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Common IBIS Registration Errors


Via the IB Group > Plans > Register via IBIS

Any students whose registration was not successful will appear under the Failed tab with an error code. This tutorial will explain the most common error codes that occur when registering for Diploma exams on IBIS.

1: Candidate exists in another school and cannot be registered again on ManageBac. Please register via IBIS.

This error occurs if the student had transferred from another school, and if they had been registered as an MYP candidate or for Anticipated exams in their first year of the Diploma programme.

As the IB Coordinator, you will need to contact the prior school and request the student’s IBIS personal code (e.g. dmg891) and then register directly via IBIS.

2: This Candidate already exists in IBIS. Please fill out the Candidate’s Personal Code from IBIS and try again.

2: The candidate already exists in school

This means that the student has been previously registered for an Anticipated Diploma exam or for MYP moderation through your school.

You will want to check on IBIS and ensure that the student’s IBIS personal code is updated on the Plans roster by clicking Update IBIS Personal Codes.

This will ensure that the student is identified correctly and you can then re-submit the exam subject registrations via the Register via IBIS page by clicking the Register button to the right of the student’s name.

3: This Candidate is already registered in IBIS, and can not be registered again from ManageBac.

This means that the student has already been registered for the exam period you are trying to register for.  This error occurs when students are registered manually on IBIS before being registered on ManageBac.  

If this is the case, you will want to make all your updates for that student on IBIS directly.

Additional Failed Status Codes on IBIS

Basic errors

  • S01 No subject details
  • S02 All subjects: registration not accepted, previous session malpractice
  • S50 Candidate registered out of the school's main session

Prohibitions and non-authorizations

  • S03 School not authorized to offer special request subject
  • S04 School-based syllabus not authorized
  • S05 Pilot subject not authorized
  • S06 History HL: more than one regional option specified
  • S07 Visual arts SL: more than one option specified
  • S08 Music SL: more than one option specified
  • S09 Groups 1 to 6: same subjects at HL and SL
  • S10 Groups 1 and 2: same subjects for languages A1, A2, B or ab initio
  • S11 Group 5: two group 5 subjects (exception: mathematics HL and further mathematics SL)
  • S12 SBS/pilot subjects: prohibitions with groups 16 subjects
  • S13 Group 4: environmental systems SL with biology HL or biology SL
  • S14 Pilot subject or a school-based syllabus subject as a six-month retake
  • S15 Transdisciplinary subject registered as a six-month retake
  • S16 Same subject for language A1 and transdisciplinary text and performance
  • S17 Same subject for language B, A2 or ab initio and transdisciplinary text and performance
  • S18 Group 6: theatre arts HL or SL with text and performance SL
  • S19 Group 6: more than one school-based syllabus subject (diploma candidates only)
  • S20 Two pilot subjects
  • S21 Pilot subject and a school-based syllabus subject

Diploma and retake

  • S22 Candidate registered for more than three sessions
  • S23 More than six subjects
  • S24 Fewer than six subjects
  • S25 Total of six subjects, but two or less HL subjects
  • S26 Total of six subjects, but with five or six HL subjects
  • S27 No extended essay subject
  • S28 No group 1 or authorized equivalent school-based syllabus/pilot subject
  • S29 No group 2, second group 1 or authorized equivalent school-based syllabus/pilot subject
  • S30 No group 3 or authorized equivalent school-based syllabus/pilot subject
  • S31 No group 4 or authorized equivalent school-based syllabus/pilot subject
  • S32 No group 5 or authorized equivalent school-based syllabus/pilot subject
  • S33 No theory of knowledge
  • S34 Language B or language A2 cannot be retaken as a language ab initio SL
  • S35 Group 2 extended essay cannot be offered in the candidates language A1
  • S36 Extended essay cannot be offered in a candidates language A1 SL self-taught subject
  • S43 More than one language A1 SL self-taught registration
  • S44 More than one extended essay entry (a second EE cannot be included as an additional subject)
  • S45 More than one theory of knowledge entry (a second TOK cannot be included as an additional subject)
  • S46 Registration category not permitted this session (check category in previous session)
  • S51 Six-month retake subject/level change not valid

Anticipated

  • S37 More than two subjects
  • S38 Registration at higher level
  • S39 Language ab initio SL offered as an anticipated subject
  • S40 Pilot subject registered as an anticipated subject
  • S41 Theory of knowledge registration (also applies to certificate candidates)
  • S42 Extended essay registration (also applies to certificate candidates)
  • S47 Diploma to diploma only permitted for split-session candidates
  • S48 Anticipated to anticipated only permitted for split-session candidates

Certificate

  • S41 Theory of knowledge registration (also applies to anticipated candidates)
  • S42 Extended essay registration (also applies to anticipated candidates)
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