Important
Classes can be created on ManageBac either by individually adding a new class or in bulk by importing a CSV file. Please note, as Classes are tied to Programmes, Subjects and Academic Terms, there are some pre-requirements that should be reviewed prior to creating classes.
Pre-requirements for Class Creation
Account Setup
Before creating classes, take a moment to ensure that the following account setup steps have been completed for the next/current academic year.
Enabling your subjects
First, check that the subjects you wish to offer classes in are enabled via Settings > select the programme (e.g. IB Diploma) > Subjects.
For MYP Language Acquisition Subjects
Select the phases offered for each language acquisition subject enabled in the IB Middle Years programme at your school by navigating to Settings > IB Middle Years > Subjects > Options & Levels. Once all the relevant phases are selected, click Save Changes.
Note: when MYP language acquisition classes are created in bulk, they will automatically inherit all phases which have been enabled here in your MYP Subject Settings.
If you are using the build-your-own (BYO) National Curriculum module, subject groups & subjects first need to be configured.
What are Subject groups?
A Subject group is the broad categorisation of a list of subjects. For example, all science-related subjects can be grouped together in a Subject Group called “Sciences.”
What are Subjects?
A Subject is the course of study in a class. For example, “Chemistry” is a subject within the Sciences.
Why do you need subjects?
- Classes need to be tied to a subject in order to create Unit Plans on ManageBac
- Subject-specific differentiation for various elements on ManageBac, such as subject-specific Aims, Objectives, Syllabi and Rubrics.
1. Add Subject Groups
Navigate to Settings > Select your programme, e.g. High School > Subjects.
Click Add Subject Group on the right panel
Enter the Subject Group Name and click Add Subject Group.
2. Add Subjects
Once subject groups have been created, click Add Subject on the right panel to add subjects.
- From the drop-down menu, select the Subject Group to which you want to add the new Subject.
- Enter the Subject Name.
- Enter a Subject Title that you wish to display on the Class and Report Cards. You can leave it blank to automatically match the Subject Name.
- Add a Subject Code (OPTIONAL)
- Enable the subject Levels (OPTIONAL)
- Add a Subject Description (OPTIONAL)
- Click Add Subject
Once subjects have been added, you will see them organised by subject group as shown above.
Enabling Subject Levels (for IB DP, A-levels and IGCSE programmes only)
This step is for IBDP, A-Levels, and IGCSE programmes only. Please specify and enable the Subject levels via Settings > select the programme > Subjects > Options & Levels.
Setting Academic Term Dates
Next, be sure that you have set up academic terms for the academic year you wish to create classes for.
If your school has more than 1 term, it’s important to establish what those terms are in the system.
Navigate to Settings > Academic Terms.
The academic terms are divided by the programmes offered at your school on the top bar.
Click on Add Academic Year on the top right to begin setting up the upcoming academic year.
Click on Add New Term below to configure the settings for your following terms to build your academic year into ManageBac.
Click Add Term Set below when you are done.
If you are not sure of the exact dates of each term, you can come back and edit this later by clicking on the blue Edit button on the top right corner of each set of Academic Terms.
Keep in mind that the classes are not tied to the dates, but to the terms, so the sets of terms must be set up first.
Standardise Task Categories & Grade Scales
Class grade scales can be standardised for all classes that are not in the IB Middle Years Programme (MYP). For MYP classes, you can standardise the formative & summative task categories for each subject. If you wish to standardise these items, it's important that you do this before creating classes as changes made here will not apply to classes that have already been created.
MYP Task Categories
Why would I want to standardise MYP task categories?
Standardising task categories ensures that teachers are using consistent colour coding for tasks in their classes, as a way to uniform the assessments and make class & year group calendars easier to read.
Select a Subject from the subject dropdown. Here you can configure default task categories for your teachers, for both Summative and Formative Tasks. You can edit existing category names, Delete categories, or add new categories via Add New Category.
Set a label colour for each category, either using a colour code or by picking from the colour wheel. Click Save Changes. New Classes created will then be set with these default categories.
Grade Scale (for non-MYP classes)
Why would I want to standardise class grade scales?
Standardising class grade scales can be helpful if you wish for all classes in the programme to have the same grade boundaries when submitting final grades. If you would rather for teachers to determine their own grade scales, then skip this step.
