Help Tutorials, Quickstart Guides and Resources to help you make the most of ManageBac.
This guide provides an overview of ManageBac account setup and maintenance for the Middle Years Programme (SA, Projects and Unit Planning). Complete the eleven steps to have your account set up:
10. Create Classes
Navigate to Settings > School Settings to configure your School Name, Default UI language, Time Zone and Logo which appears on the login page.
Click Customise Login Page to customise your school's login page. Click here for further guidance on customising the login page.
Next, click Grades & Programmes to customise the labels of your MYP 1-5 year levels, as these may be called something different at your school (e.g. Grade 6-10).
Under Settings > School Settings > Academics, tick the box next to Classes under Enable Key Academic Functions. This will provide you to set up and manage classes and assignments on your account.
Tick Annotations to grant your teachers access to the Vantage Reader annotation feature on Task submissions.
Via Settings > Academic Terms, configure each term Name, Start and End date. You can also click Add New Term or Remove to add or remove terms. Click Add Term set when complete.
Configure what teachers, students & parents can and cannot do on their accounts via Settings > Access Permissions & Security.
Via the General tab, the following can be configured:
Teacher permissions can be customised via the Teachers & Advisors tab. Here, you can set default permissions for all teachers or individual teacher permissions.
Default Permissions: We recommend making default permissions as more restrictive so that account set up permissions are only given to a few teachers/admins. The above screenshot outlines the recommended default permissions levels.
Customise individual teachers' access permissions via the Individual Permissions tab.
Attendance Manager: Provides access to edit all attendance data across the entire account.
Import Users: Provides access to import new users (students, teachers, parents).
'Full access' provides access to set up classes in bulk, across all programmes.
'Read-only' provides access to create individual classes, across all programmes.
'None' restricts access from creating any classes.
'Full access' provides access to edit grades across the entire account and generate report cards.
'Read-only' provides access to view (but not edit) student grades across the entire account.
'None' restricts access to the Reports tabs so the teacher can only edit & view grades of the classes they are teaching.
'Full Access' provides access to create, edit, archive and delete all users across the entire account.
'Read-only' provides access to all profiles and read-only access to the student list in School Directory.
'None' restricts access to view user profiles in the School Directory.
Academics: Provides access to academic programme settings, via Settings > Academics.
To confirm the Middle Years Subjects your school is authorised to offer, navigate to Settings > Middle Years Programme > Subjects.
Via Subjects, select the Middle Years subjects offered at your school. After selecting subjects, make sure to click Save Changes at the bottom of the page. Note: You will only be able to create classes in those subjects which are enabled on your account.
We recommend enabling more than one subject per subject group (e.g. both Mathematics and Standard Mathematics) if your school offers more than one type of course per grade level.
To set your default Task Categories for all Middle Years classes, navigate to Settings > Middle Years Programme > Task Categories.
Select a subject from the subject dropdown. Here you can configure default task categories for your teachers, for both Summative and Formative Tasks. You can edit existing categories names, Remove categories, or add new categories via Add New Category.
Set a label colour for each category, either using a colour code or by picking from the colour wheel. Click Save Changes. New Classes created will then be set with these default categories.
Navigate to Settings > Import > Teachers, and follow the steps.
Step 1: Click Download our CSV template
Step 2: Complete the required fields:
√ First Name
√ Last Name
Step 3: Click Choose File to upload your CSV file, then click Upload Now.
Students can be added in bulk using the CSV template via Settings > Import Students. The required fields are those highlighted in Red, which include:
Students can also be added individually via Settings > School Directory > Add User. Before adding students, please create a new IB Group via IB Manager > New Year Group.
We strongly advise you to include Student ID in your import file, especially if you plan on integrating ManageBac with other platforms.
We recommend sending welcome e-mails to students only after your system is configured and teachers are trained. Welcome Emails can be sent in bulk via Settings > School Directory > Re-send welcome emails.
Click here for a tutorial on bulk importing users. If you need further assistance, you can email us 24 hours a day, 7 days a week at firstname.lastname@example.org.
After students are added, each Year Group's settings can be configured via Year Groups > Select Year Group > Overview > Edit Group Settings.
Here you can enable/disable the Community Project, as well as write custom reflection questions for Service Action (SA), and choose if you will be tracking activity hours for SA. You can further customize your Learning Outcomes and Descriptors, click Save Changes.
After Teachers and Students are added, Students can be assigned to Advisors via Year Groups > select year group > Members > SA Advisors (or PP Supervisors, CP Supervisors, Homeroom Advisors).
Click the 'clipboard' icon to assign all students to the advisor on the top row, Save Changes. Students can also be assigned via Bulk Assign Students. Click here for a tutorial on assigning students to advisors.
Under the Menu > Classes > See all classes, click Import Classes - this will allow you to add multiple classes at once. Alternatively, click Add New Class to add a single class.
To import classes, select the IB Middle Years tab, and follow the steps outlined below.
Step 1: Click Download our CSV template
Step 2: Complete the required fields:
√ Class ID
√ Teacher Email
Step 3: Save the file as a CSV.
Step 4: Ensure to select your correct Academic Year to link the classes to.
Step 4: Click Choose File to upload your file, then click Next.
Hint: Download the Supported Subjects document, to cross-reference the subjects you have enabled on your account.
Via Classes > See all classes, add your students to classes by clicking Bulk Assign Students.
Click Download our CSV template and add either the student ID or e-mail, alongside the class ID. Save your spreadsheet as a CSV file, and click Bulk assign.
Note: Bulk assign and remove will remove any students included in your file from classes they are currently enrolled in, and assign them to classes as per your file.
We recommend asking teachers to review our introductory video tutorials for an overview ManageBac for the Middle Years Programme.
We offer phone support coverage 24 hours a day between Monday and Friday, beginning from Monday 9 AM (GMT +8) and ending at Friday 6 PM (GMT -7).
The first step is to open our online support centre and select your programme.
Select your user type.
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You can also check out our Quickstart Guides on the right navigation panel.
Need more urgent assistance? Feel free to call in any time Monday through Friday, 24 hours a day.
Or email us at email@example.com and you'll get a response within 24 hours.
Feel free to also schedule a demo with us here