Adding a Single Class
You can access the Add New Class button at the right-hand side of the Classes tab.
After selecting the appropriate School/ Program using the tabs at the top, select the Grade, Linked Academic Terms, Language and Subject. Please make sure to select the correct attributes, as it cannot be changed after the class has been created.
- Grade (required): This is the year level of the class. Students from any year level or academic program can be added to any class, but each class can only be configured to one year level at a time.
- Linked Academic Terms (required): This is the academic terms that the class is offered in. Every class must be linked to the correct start & end academic term in order to keep an organized record at the school. IGCSE classes can be linked to up to 2 years, while all other classes cannot exceed 1 year. Academic Terms are set via Settings > Academic Terms.
Subject: This is the subject that will be taught in this class. Most programs have a set list of subjects that are already built-in to AtlasNext. Please make sure that your desired subject has been enabled by navigating to Settings > Select the program> Subjects before creating the class. Once the subject is set, it cannot be adjusted.
Class Name: This is the class name that will appear at the top of each page in the class. If the class name is the same as the subject, you can leave it blank.
Section: Multiple classes offered for the same subject can be differentiated using Sections. Some schools use A, B, C; others use 1, 2, 3, etc. For example, English 1 and English 2.
Class ID: The Class ID is a unique naming sequence for every class ever created, including archived classes in previous years. It must be unique and cannot be reused. Your school can come up with your own naming convention. For example, 1921HistA can be the class ID of an History A class that is offered from 2019 to 2021.
Teachers: This is for the instructor(s) of the class. The teacher must have an AtlasNext account in order to be added as a teacher to the class.
Description: This is a summary or description of the class, visible to all users on AtlasNext. This appears on the right-hand panel of the Class's Overview page, so we advise keeping this up to 1-2 paragraphs. You can divide your description into paragraphs using the Return or Enter key.
Announcement: This is an announcement message that is displayed at the top of the page in the Class's Overview page. It can be used to alert students to key upcoming deadlines and to post any messages. You can divide your description into paragraphs using the Return or Enter key.
Lock Memberships: This is the option to prevent teachers and students from joining or leaving the class. We would recommend locking at least the students' access, so they cannot leave the class during the session. This will also prevent other students who are not members of the class to join the class.
Logo: This logo is a thumbnail image that appears at the top of the right-hand panel of the Class's Overview page, above the Class Description. The accepted file types are GIF, JPG and PNG, and we advise keeping this image under 10 MB. The thumbnail appears in a 1:1 ratio.
Note: If you cannot find your subject, please advise your administrator to add the subject to the selection of subjects offered at your school.
Adding Classes via Bulk Import
Role required: Administrator
Navigation steps: Classes > See all classes > Import Classes
Curriculum planning, assessment & class attendance are managed from the subject class. Rather than adding classes manually one at a time, you can add multiple via bulk import. To do this, download our CSV (comma separated values) template file for the academic program you wish to import classes for. The required class data will be different for each program and must match the CSV template exactly. This may require some setup if your settings have not yet been properly configured.
Before You Begin:
1. Before importing classes, take a moment to ensure that the following account setup steps have been completed for the next / current academic year under Configuring Subjects & Classes
2. Download the CSV template. Here are some important things to keep in mind when completing CSV templates:
- Access to Microsoft Excel or OpenOffice: You will need to have access to a program like Microsoft Excel or OpenOffice to complete CSV imports.
- Save the CSV file as UTF-8: The file must be properly formatted CSV and saved using UTF-8 character encoding.
- Do not change the template: The header row should be kept and not be altered from the template. Keep all columns, even if you have only filled in the required fields.
- Subject group and subject names must match: The spelling of the subject groups and subjects must match the exact spelling and spacing of the subject via your account program settings, e.g. if the subject is labeled 'Chemistry' in your settings, then you must enter Chemistry when importing classes, variations like Chem will not be accepted.
- Required fields must be filled in: Any missing required fields will cause an error in the system. Required fields for each program are listed in the sections below.