To set up the default Grade Scale Boundaries for Tasks or Term Grades across the programme, navigate to Settings > Select the Programme > Assessment > Grade Scales > Task or Term.
Adding a Class Individually
User role required: Administrator; Teacher with permission to create new classes
Navigation steps: Classes > See all classes > Add New Class
Curriculum planning, assessment & class attendance are all managed under a class, which is assigned a Subject Group, Subject, and a Year Level. It's important to note that a new class must be created for each new year that the course is offered at your school, even if it's the same roster of classes each academic year.
Adding a new subject class on ManageBac only takes a few clicks. However, if you prefer to create a number of classes in bulk at once, click here for further guidance.
1. Via Classes > See all Classes > Add Class
To begin adding a new subject class, from your Dashboard, navigate to Classes > Browse all Classes > click Add Class on the top of the right navigation panel.
2. Fill in the Class Details
Complete the class creation fields below:
- Programme: select the academic programme (e.g. IB Diploma, Cambridge IGCSEs, Middle School, etc.) that the class falls under.
- Grade (required): This is the year level of the class. Students from any year level or academic programme can be added to any class, but each class can only be configured to one year level at a time.
- Subject: This is the subject that will be taught in this class. Most programmes have a set list of subjects that are already built-in to ManageBac. Please make sure that your desired subject has been enabled by navigating to Settings > Select the programme > Subjects before creating the class. Once the subject is set, it cannot be adjusted.
- Levels** (for IBDP, A-Levels and IGCSE only): This is the course level offered for the class, e.g. HL or SL for DP classes, and AS and A Levels for A-Levels and IGCSE classes. You can create a mixed level class by enabling both levels.
- Class Name: This is the class name that will appear at the top of each page in the class. If the class name is the same as the subject, you can leave it blank.
- Section: Multiple classes offered for the same subject can be differentiated using Sections. Some schools use A, B, C; others use 1, 2, 3, etc. For example, English 1 and English 2.
- Class ID: The Class ID is a unique naming sequence for every class ever created, including archived classes in previous years. It must be unique and cannot be reused. Your school can come up with your own naming convention. For example, 1921DPHistA can be the class ID of an IB DP History A class that is offered from 2019 to 2021.
- Teachers: This is for the instructor(s) of the class. The teacher must have a ManageBac account in order to be added as a teacher to the class.
- Description: This is a summary or description of the class, visible to all users on ManageBac. This appears on the right-hand panel of the Class's Overview page, so we advise keeping this up to 1-2 paragraphs. You can divide your description into paragraphs using the Return or Enter key.
- Linked Academic Terms (required): These are the academic terms when the class is offered. Every class must be linked to the correct start & end academic term in order to keep an organised record at the school. IB Diploma and IGCSE classes can be linked to up to 2 years, while all other classes cannot exceed 1 year. Academic Terms are set via Settings > Academic Terms.
-
Lock Memberships: This is the option to prevent teachers and students from joining or leaving the class. We would recommend locking at least the students' access, so they cannot leave the class during the session. This will also prevent other students who are not members of the class to join the class.
**Additional note for Step 4 on Levels:
For classes created in the National Curriculum programmes (High School, Middle School, Primary School), the requirement to select levels will soon be removed, as we recognise that these levels do not necessarily apply to your customised programme.
In the meantime, please select both HL (Higher Level) and SL (Standard Level) levels to create the class successfully.
Next Steps:
Once your class has been created, please follow the tutorial below to add students into the class: Assigning students to the class via bulk or individually
Adding Classes in Bulk via Import
Role required: Administrator
Navigation steps: Classes > See all classes > Classes Manager > Import Classes
Curriculum planning, assessment & class attendance are managed from the subject class. Rather than adding classes manually one at a time, you can add multiple via bulk import. To do this, download our CSV (comma separated values) template file for the academic programme (e.g. IB Diploma, CAIE IGCSE) you wish to import classes for. The required class data will be different for each programme and must match the CSV template exactly. This may require some setup if your settings have not yet been properly configured.
Import Classes
Here are some important things to keep in mind when completing CSV templates:
- Access to Microsoft Excel or OpenOffice: You will need to have access to a program like Microsoft Excel or OpenOffice to complete CSV imports.
