This guide provides an overview of AtlasNext account setup and maintenance for your curriculum programs, like Cambridge Advance, IGCSEs and Lower-Secondary, Pearson Edexcel A-Levels & International GCSEs, and Advanced Placement.
Complete the following steps to have your account set up:
1. Basic Account Settings
Navigate to Settings > School Settings to configure your:
- School Name
- Default UI language
- Time Zone
- Logo, which appears on the login page
Click Customize Login Page to customize your site colors and login page.
Under Settings > School Settings > Academics, you will be able to see which Programs and Schools you have enabled on your schools account. From here you can tick the box next to Classes under Enable Key Academic Functions. This will provide you the ability to set up and manage classes and assignments on your account.
Tick Annotations to grant your teachers access to the Vantage Reader annotation feature on Task submissions.
Next, click Grades & Levels to customize the labels of your grade levels.
2. Configure Academic Terms
Configure each term Name, Start and End date via Settings > Academic Terms > Configure New Academic Year. You can also click Add New Term or Remove an existing term if it is NOT in use. Click Add Term set when complete.
3. Configure Access & Security Permissions
Configure what teachers, students & parents can and cannot do on their accounts via Settings > Permissions, Security & Privacy.
Via the General tab, the following can be configured:
- Prevent access to AtlasNext for students and parents (up until set date)
- Remember me for 30 days (allowing users to remain logged in to their AtlasNext accounts)
- Weak passwords for students and/or parents (recommended)
- Student permissions
- Parent permissions
- Indicates whether a user is 'Online' with a green circle in the bottom right of their profile icon
Teacher permissions can be customized via the Teachers & Advisors tab. Here, you can set default permissions for all teachers or individual teacher permissions.
Default Permissions: We recommend making default permissions more restrictive so that account set up permissions are only given to a few teachers/admins. The above screenshot outlines the recommended default permissions levels recommended.
Customize individual teachers' access permissions via the Individual Permissions tab.
Attendance Manager: Provides access to edit all attendance data across the entire account.
Import Users: Provides access to import new users (students, teachers, parents).
'Full access' provides access to set up classes in bulk, across all programs.
'Read-only' provides access to create individual classes, across all programs.
'None' restricts access from creating any classes.
'Full access' provides access to edit grades across the entire account and generate report cards.
'Read-only' provides access to view (but not edit) student grades across the entire account.
'None' restricts access to the Reports tabs so the teacher can only edit & view grades of the classes they are teaching.
'Full Access' provides access to create, edit, archive and delete all users across the entire account.
'Read-only' provides access to all profiles and read-only access to the student list in School Directory.
'None' restricts access to view user profiles in the School Directory.
Academics: Provides access to academic program settings, via Settings > Academics.
4. Configure Subjects, Options & Levels
To confirm the Subjects your school will be offering, navigate to Settings > Program or School ( e.g. Primary School, AP, etc.) > Subjects.
Via Subjects, select the subjects offered at your school or Add New Subject. After selecting subjects, make sure to click Save Changes at the bottom of the page.
5. Import Teachers
Navigate to Settings > Import > Teachers, and follow the steps.
Step 1: Click Download our CSV template
Complete the required fields:
√ First Name
√ Last Name
Step 2: Click Choose File to upload your CSV file, then click Proceed to review.
Click here for a tutorial on bulk importing users. If you need further assistance, you can email us at firstname.lastname@example.org.
6. Import Students & Create Cohort Years
Students can be added in bulk using the CSV template via Settings > Import Students. The required fields include:
- First Name
- Last Name
- Program or School
- Cohort Year
Students can also be added individually via Settings > School Directory > Add User. Before adding students in bulk, please create a the group Cohort Year via Cohort Years > See all Cohort Years > Add New Cohort Year.
We strongly advise you include Student ID in your import file, especially if you plan on integrating AtlasNext with other platforms.
We recommend sending welcome e-mails to students only after your system is configured and teachers are trained. Welcome Emails can be sent in bulk via Settings > School Directory > Re-send welcome emails.
If you need further assistance, you can email us 24 hours a day, 7 days a week at email@example.com.
7. Configure Group Settings
After students are added, each Cohort Year's settings can be configured via Cohort Years > Select Cohort Year > Overview > Edit Group Settings.
Here you can edit the name of the group, along with other Cohort Year settings.
8. Assign Students to Advisors
After Teachers and Students are added, Students can be assigned to Advisors via Cohort Years > select Cohort Year > Members > Homeroom Advisors.
Click the arrow to assign all students to the Advisor on the top row. Students can also be assigned via Bulk Assign Students.
9. Create Classes
Under the Menu > Classes > Show All Classes tab, click Import Classes - this will allow you to add multiple classes at once.
Follow the steps outlined below.
Step 1: Click Download our CSV template
Step 2: Complete the required fields:
√ Class ID
√ Year or Grade
√ Group or Content Area
√ Teacher Email
Step 3: Save the file as a CSV.
Step 4: Ensure to select your correct Academic Year to link the classes to.
Step 5: Click Choose File to upload your file, then click Next.
10. Assign Students to Classes
Navigate to Classes > See all classes, add your students to classes by clicking Bulk Assign Students.
Click Download our CSV template and add either the student ID or e-mail, alongside the class ID. Save your spreadsheet as a CSV file, and click Bulk assign.
Note: Bulk assign and remove will remove any students included in your file from classes they are currently enrolled in, and assign them to classes as per your file.
11. Integrate AtlasNext with our Partners
AtlasNext offers several integrations with other useful platforms. You can find these via Settings > Integrations > Partners.
Clicking on the name of each partner outlines a quick description of the integration functionality.