ManageBac+ transcripts allow schools to compile report card data into a single transcript view for students. You can control which transcript records are included, adjust display settings, and generate transcripts either in bulk or individually.

This guide also explains how to export GPA data, include custom rubrics from Multi-Curricula Report templates, and add school remarks to generated transcripts.

Overview

Transcripts in ManageBac+ are generated based on the report cards selected in the transcript record filter. Only the report cards selected there will be included in the generated transcript.

You can also customise transcript layout and settings, export GPA data, add school remarks, and include custom rubrics when using Multi-Curricula Report templates.

Key Concepts / What’s New

Before generating transcripts, it is important to understand how transcript records and settings work in ManageBac+.

• Transcript content is based on the selected transcript records.
• Transcript settings control layout, title, optional fields, GPA values, and display options.
• Custom Rubric support only works for report cards generated with Multi-Curricula Report templates.
• The Free Text setting enables a School Remarks text box for transcript editing.
• GPA values can be exported to Excel and configured in transcript settings.

Step-by-Step Navigation

Select Transcript Records

Insights > Reporting > Transcripts

1. Navigate to Insights > Reporting > Transcripts.
2. Select the programme from the dropdown menu.
3. Select the grade and academic term you want to include on the transcript.
4. Use Filter > Select Transcript Records to choose which report cards should appear on the transcript.
5. Repeat for each academic term as needed.

Note: Report cards must already be generated for the academic term before they can appear as transcript records.

Customise Transcript Settings and Template

Transcripts > 3 dots button > Edit Settings

1. From the Transcripts page, click the 3 dots button.
2. Select Edit Settings.
3. Configure your transcript title, years order, optional fields, and compact transcript layout.
4. Adjust logo width, grade descriptor style, and rename academic programme titles if needed.
5. Under the GPA section, configure GPA values and additional transcript options.

Generate Transcripts

Transcripts > Bulk Generate Transcripts

1. After selecting transcript records for each academic term, click Bulk Generate Transcripts to generate transcripts for all applicable students.
2. To view or generate transcripts for an individual student, select the student from the roster or search for their name.
3. To edit transcript data for a specific student, open the student transcript and click the Edit icon.
4. Within the edit screen, you can add, delete, or edit existing grades.

Please note that the grades shown on the transcript are final grades from report cards. Rubric grades are not displayed on transcripts unless included through the custom rubric process described below.

Export Student GPA

Transcripts > 3 dots button > Export GPA

1. Navigate to Insights > Reporting > Transcripts.
2. Click the 3 dots button.
3. Select Export GPA.
4. Download the Excel file containing student information, class information, and term and cumulative GPA values.

The GPA is calculated as the sum of all GPA values per class divided by the total number of credits earned.

Include Custom Rubric on Transcript

Settings > Select Programme > Assessments > Assessment Models > Term > Add a new Rubric

1. Configure the rubric via Settings > Select Programme > Assessments > Assessment Models > Term Grades.
2. Edit an existing rubric or add a new rubric.
3. Enable Add rubric to Transcripts and save changes.
4. Navigate to Insights > Reporting > Templates and select the appropriate programme and Multi-Curricula Report template.
5. Add the rubric to the assessment component of the template.
6. Generate report cards using the Multi-Curricula Report template from Reporting > Generate Reports.
7. Return to Transcripts > 3 dots button > Edit Settings and enable Custom Rubric under the General tab.
8. Select the transcript records for the report cards generated with Multi-Curricula Report templates and generate transcripts individually or in bulk.

Please note: This feature is only available for report cards generated using Multi-Curricula Report templates. It does not work for report cards generated using PDF report templates.

Include School Remarks on Transcript

Transcripts > Edit Settings > select the Free Text checkbox and Save Changes

1. Open Transcripts > 3 dots button > Edit Settings.
2. Select the Free Text checkbox and save changes.
3. Navigate to Transcripts > Filter > Select Transcript Records and choose the student.
4. Click the Edit icon.
5. Enter text in the School Remarks text box and save changes.
6. Generate the transcript to display the remark under the School Remarks section.

Tips & Best Practices

• Generate report cards before attempting to select transcript records for a term.
• Review transcript settings before bulk generation to confirm layout, GPA values, and optional fields.
• Use individual student transcript editing when small adjustments are needed before generation.
• When using custom rubrics, confirm that the report cards were generated with a Multi-Curricula Report template.
• Use Free Text only when you want staff to manually add school remarks to transcripts.

Warnings & Important Notes

• Only the report cards selected in Select Transcript Records will be included in generated transcripts.
• Transcript records only appear for academic terms where report cards have already been generated.
• Custom Rubric support does not work with PDF report templates.
• The grades displayed on transcripts are final report card grades.
• The Free Text option applies to subsequently generated transcripts.

Frequently Asked Questions

Why are no transcript records appearing for a term?

Transcript records only become available after report cards have been generated for that academic term.

Can I include custom rubrics on all transcripts?

No. Custom rubrics can only be included for transcripts based on report cards generated using Multi-Curricula Report templates.

Can I edit a transcript before it is generated?

Yes. You can open an individual student transcript and use the edit icon to add, delete, or adjust transcript data.

Where do school remarks appear?

After enabling Free Text and adding content in the transcript edit view, the text appears under the School Remarks section in the generated transcript.

How is GPA calculated in the export?

The GPA is calculated as the sum of all GPA values per class divided by the total number of credits earned.

In Summary

• Select transcript records first to control which report cards appear on transcripts.
• Use transcript settings to configure layout, GPA values, custom rubrics, and school remarks.
• Generate transcripts individually or in bulk, and export GPA data when needed.