project (CP) Advisors.
- Deadlines: add year group deadlines so students see them in their calendar. See Creating Year Group & IB Deadlines.
Stage 5. Curriculum and teaching
- Unit planners: MYP classes use unit planners with key and related concepts, global contexts, ATL skills and subject objectives built in. Admins can adjust the template in Settings > IB Middle Years > Curriculum. See Creating IB MYP Unit Plans and Customising Unit Planner Templates.
- Interdisciplinary units: plan and assess IDUs across subjects. See MYP Interdisciplinary Unit Plans & Assessment.
- Whole-school Curriculum: go to Insights > Curriculum to see units, concepts and skills across subjects and years.
- Attendance: set up attendance before teachers take registers. See Attendance QuickStart guide.
Stage 6. Assessment and reporting
- Assessment settings: check task types, final grades, categories, assessment models and criteria in Settings > IB Middle Years > Assessment. MYP task assessment options are chosen when teachers create each task.
- Gradebook: teachers assess tasks against the MYP criteria, then submit term grades, comments and ATL skills on the Term Grades tab of the class Gradebook. See Submitting End of Term Grades, Comments & ATL Assessment via the Gradebook.
- Turnitin: see ManageBac+ integration with Turnitin.
- Report cards: set up templates in Insights > Reporting > Templates. See IB MYP Reports: Editing Report Card Templates & Publishing.
Stage 7. Next steps
- Permissions: check what teachers and advisors can do. See Managing User Permissions & Security.
- Sign-in: see Enabling Login with Google (Single Sign-on).
- Mobile: see ManageBac+ iOS & Android app mobile QuickStart Guide.
- Each new year: see Transitioning to the Next Academic Year and Recommended Steps After Transitioning Your Account.
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