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Completing Plan Worksheets & Sending Email Reminders to Students

Plans worksheets, including the Candidate Personal Info and Subjects & Levels, must first be completed before registering students for IBIS exams.

Via IB Manager > Plans

Access students' Plans worksheets via the Year Groups tab > select your year group > Plans. Here you can see a list of students in a group and which requirements have been met.

Click Unlock all worksheets to allow students to complete their own Plans worksheets. If you click on a name, you will be shown that student's Diploma plan.

Candidate Personal Information

Students can complete their plan worksheets via Year Group Manager > Plans tab on their own accounts, completing their personal details and subjects & levels. Administrators can make additional changes not available to the students, such as changes to session codes or PIN numbers.

As an administrator, you can enter a student's IBIS Personal Code. This code is used to identify any students previously registered as anticipated candidates or in the MYP. You can also enter the student's Candidate Session Number. Students are not able to edit these fields.

Select the Candidate Status as Diploma or DP Course. Note that DP Course students cannot register for EE, ToK or CAS via ManageBac - if your Course students are opting for these components, they will need to be registered directly via IBIS.

Subjects & Levels

Under Subjects & Levels, click Edit to select the student's subjects & levels. Again, students are able to edit these fields themselves through the Plans tab.

For students who are sitting exams in their DP 1 year, please tick the Anticipated Candidate checkbox via the DP 1 tab. Select the subject & levels for the exam which will be anticipated, tick the Exam Subject checkbox and Confirm Subject.

Bilingual Programme Students

For bilingual programme students, the Language & Literature subject should be configured as SL and self-taught.

For DP 2 students, ManageBac will automatically check to ensure that the correct number of subjects have been entered (i.e. minimum of 3 HLs for full Diploma candidates).


Diploma students registering for more than one subject of the same subject group need to add the subject as an Arts subject or by clicking Add New Subject

Diploma students registering for additional subjects outside of their programme, or Course students taking multiple subjects from the same group, should add these by clicking Add Additional Subject.

After reviewing a student's plan worksheet, you can click Lock Worksheet, which will restrict the student's ability to make further edits. 

Note: Avoid locking worksheets with missing or outdated personal information. The Candidate Personal Info will be used for exam registration, and must be accurate.

Click here for a student tutorial on completing plans worksheets.

Once the plans worksheets have been completed for each student in in the year group, bulk register students by clicking Register via IBIS. Click here for further guidance on next steps.


Sending E-mail Reminders to Students

Via the Plans tab, click Send Email Reminders to send reminders to students with incomplete plans worksheets. Students will receive the following email notification:


Please update your IB Diploma plan worksheet here:

This information is required in order to register you for the IB Diploma exams in May 2015. If your worksheet is not completed, you will not be registered for exams.

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