Help Tutorials, Quickstart Guides and Resources to help you make the most of ManageBac.
Review the topics on this page to familiarize yourself with how report cards are generated on ManageBac:
Report cards are integrated with class gradebooks, so the first step to generating reports is to have teachers enter grades and comments in their class Gradebooks.
Teachers will need to navigate to their class Gradebook > Term Grades tab to input term grades and comments. Click here for a teacher tutorial on submitting term grades.
Reference (see screenshot):
Admins can lock and unlock gradebooks on by programme & academic term, this ensures grades are not changed after a certain date before reports are generated.
Logged in as an admin, navigate to Settings > Academic Terms.
1. Select your programme
2. Tick Restrict teachers from making any changes to term grades
3. Save Changes
Once grades & comments have been added to classes, admins and teachers with access to Proofing & Review can proof & review gradebooks.
Here you can view and edit grades information by student or by subject, and view student & staff reflections.
Click By Student to view and edit grades & comments from all classes that a student is a part of from the selected programme. Changes made on this page will also affect the gradebook in the class.
Click By Subject to view grades & comments of multiple students, shown by subject & class. Filter by class on the right navigation panel.
Once grades have been reviewed, the next step is to build your Report Card Template to configure the look & feel of your report cards.
Navigate to Generate Reports. By default, a set of report templates will be built-in to your ManageBac account under each programme tab. You can customize these report templates and create new ones by clicking Edit Template besides the Report Template dropdown menu, or click Manage Templates to create a new template.
Configure each one of the tabs below to design your report:
The Overview tab is the first page of your template, where you can name your template and customise the general layout of your report, enabling various sections & dragging sections around to reorder the sequence (see section descriptors below):
Remember to click Save Changes at the bottom of the page.
Select the Cover Sheet tab to configure what will appear on the cover page of your reports. Here you can define the student fields to include and add report signatures (such as your Head of School or Academic Coordinator).
Please click here for a tutorial on how to Display Student Photos on the Cover Sheet of Report Cards.
Remember to Save Changes.
On the Letter tab, you have the option to write a letter to the parents/guardians. The letter can be written using plan text or HTML. For HTML, select the HTML radio option and copy-paste your HTML text into the letter text box.
Click Preview Report on the right side to review how the letter will appear on the PDF report.
Remember to Save Changes.
The Summary tab is used to show a summary of achievement from all classes within a given programme, including 'general' rubrics assessments.
Note that the summary tab may show different items based on the academic programme - see below for further guidance on how to set up the summary tab for your programme:
See additional options available from the MYP report template below:
The Class Reports option will add one page for each class the student is taking. For Diploma & Non-IB programmes, we recommend this only if the course description and comments are very long or if you need to report on subject-specific rubrics.
Depending on your academic programme, this may be called the Assessment tab or the Grade Descriptors tab.
These fields are completely customisable so you can use them to add any other additional information.
Once completed, click Save Changes at the bottom of the page.
If your school subscribes to the ManageBac Attendance Module, attendance data can also be added to Reports Templates by selecting the Attendance tab.
You can then choose which data you wish to include. Attendance can be shown for Classes or Homeroom. Data will show based on the Academic Term dates or for the whole school year if Show yearly attendance is enabled. Homeroom attendance can be displayed on the Cover Sheet or Summary of Achievement.
To preview accurate versions of the final reports, navigate back to Reports. Click either Preview Individual Report or Generate Draft. These buttons generate PDFs that are not stored on ManageBac.
If students are enrolled in classes outside their programme, select the Additional Programmes tab to include additional programmes when exporting reports.
For example, if your IB Diploma students are also in IB Career Programme (CP) classes, tick the 'IB Career-related Programme' checkbox and select a CP subtemplate.
Click here for a tutorial on configuring Subtemplates and generating multi-programme reports.
Next, preview your reports before actually generating.
First, please confirm the following:
To generate Multi-Programme reports to show classes from multiple programmes on the same report (e.g. DP & HS classes, DP & CP classes, IGCSE & MS classes, etc.), please follow these additional steps:
1. Template: Ensure that your selected template includes the additional programmes you want to add to your reports.
2.Term: For each additional programme, select a term with the correct grade data
3.Years: For each additional programme, choose to generate reports for all year levels at once, or specify which years will have reports generated.
Preview Individual Reports: Click this option to view an individual student report. This is a quick & easy way to see what report cards will actually look like.
Generate Draft: Click this option to bulk generate Draft reports for all students & classes in the year levels selected. Drafts can be found via the Reports History tab from the left menu.
Once confident that reports are ready, click the green Generate Reports button. A full PDF will also be generated and stored as a master copy in the list in the Reports History tab.
Note that reports are generated one at a time. Each report job may take up to 60 minutes, depending the number of students you are generating for and the time of year (Dec and May are busy reports seasons!).
To view an individual report, navigate to the student’s profile and click Reports.
The report card is available via PDF for parents, students, and teachers to view, and stays with the student profile for as long as the student has a ManageBac account.
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