- Save the CSV file as UTF-8: The file must be properly formatted CSV and saved using UTF-8 character encoding.
- Do not change the template: The header row should be kept and not be altered from the template. Keep all columns, even if you have only filled in the required fields.
- Subject group and subject names must match: The spelling of the subject groups and subjects must match the exact spelling and spacing of the subject via your account programme settings, e.g. if the subject is labelled 'Chemistry' in your settings, then you must enter Chemistry when importing classes, variations like Chem will not be accepted.
- Required fields must be filled in: Any missing required fields will cause an error in the system. Required fields for each programme are listed in the sections below.
1. Download the CSV template
Navigate to Classes > Classes Manager > Import Classes, then select the programme you wish to import classes for.
Select your desired programme and then click on Download our CSV template and a CSV file will be downloaded to your browser.
You can now also set the terms for each import file by selecting the Start Academic Term and End Academic Term. This would allow bulk creating classes that only take place in one semester for example or classes that need to be assigned less than all the terms available in each academic year.
If you are importing Semester 1 and Semester 2 classes, you would need to import two separate CSV files.
2. Download the sheet of Supported Subjects
Below the CSV template, click on Supported Subjects to download an Excel file that comes with all the subjects that are enabled for the programme. Use this as a reference to help you fill in the class details accurately.
Open up the Excel file. Each sheet represents a programme. On Row 4, you will see the following headers with filters for: Subject Group; Subject; Level(s); Enabled?
Filter the Enabled column and deselect No to filter out subjects that are not enabled in your programme settings. This then only shows you the subject groups, subjects and levels that have been enabled on ManageBac.
See Enabling Subject Levels for guidance on how to enable subjects if needed.
3. Fill in class details
Complete the CSV spreadsheet with the required fields. Note that the required fields will be different for each programme
Diploma Programme (DP)
|
Header |
Description |
|---|---|
| Class ID | The Class ID is a unique identifier for each class created on ManageBac, including all previously created classes. Your school can come up with your own naming convention. Here’s a recommended combination: 1921DP1HistA 1921 for the academic year 2019-2021(2-year DP course) DP for the Programme 1 for the Year Level (DP 1) Hist for the Subject A for the Section |
| Year* |
Required. The Year Level of the class you are creating must match the label entered in your Grades & Programme Settings, e.g. Year 12, or Grade 12. If unsure, navigate to Settings > School Settings > Grades & Levels on your account. Not case-sensitive. |
| Group* |
Required. This is the Subject group that the class belongs to. The spelling of the subject groups must exactly match the official spelling on ManageBac, e.g. don’t fill in I&S for Individuals and societies. You can copy/paste the official spelling from the Supported Subjects cheat sheet. Not case-sensitive. |
| Subject* |
Required. This is the Subject within the Subject group that the class belongs to. The spelling of the subjects must exactly match the official spelling on ManageBac, e.g. don’t fill in Chem for Chemistry. You can copy/paste the official spelling from the Supported Subjects cheat sheet. Not case-sensitive. |
| Name | If left blank, the class will automatically be named after the Subject. |
| Level* | Required. This is the course level offered for the class, e.g. HL or SL. If both levels are enabled, use HLSL for mixed level classes. |
| Option |
The Option only applies to Group 1 and Group 2 classes. Use "Language and Literature" or "Literature" for Group 1 and "B" or "Ab initio" for Group 2 classes. Options have to be spelled as shown here. |
| Section |
The sections of the same subject are based on how your school chooses to differentiate them. Some schools use A, B, C; others use 1, 2, 3, etc. Max. 20 characters |
| Teacher E-mail | Identify the teacher that will be teaching the class and fill in the email address linked to their ManageBac account to add them to the class when it's created. To assign several teachers to the same class, list their emails in the same cell and separate them by "|" (no spaces in-between). If unsure, navigate to Settings > School Directory > Teachers & Advisors to find their email address. You can also leave this blank for now and bulk assign teachers to their classes later. |
| Description |
This is a short summary of the class, visible to all users on ManageBac. |
Example:
