Renaming and Reusing Parents Evening Containers in SchoolsBuddy

Parents Evening Containers within SchoolsBuddy are designed to be reused to save creating more containers for the same purpose. If your School has a termly parents evening container, this can be renamed and reused throughout the school year. This article will show you how to rename and reuse a Parents Evening Container.

1. Click the Activities & Clubs tab (this may be labelled differently due to your School's preferences)

   

2. Click on the Parent Teacher Conference Container Type

   

3. Click the Edit on the desired Container

   

4. Edit the name and description of the Container to the name of your Parents Evening

   

5. Edit the Sign up open and close and the activities start and end date

   

6. When the correct details have been entered, click the green Save tab

   

7. Now the container details have been changed, this will be displayed in the Activities & Clubs tab. An example of this is shown in the image below

   

8. Now the container has been edited, you must create events for the Parents Evening.
9. Click the Manage tab next to the Parents Evening Container.

   

10. There is no need to create more Teachers as these have previously been created in the past Parents Evening. If your re-using for a new academic year and your School has an active MIS link the registration groups/classes will automatically update in which the old pupils will be removed and the new pupils added.
11. Click the Create Meetings tab

    

12. Click the Add New button

    

13. Fill in the following information fields as follows:
    • Title: title of the Parents Evening / Parent Conference
    • Vital Information: type in any vital information surrounding
    • Bookings per slot: this will depend on your School's preferences

    

14. If you wish to create the same event for every group, click Select all or you can select individual groups to create events.

    

15. Fill in the following information fields as follows:
    • Meeting Method: Either In-Person or Online (via Default online method)
    • Location: If the container is set up as Online Meeting Format, this will denote the default online location in Settings | Online Parents Meetings (Embedded video chat or Online meeting via URL). If the container is set up as Onsite Meeting Format you can either choose the group default location or choose from your School's location list.
    • Frequency: You can either create time slots for one day or multiple days
    • Meeting date: Select the day/s for the Parents Evening / Parent Conference
    • Start time: First time slot
    • End Time: The end time of the last time slot.
    • Event time length in mins: This will be the length of each time slot
    • Interval time in mins: Any time length you wish to put between each time booking for a break etc

    When the correct details have been entered, click the Create Rule tab.

    

16. When selected, the system will create an event template for every group and will be listed on the left side of the screen

    

17. Following this, select the Publish Meetings tab.

    

18. All unpublished meetings created will be listed. You can either check the box for individual teachers or click the Select All button
19. When you are happy with your selections, check the I confirm box
20. Click Publish

    

21. When the events have been published they will be listed in the View Meetings/Bookings tab

    

22. Once the sign up period has started, parents will be able to sign up for the time slots created in the new meeting template and the Parents Evening Container has been reused.