Navigate to Classes > See all Classes > Import Classes, then select the program you wish to import classes for.
Select your desired program and then click on Download our CSV template and a CSV file will be downloaded to your browser.
Below the CSV template, click on Supported Subjects to download an Excel file that comes with all the subjects that are enabled for the program. Use this as a reference to help you fill in the class details accurately. Open up the Excel file. On the Row 4, you will see the following headers with filters for: Subject Group; Subject; Level(s); Enabled?
3. Fill in class details
Complete the CSV spreadsheet with the required fields. Note that the required fields will be different for each program
|Class ID||Year*||Group*||Subject*||Name||Section||Teacher E-mail*||Description|
|1921CPLD1||Grade 11||Career-related Program||Language email@example.com||Language development ensures that all students...|
4. Common Class Import Error Messages
Below are a few common error messages that you may encounter when importing classes into AtlasNext.
The error message is shown on the last column on the right for every class. Check and correct the error on your file. Save as CSV (UTF-8) and re-upload the updated file.
Every class created on AtlasNext requires a unique class identifier code that is used to track and import elements to the class in bulk, such as assigning students and teachers to the class or configuring the timetable. Class IDs must be unique and organized according to your school's naming format.
An error message you might encounter related to Class IDs is:
- Class ID has already been taken: this error occurs when the Class ID listed is already used in another class, or if the Class ID field has been left blank.
Fix: Add or edit the Class ID so that it is unique & re-upload.
Year refers to the year/grade level of the class, e.g. Year 1, Grade 12, etc. The year level must match what has been entered in your school's AtlasNext Settings via Settings > Grades & Programs.
If what you have entered doesn't match the Grades & Programs page, you may run into this error message:
- Core grade Grade can't be blank and Grade is invalid for the selected program: This error message appears when the year level field doesn't match your account settings, e.g. you entered Year 11 but your school uses Grade 11.
Fix: Enter the year level that has been configured for your account, and re-upload the file.
GROUP & SUBJECT
The Subject Groups and Subjects are built-in with their subject-specific class and unit content, e.g. Criteria, Syllabus, Aims & Objectives, so it's important that the spelling of the Subject Group and Subject matches your school's AtlasNext Settings.
If you're unsure, use the Supported Subjects excel file as a guide, or navigate to your Settings > Program > Subjects page to confirm.
If what you have entered for either fields doesn't match the Subjects on your account, you may run into this error message:
- Subject can't be blank: This error appears if there is a mispelling in the Subject group or the Subject name or if the subject that you have entered is disabled on AtlasNext.
Fix: If the subject or subject group is mispelled, correct the error & re-upload. If it is disabled but is a subject that your school offers, please enable it in your Settings (Step 1: Enabling your subjects).
- Myp subject can't be blank: This error appears if the Phase level you entered for a MYP Language Acquisition subject is incorrect or is disabled on AtlasNext.
Fix: If the Phase level is incorrect, correct the error & re-upload. If it is disabled but is a phase that your school offers, please enable it in your Settings (Step 1: Enabling your subjects).
Course levels can be assigned to subjects when creating your classes. Remember to enable the levels that are offered at your school before importing the file via Settings > Program > Options & Levels.
If you want to create a mixed level class, you can leave this field blank. However, if what you have entered doesn't match the levels enabled on your account, you may run into this error:
- Please check at least one of the levels: This error appears when the level that you entered is not enabled or is not a match.
Fix: You can change the level on your CSV file, or enable the level in your AtlasNext Settings.
An easy way to distinguish classes of the same subject is by using class sections. Some schools use letter sections, such as Biology A and Biology B. Others use number sections, such as English 1 and English 2.
An error message you might encounter related to Class Sections is:
- Class section is too long (maximum is 5 characters): This error appears when there are over 5 characters in the section field.
Fix: Edit the section so it does not exceed 5 characters
When a class has no errors, the Valid field on the right most column will show a green checkmark. When all of your classes have been validated, pleas click on the blue Proceed button below to add your new classes to AtlasNext.
Once the classes have been added, you will be able to find them under Classes.