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Configuring Attendance Settings

Via Settings

ManageBac can be used to track Homeroom (i.e. daily) and Class Attendance. The Attendance settings are configured by programme and academic year, meaning the Attendance Settings for each programme must be updated for each academic year.

School-wide Attendance Configuration

Configure your school attendance settings via Settings > Attendance > Settings:

1. Configure your whole-school attendance settings - indicate whether attendance will be Available for Homeroom, Classes, or both.

Note: You can take both Homeroom and Class attendance in DP/MYP, while only taking Homeroom attendance in PYP. Tick Available for Both via Attendance > Settings and tick Homeroom only via Programme-Level > IB Primary Years.

2. Send Notifications to parents when their child/ren are absent from the Homeroom (email example below).

3. Send daily and weekly attendance to Admins (email example below).

Programme Attendance by Academic Year

Click on the Programme-Level tab to configure the attendance settings for each of your school's programmes.

1. Select the Programme.

2. Select the Academic Year.

3. Set attendance schedule to either Weekdays or custom Rotation cycle (e.g. 10 days).

4. For PYP, you can allow for substitute teachers to take homeroom attendance, which allows for PYP teachers to take Homeroom Attendance for students in their classes.

5. For PYP, you can configure Attendance for Homeroom Only. This allows for full-continuum schools to take Homeroom and Class attendance in DP & MYP, while only taking Homeroom Attendance in PYP.

6. Select Categories that teachers can select from including Late, Health, Dress Code, etc. Note: Categories can not be added to or edited.

7. Holidays are also configured by programme. Click on the dates within the calendar to configure your school holidays. To remove a holiday, click the date again. Holidays and days off are marked in yellow not counted in the attendance total. Teachers will not be able to take attendance on these days.

Adjusting the first day rotation cycle

For schools running a rotation cycle, you can adjust the first rotation day number of the term by clicking on the first date in the holiday calendar. This feature can be used for quick rotation cycle alignment at the beginning of each new academic term.

Attendance Periods

Via Attendance > Periods, select the number of lesson periods (i.e. class meeting times) each day (up to 15), configure lesson times, and Save Changes. Note that this is Class Attendance only, not Homeroom Attendance.

For Parents – Automated E-mails for Homeroom Absences

For Parents – Automated E-mails for Homeroom Absences

Enable Send Homeroom Absence to Parents to automatically send notification emails to parents if their child is marked absent in Homeroom.

For Administrators – Daily Attendance Digests

For Administrators – Daily Attendance Digests

Enable Send Homeroom Attendance Daily Digests to Admins to receive a daily digest listing all students that were absent in homeroom. You will also receive notification if all students are marked present.

Enable Send Weekly Attendance to Admins to receive a weekly digest notifying which students missed a specified number of Homeroom or Class periods.

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