Open the class and select Edit Class Settings (the gear icon next to Quick Add on the Overview) to change the class name, levels, phases and membership locks. Grade scales are in Gradebook > Term Grades, task categories in Gradebook > Tasks, and the class timetable in Attendance > Attendance Settings.
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Configuring class settings (levels, phases, categories and permissions)
For teachers and admins: where to find each class setting and how to change it.
| I want to | Go to |
|---|---|
| Change the class name, description or bulletin | Edit class settings |
| Change subject, grade level or academic terms | Subject, grade level and academic terms |
| Set the grade scale | Set your class grade scale |
| Add or edit task categories and weightings | Task categories and weightings |
| Set class days and periods | Class timetable and attendance |
| Set MYP Language Acquisition phases | MYP Language Acquisition phases |
| Set DP HL and SL levels | DP class, unit, task and student levels |
| Stop users joining or leaving a class | Locking classes |
Edit class settings
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Open the class Overview and select the gear icon (Edit Class Settings) next to Quick Add.
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Change any of these settings, then select Save Changes.
- Language level: for language and literature classes.
- Applicable levels: HL, SL or both.
- Class Name: fill this in to use a custom name instead of the subject name.
- Section: shown with the class name.
- Class ID: a unique ID you can give each class.
- Description: shown in the class overview.
- Announcement Bulletin: alert students to key deadlines and post messages.
- Lock Memberships: control membership for students and teachers. See Locking classes.
You can also archive the class on this page. We strongly recommend archiving rather than deleting. Deleting a class permanently deletes all its tasks, including student submissions, files and messages.
Subject, grade level and academic terms
Classes are linked to academic terms so schools can keep several years of records and create historical report cards. IB DP classes can run for up to 2 academic years. Classes in all other programmes can run for up to 1 academic year.
- You can only link a class to academic terms when you create it. To change the Academic Terms later, submit a request and our team will change them for you.
- Curriculum data is tied to the class Subject & Grade Level, so you cannot edit these either. To change them, submit a request.
Set your class grade scale
Go to Gradebook > Term Grades.
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Open the Details panel on the right and select Edit under Term Grade Scale. The scale applies to the class Gradebook, both when grading tasks and when submitting term grades.
To use your school's default scale, select Set to School's Default.
Task categories and weightings
Category weightings are used in the final grade calculation when you enter term grades.
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Go to Gradebook > Tasks and select Edit next to Task Category Averages in the Details panel.
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Make your changes:
- To add a category, select Add New Category, type a name and choose a label colour.
- To edit a category, type the new name and select the colour palette to choose a new colour.
- To delete a category, tick the box in its delete column.
Select Save Changes.
Class timetable and attendance
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Go to Attendance > Attendance Settings.
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Choose the days of the week the class is taught and the class period for each day.
The Attendance tab then shows days that follow the rotation days you set.
MYP Language Acquisition phases
Set class phases
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In the class Overview, select Edit Class Settings.
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Choose the phases offered in the class, then select Save Changes.
Set student phases
If the class covers several phases (for example Phases 1 to 6), set each student's phase.
Go to Members > Students in the class.
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Select the most suitable phase for each student.
Do this before assessment and term reporting. Criterion descriptors differ by phase, so they change if a student moves from Phase 1 to Phase 3, for example.
Why are old classes showing the old criteria?
Classes created before August 1 keep the old assessment criteria and objectives. We cannot change historical assessment data for the academic year, so grades entered for a final term in June stay based on the old subject guide.
The curriculum changes were applied on July 31, but the subject guides were meant to take effect from September for May-session schools and January for November-session schools.
What about my old unit plans and tasks?
Your old unit plans moved forward into your new classes automatically, but as a group you must select new Objectives and Criteria.
To bring tasks into your new class, select Add Resources on the Tasks tab. Then edit each imported task to update its criteria.
Task-specific rubrics made for old tasks under the previous subject guides cannot be reused, because the new criteria are different.
DP class, unit, task and student levels
Unit plans are shared between classes with the same subject and grade level. For example, a DP1 Language and Literature unit is shared with all DP1 Language and Literature classes. Tasks linked to the unit appear in the unit planner, but tasks belong to one class and are not added to other classes automatically. Unit plans can be HL, SL or both, depending on the levels enabled in the class settings.
Class level
Go to Class Overview > Edit Class Settings, tick HL and/or SL under Select Applicable Levels, then select Save Changes.
Unit level
If the class is both HL and SL, you can set the unit plan to HL, SL or both. On the unit Planner tab, select Edit Section in the Summary and choose SL, HL or both under Levels.
If the class is HL only or SL only, the unit uses the class level.
Task level
If the class is both HL and SL, tasks can be HL, SL or both. Select Edit Task or Add Task and choose HL, SL or both under Levels.
Student level
If the class is both HL and SL, go to Members > Students and select the level for each student.
Locking classes
You can lock class memberships for students, teachers, both (Full) or neither. Consider locking classes if you have bulk assigned users and do not want them to change. Leave classes unlocked if you want users to find their own classes.
When a class is locked:
- Users in the class cannot leave it.
- Users not in the class cannot join it.
Lock one class
In the class, go to Edit Class Settings > Lock Memberships and select Save Changes.
Lock classes in bulk
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Go to Classes > Browse All Classes and select Lock Classes under Advanced Class Options in the Details panel.
Choose how to lock memberships: Full (teachers and students), Teachers only or Students only.
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Select classes one by one or with Select All. To unlock in bulk, select no classes.
Select Save Changes at the bottom of the page.
If a class is locked for teachers (Teachers only or Full), its teachers cannot open its Edit Class Settings page.
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