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Transition Classes - Part 4


Estimated time needed: 60-120 minutes

The last step is to transition your classes for each programme & subject. ManageBac is designed so that all classes have a set duration as they are linked to academic terms and archived once completed. ManageBac supports the following 4 transition types:

Note that you may wish to use certain transition types for some classes but not for others. Please watch our video tutorial & review the steps below to better understand which type is best the classes at your school.

 

A note about units & tasks:

Units will automatically be shared with classes of the same subject & year level, transitioning or archiving classes will not result in a loss of units. We recommend exporting all unit plans to PDF at the end of each year so that you have a carbon copy of what was taught each year. Please see our tutorials on bulk exporting unit planners for Secondary Programmes here and Primary Programmes here

Tasks and Assignments are linked to the original class, meaning that newly created classes will not automatically include tasks. Previously used tasks can be imported into new classes by using the Add Resources tool, as detailed in the following tutorial.

Archive & recreate classes from scratch

This option can be used to bulk archive classes and recreate classes from scratch.

Scenarios where you may wish to bulk archive all classes and start from fresh:

  • If you want to have a clean slate every year.
  • If you don’t want messages, files or student rosters to be the same next year, and you already have a list of new classes you wish to add from another student information system.
  • If you wish to change the subjects or number of classes offered.

Navigate to Classes > See all classes >  Manage Classes.

  1. Select your programme
  2. Filter by year level, subject group, teacher or Class ID
  3. Archive individual classes or select the Archive checkbox at the top to archive all.
  4. Click Save Changes at the bottom of the page to process.
  5. Repeat steps with the next academic programme.

After archiving classes, new classes will need to be created via Classes > Show All Classes > Bulk Create Classes.

Archive and duplicate into next grade.

This option archives existing classes to preserve historical data, and creates a new version of each class one grade level higher. This option is best used for programmes where classes offered are the same in the next grade level, but the class rosters will change.

Example: A two-year IB HL Biology class may choose to duplicate messages, files, and class settings from Year 1 to Year 2, but the class roster will change in the second year. Archiving and duplicating means grades and assignments from Year 1 will be saved in the archived class, while providing the opportunity to add a new class roster in the newly created Year 2 class.

First archive the highest level classes of the programme via Manage Classes > select your programme > filter for the highest year level and archive all. See Manage Classes for further guidance.

Navigate to Classes > See all Classes > Transition Classes:

  1. Select the programme
  2. Select the subject
  3. Select Archive & duplicate into next grade
  4. Confirm the Start and End Academic Terms for the newly created classes. DP classes can span up to two years, while all other classes can only span up to one. 
  5. Add a unique Class ID for each class (this is strongly recommended as it will allow you to later bulk assign students to classes)
  6. Tick the Messages checkboxes if you would like to re-use the messages from the current class in the newly created class.
  7. Tick the Files checkboxes if you would like to re-use the files from the current class in the newly created class.
  8. Tick the Students checkboxes to use the same student roster from the current classes.
  9. If the teacher assigned will be different in the new class, select a new teacher from the Teacher dropdown.

Repeat these steps for each subject via the Subject dropdown.

Archive and duplicate into existing grade

This option archives your existing classes to preserve historical data, and creates a new version of each class at the same grade level. This option is best used for programmes where the classes are the same every year.

Example: If an IB Biology is taught in Grade 11, but not in Grade 12, and the same course is taught every year in Grade 11, archiving and duplicating Grade 11 Biology courses each year will allow you to archive the old class & create a copy keeping the messages, files and class settings the same.

In this option, you do not have to create any brand new classes if you’re happy with your current class structure, since all selected classes will be duplicated into their existing grade levels.

Navigate to Classes > See all Classes > Transition Classes.

  1. Select the programme
  2. Select Archive and duplicate into existing grade
  3. Select the subject
  4. Confirm the Start and End Academic Terms for the newly created classes.
  5. Add a unique Class ID for each class (this is strongly recommended as it will allow you to later bulk assign students to classes)
  6. Tick the Messages checkboxes if you would like to re-use the messages from the current class in the newly created class.
  7. Tick the Files checkboxes if you would like to re-use the files from the current class in the newly created class.

Repeat these steps for each subject via the Subject dropdown.

Transition grade level only

This option is for multi-year programmes, where class rosters remain the same from year to year, which is often the case for Diploma Year 1 classes transitioning into Diploma Year 2.

Example: If IB Biology is a two-year course, and the exact same students will follow from Year 1 to Year 2,  archiving the Year 1 class is not necessary. With Transition grade level only, students can access to last year’s work & grades the class can keep the same messages, files, and students for both years.

In this option, you will need to create new classes in the lowest level, and highest level classes will be archived.

First archive the highest level classes of the programme via Manage Classes > select your programme > filter for the highest year level and archive all. See Manage Classes for further guidance.

Next, navigate back to Transition Classes to transition the lower level classes up a year level.

  1. Select the programme
  2. Select Transition Grade Only
  3. Select the subect
  4. Select the classes you wish to transition up
  5. Confirm the class duration by setting the ending academic term
  6. Add/remove teachers as needed
  7. Click Save Changes

Repeat these steps for each subject where classes must run for more than 1 year.

Transitions History

All previous transitions can be reviewed for completion or failure by clicking Transitions History on the right navigation panel.

Tick the '>' icon to expand & review which classes were apart of the transition action. Any notice of failure will show an error message. You can make the necessary changes and repeat the process to transition again. Select the class name > Overview > Edit Class Settings to revert any changes to an individual class.

Assign Students to Classes

Next, navigate to the last step to assign students to classes.

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