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ManageBac User Types


There are six different types of users on ManageBac: Students, Teachers & Advisors, Group Advisors, Parents, Observers and Admins. Each user has different access permissions and see different things when they log into their ManageBac accounts. Below is an outline of the different user types.

Students: Students are able to access and add to the classes, year groups, and simple groups they are a part of. For classes, they are able to view the summary of unit plans covered in the class, submit work to the assignment/task dropbox, post and view messages and view the class Files and Calendar tabs. DP and MYP students are also able to add to their CAS, EE, ToK, SA, Personal Project and Community Project worksheets. DP, MYP and PYP students can all edit their Portfolios by clicking Profile > Portfolio.

Teachers & Advisors: Teachers are synonymous with Advisors, both terms are used to reflect commonly used terminology from our schools around the world. Teachers are able to access and add to the classes, year groups, and simple groups they are a part of. For year groups, teachers can post messages and files, but only the administrator can add calendar events. For classes, teachers can add unit plans, assignments/tasks, messages, files, and take class attendance (note: ManageBac Attendance is an add-on feature so this may not apply to your school).

Group Advisors: Group Advisors are able to manage simple groups that they are assigned to and nothing else on your ManageBac account. Group Advisors cannot create new groups but they can join existing groups and manage the group calendar, messages, reflections, reviews, and members tabs.  

Parents: Parents are able to view only select information related to their children. Parents are able to access the Calendar events from the year group, classes, and groups that their child is a part of. Parents can view the summary of units being taught in each class as well as view any assignment/task assessments as they are added by the teacher. Parents can see Class messages but they cannot respond or add their own messages. The only message board that parents can add to is the IB Parents Association, which is a simple group that can be enabled/disabled via your Settings > School Settings > Academic Functions.

For PYP parents, they can also post notes for the teacher via their Child's Portfolio.

Observers: The observer role was created to give academic surveyors special access to your school's curriculum planning. Observers have read-only access to all unit plans on your account as well as the Whole School Curriculum.

Admins: Administrators are able to view and edit everything on your account and are typically the ones doing most of the account setup (e.g. configuring academic terms, importing users, bulk creating classes, generating reports).

New users are added via Settings > School Directory > + Add User. For guidance on how to add new users individually, click here.

Configuring User Access Permissions


Navigate to Settings > Access Permissions & Security to configure what your Teachers, Students and Parents can view. Click here for more information on how to give Teachers special access to just the Reports or Attendance tabs.

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