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ManageBac Users & Access Permissions


Configuring User Access Permissions

Logged in as an administrator, navigate to Settings > Access Permissions & Security.

Via the General tab, the following can be configured:

  • Remember me for 30 days (allowing users to remain logged in to their ManageBac accounts)
  • Weak passwords for students and/or parents
  • Student permissions
  • Parent permissions

Teacher Permissions

Teacher permissions can be customised via the Teachers & Advisors tab. Here, you can set default permissions for all teachers or individual teacher permissions. 

Default Permissions: We recommend making default permissions as more restrictive so that account set up permissions are only given to a few teachers/admins. The above screenshot outlines the recommended default permissions levels.

Individual Permissions

Here you can customise individual teachers' access permissions:

  • Attendance Manager: Provides access to edit all attendance data across the entire account.
  • Import Users: Provides access to import new users (students, teachers, parents).
  • Class Management: 
    'Full access' provides access to set up classes in bulk, across all programmes.
    'Read-only' provides access to create individual classes, across all programmes.
    'None' restricts access from creating any classes.
  • Reports: 
    'Full access' provides access to edit grades across the entire account and generate report cards.
    'Read-only' provides access to view (but not edit) student grades across the entire account.
    'None' restricts access to the Reports tabs so the teacher can only edit & view grades of the classes they are teaching. 
  • Student Directory:
    'Full Access' provides access to create, edit, archive and delete all users across the entire account.
    'Read-only' provides access to all profiles and read-only access to the student list in School Directory.
    'None' restricts access to view user profiles in the School Directory. 
  • Academics: Provides access to academic programme settings, via Settings > Academics.

Via the Teacher Profile

Note that teacher permissions can also be customised via the Teacher Profile. Navigate to a teacher's profile via Settings > School Directory > Teachers & Advisors > select a teacher and click the Permissions tab.

Overview: ManageBac User Types

There are six different types of users on ManageBac: Students, Teachers & Advisors, Group Advisors, Parents, Observers and Admins. Here is an outline of the different user types along with instructions on how to customise user access permissions.

Students: Students are able to access and add themselves to classes, year groups, and simple groups they are a part of. For classes, they can view the summary of unit plans covered in the class, submit work to the assignment/task dropbox, post and view messages and view the class Files and Calendar tabs.

Teachers & Advisors: Teachers are synonymous with Advisors. Both terms are used to reflect commonly used terminology from our schools around the world. Teacher access permissions can be customised via Settings > Access Permissions & Security.

Group Advisors: Group Advisors are able to manage simple groups that they are assigned to and nothing else on your ManageBac account. Group Advisors cannot create new groups, but they can join existing groups and manage the group calendar, messages, reflections, reviews, and members tabs.  

Parents: Parents are able to view only select information related to their children. Parents are able to access the Calendar events from the year group, classes, and groups that their child is a part of. Parents can view the summary of units being taught in each class as well as view any assignment/task assessments as they are added by the teacher. Parents can see Class messages but they cannot respond or add their own messages. The only message board that parents can add to is the IB Parents Association, which is a simple group that can be enabled/disabled via your Settings > School Settings > Academic Functions. 

Observers: The observer role was created to give academic surveyors special access to your school's curriculum planning. Observers have read-only access to all unit plans on your account as well as the Whole School Curriculum. Click here to learn more about Observer Permissions.

Admins: Administrators are able to view and edit everything on your account and are typically the ones doing most of the account setup (e.g. configuring academic terms, importing users, bulk creating classes, generating reports).

New users are added via Settings > School Directory > + Add User. For guidance on how to add new users individually, click here.

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