Help Tutorials, Quickstart Guides and Resources to help you make the most of ManageBac.
This guide provides an overview of ManageBac account setup and maintenance for the Diploma Core (CAS, EE & ToK). Complete these nine steps to have your account set up:
Navigate to Settings > School Settings to configure your School Name, Default UI language, Time Zone and Logo which appears on the login page.
Click Customise Login Page to customise your school's login page. Click here for further guidance on customising the login page.
Next, click Grades & Programmes to customise the labels of your DP 1 & 2 year levels, as these may be called something different at your school (e.g. Grade 11 & 12).
Configure each term Name, Start and End date. You can also click Add New Term or Remove to add or remove terms. Click Add Term set when complete.
Configure what teachers, students & parents can and cannot do on their accounts via Settings > Access Permissions & Security.
Via the General tab, the following can be configured:
Teacher permissions can be customised via the Teachers & Advisors tab. Here, you can set default permissions for all teachers or individual teacher permissions.
Default Permissions: We recommend making default permissions as more restrictive so that account set up permissions are only given to a few teachers/admins. The above screenshot outlines the recommended default permissions levels.
Customise individual teachers' access permissions via the Individual Permissions tab.
Attendance Manager: Provides access to edit all attendance data across the entire account.
Import Users: Provides access to import new users (students, teachers, parents).
'Full access' provides access to set up classes in bulk, across all programmes.
'Read-only' provides access to create individual classes, across all programmes.
'None' restricts access from creating any classes.
'Full access' provides access to edit grades across the entire account and generate report cards.
'Read-only' provides access to view (but not edit) student grades across the entire account.
'None' restricts access to the Reports tabs so the teacher can only edit & view grades of the classes they are teaching.
'Full Access' provides access to create, edit, archive and delete all users across the entire account.
'Read-only' provides access to all profiles and read-only access to the student list in School Directory.
'None' restricts access to view user profiles in the School Directory.
Academics: Provides access to academic programme settings, via Settings > Academics.
To confirm the Diploma Subjects your school is authorised to offer, navigate to Settings > Diploma Programme > Subjects.
Via Subjects, select the Diploma subjects offered at your school. After selecting subjects, make sure to click Save Changes at the bottom of the page.
We recommend enabling more than one subject per subject group (e.g. both Mathematical Studies and Mathematics) if your school offers more than one type of course per grade level.
Via Options & Levels, specify the options (e.g. ab initio) and levels (e.g. SL) for your subjects.
Note: If your school offers the IB Diploma in more than one working language, you can also specify the languages for individual subjects.
Click Extended Essay Subjects to enable the EE subjects that your students can select via their Extended Essay worksheets.
Navigate to Settings > Import > Teachers, and follow the steps.
Step 1: Click Download our CSV template
Step 2: Complete the required fields:
√ First Name
√ Last Name
Step 3: Click Choose File to upload your CSV file, then click Upload Now.
Students can be added in bulk using the CSV template via Settings > Import Students. The required fields include:
Students can also be added individually via Settings > School Directory > Add User. Before adding students, please create a new IB Group via IB Manager > New Year Group.
We strongly advise you to include Student ID in your import file, especially if you plan on integrating ManageBac with other platforms.
We recommend sending welcome e-mails to students only after your system is configured and teachers are trained. Welcome Emails can be sent in bulk via Settings > School Directory > Re-send welcome emails.
Click here for a tutorial on bulk importing users. If you need further assistance, you can email us 24 hours a day, 7 days a week at firstname.lastname@example.org.
After students are added, each Year Group's settings can be configured via Year Group Manager > Select Year Group > Overview > Edit Group Settings.
Here you can enable / disable Diploma Plans, Extended Essay, Theory of Knowledge, or CAS settings.
After Teachers and Students are added, Students can be assigned to Advisors via IB Manager > select year group > Members > CAS Advisors (or EE Supervisors, ToK Teacher).
Click the 'clipboard' icon to assign all students to the advisor on the top row. Students can also be assigned via Bulk Assign Students. Click here for a tutorial on assigning students to advisors.
We recommend asking teachers to review our introductory video tutorial for an overview ManageBac for DP Core.
Our business hours are Monday through Friday, 24 hours a day.
The first step is to open our online support centre and select your programme.
Select your user type.
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You can also check out our Quickstart Guides on the right navigation panel.
Need more urgent assistance? Feel free to call in any time Monday through Friday, 24 hours a day.
Or email us at email@example.com and you'll get a response within 24 hours.
Feel free to also schedule a demo with us here