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Middle Years Implementation Guide


This guide provides an overview of ManageBac account setup and maintenance for the Middle Years Programme (SA, Projects and Unit Planning). Complete the eleven steps to have your account set up:

1. Configure your basic account settings

2. Configure Academic Terms

3. Configure Access & Security Permissions

4. Configure Subjects

5. Configure Task Categories

6. Import Teachers

7. Import Students & Create Year Groups

8. Configure Group Settings

9. Assign Students to Advisors

10. Create Classes

11. Assign Students to Classes

12. Review Video Tutorials

1. Basic Account Settings

Navigate to Settings > School Settings to configure your School Name, Default UI language, Time Zone and Logo which appears on the login page.

Click Customise Login Page to customise your school's login page. Click here for further guidance on customising the login page.

Next, click Grades & Programmes to customise the labels of your MYP 1-5 year levels, as these may be called something different at your school (e.g. Grade 6-10).

Under Settings > School Settings > Academics, tick the box next to Classes under Enable Key Academic Functions. This will provide you to set up and manage classes and assignments on your account.

Tick Annotations to grant your teachers access to the Vantage Reader annotation feature on Task submissions.

2. Configure Academic Terms

Via Settings > Academic Terms, configure each term Name, Start and End date. You can also click Add New Term or Remove to add or remove terms. Click Add Term set when complete.

3. Configure Access & Security Permissions

Configure what teachers, students & parents can and cannot do on their accounts via Settings > Access Permissions & Security.

Via the General tab, the following can be configured:

  1. Remember me for 30 days (allowing users to remain logged in to their ManageBac accounts)
  2. Weak passwords for students and/or parents
  3. Student permissions
  4. Parent permissions

Teacher Permissions

Teacher permissions can be customised via the Teachers & Advisors tab. Here, you can set default permissions for all teachers or individual teacher permissions.

Default Permissions: We recommend making default permissions as more restrictive so that account set up permissions are only given to a few teachers/admins. The above screenshot outlines the recommended default permissions levels.

Customise individual teachers' access permissions via the Individual Permissions tab.

Attendance Manager: Provides access to edit all attendance data across the entire account.

Import Users: Provides access to import new users (students, teachers, parents).

Class Management:

'Full access' provides access to set up classes in bulk, across all programmes.
'Read-only' provides access to create individual classes, across all programmes.
'None' restricts access from creating any classes.


'Full access' provides access to edit grades across the entire account and generate report cards.
'Read-only' provides access to view (but not edit) student grades across the entire account.
'None' restricts access to the Reports tabs so the teacher can only edit & view grades of the classes they are teaching.

Student Directory:

'Full Access' provides access to create, edit, archive and delete all users across the entire account.
'Read-only' provides access to all profiles and read-only access to the student list in School Directory.
'None' restricts access to view user profiles in the School Directory.

Academics: Provides access to academic programme settings, via Settings > Academics.

4. Configure Subjects

To confirm the Middle Years Subjects your school is authorised to offer, navigate to Settings > Middle Years Programme > Subjects.

Via Subjects, select the Middle Years subjects offered at your school. After selecting subjects, make sure to click Save Changes at the bottom of the page. Note: You will only be able to create classes in those subjects which are enabled on your account.

We recommend enabling more than one subject per subject group (e.g. both Mathematics and Standard Mathematics) if your school offers more than one type of course per grade level.

5. Configure Task Categories

To set your default Task Categories for all Middle Years classes, navigate to Settings > Middle Years Programme > Task Categories.

Select a subject from the subject dropdown. Here you can configure default task categories for your teachers, for both Summative and Formative Tasks. You can edit existing categories names, Remove categories, or add new categories via Add New Category.

Set a label colour for each category, either using a colour code or by picking from the colour wheel. Click Save Changes. New Classes created will then be set with these default categories.

6. Import Teachers

Navigate to Settings > Import > Teachers, and follow the steps.

Step 1: Click Download our CSV template

Step 2: Complete the required fields:

First Name

Last Name


Step 3: Click Choose File to upload your CSV file, then click Upload Now.

7. Import Students & Create Year Groups

Students can be added in bulk using the CSV template via Settings > Import Students. The required fields are those highlighted in Red, which include:

Students can also be added individually via Settings > School Directory > Add User. Before adding students, please create a new IB Group via IB Manager > New Year Group.  

We strongly advise you to include Student ID in your import file, especially if you plan on integrating ManageBac with other platforms.

We recommend sending welcome e-mails to students only after your system is configured and teachers are trained. Welcome Emails can be sent in bulk via Settings > School Directory > Re-send welcome emails.

Click here for a tutorial on bulk importing users. If you need further assistance, you can email us 24 hours a day, 7 days a week at

8. Configure Group Settings

After students are added, each Year Group's settings can be configured via Year Groups > Select Year Group > Overview > Edit Group Settings.

Here you can enable/disable the Community Project, as well as write custom reflection questions for Service Action (SA), and choose if you will be tracking activity hours for SA. You can further customize your Learning Outcomes and Descriptors, click Save Changes.

9. Assign Students to Advisors

After Teachers and Students are added, Students can be assigned to Advisors via Year Groups > select year group > Members > SA Advisors (or PP Supervisors, CP Supervisors, Homeroom Advisors).

Click the 'clipboard' icon to assign all students to the advisor on the top row, Save Changes. Students can also be assigned via Bulk Assign Students. Click here for a tutorial on assigning students to advisors.

10. Create Classes

Under the Menu > Classes > See all classes, click Import Classes - this will allow you to add multiple classes at once. Alternatively, click Add New Class to add a single class.

To import classes, select the IB Middle Years tab, and follow the steps outlined below.

Step 1: Click Download our CSV template

Step 2: Complete the required fields:

Class ID




Teacher Email

Step 3: Save the file as a CSV.

Step 4: Ensure to select your correct Academic Year to link the classes to.

Step 4: Click Choose File to upload your file, then click Next.

Hint: Download the Supported Subjects document, to cross-reference the subjects you have enabled on your account.

11: Assign Students to Classes

Via Classes > See all classes, add your students to classes by clicking Bulk Assign Students.

Click Download our CSV template and add either the student ID or e-mail, alongside the class ID. Save your spreadsheet as a CSV file, and click Bulk assign.

Note: Bulk assign and remove will remove any students included in your file from classes they are currently enrolled in, and assign them to classes as per your file.

12. Review Video Tutorials

We recommend asking teachers to review our introductory video tutorials for an overview ManageBac for the Middle Years Programme.

Video Tutorials

Contact Us

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