| Class ID | Year* | Group* | Subject* | Name | Level* | Option | Section | Teacher E-mail | Description |
| 2123DPLAChiSLA | Grade 11 | Language acquisition | Chinese | SL | B | A | adrienne@eduvo.com | The goal of this class is to... |
Career-related Programme (CP)
|
Header |
Description |
|---|---|
| Class ID | The Class ID is a unique identifier for each class created on ManageBac, including all previously created classes. Your school can come up with your own naming convention. Here’s a recommended combination: 1921CPLD1 1921 for the academic year 2019-2021(2-year CP course) CP for the Programme LD for the Subject Language development 1 for the Section |
| Year* |
Required. The Year Level of the class you are creating must match the label entered in your Grades & Programme Settings, e.g. Year 12, or Grade 12. If unsure, navigate to Settings > School Settings > Grades & Levels on your account. Not case-sensitive. |
| Group* |
Required. This is the Subject group that the class belongs to. The spelling of the subject groups must exactly match the official spelling on ManageBac, e.g. don’t fill in CP for Career-related programme. You can copy/paste the official spelling from the Supported Subjects cheat sheet. Not case-sensitive. |
| Subject* |
Required. This is the Subject within the Subject group that the class belongs to. The spelling of the subjects must exactly match the official spelling on ManageBac, e.g. don’t fill in RP for Reflective project. You can copy/paste the official spelling from the Supported Subjects cheat sheet. Not case-sensitive. |
| Class Name | If left blank, the class will automatically be named after the Subject. |
| Section |
The sections of the same subject depend on how your school chooses to differentiate them. Some schools use A, B, C; others use 1, 2, 3, etc. Max. 20 characters. |
| Teacher E-mail | Identify the teacher that will be teaching the class and fill in the email address linked to their ManageBac account to add them to the class when it's created. To assign several teachers to the same class, list their emails in the same cell and separate them by "|" (no spaces in-between). If unsure, navigate to Settings > School Directory > Teachers & Advisors to find their email address. You can also leave this blank for now and bulk assign teachers to their classes later. |
| Class Description | This is a short summary of the class, visible to all users on ManageBac. |
Example:
|
Class ID |
Year* | Group* | Subject* | Name | Section | Teacher E-mail | Description |
| 2123CPLD1 | Grade 11 | Career-related Programme | Language development | 1 | rebecca@eduvo.com | Language development ensures that all students... |
Middle Years Programme(MYP)
|
Header |
Description |
|---|---|
| Class ID | The Class ID is a unique identifier for each class created on ManageBac, including all previously created classes. Your school can come up with your own naming convention. Here’s a recommended combination: 1920MYP6ISGeo 1920 for the academic year 2019-2020 MYP for the Programme 6 for the Year Level IS for the Subject Group, Individuals and societies Geo for the Subject, Geography |
| Year* |
Required. The Year Level of the class you are creating must match the label entered in your Grades & Programme Settings, e.g. MYP 1, Grade 6, Year 6, etc. If unsure, navigate to Settings > School Settings > Grades & Levels on your account. Not case-sensitive. |
| Group* |
Required. This is the Subject group that the class belongs to. The spelling of the subject groups must exactly match the official spelling on ManageBac, e.g. don’t fill in Math for Mathematics. You can copy/paste the official spelling from the Supported Subjects cheat sheet. Not case-sensitive. |
| Subject* |
Required. This is the Subject within the Subject group that the class belongs to. The spelling of the subjects must exactly match the official spelling on ManageBac, e.g. don’t fill in Geo for Geography. You can copy/paste the official spelling from the Supported Subjects cheat sheet. Not case-sensitive. |
| Name | If left blank, the class will automatically be named after the Subject. |
| Option | This only applies to Language Acquisition classes to indicate Phases per class. If left blank, no Phases will be assigned to the class. Phases need to be numbers from 1-6 and need to be separated by a vertical line "|" as shown here. |
| Section |
The sections of the same subject depend on how your school chooses to differentiate them. Some schools use A, B, C; others use 1, 2, 3, etc. Max. 20 characters. |
| Teacher E-mail | Identify the teacher that will be teaching the class and fill in the email address linked to their ManageBac account to add them to the class when it's created. To assign several teachers to the same class, list their emails in the same cell and separate them by "|" (no spaces in-between). If unsure, navigate to Settings > School Directory > Teachers & Advisors to find their email address. You can also leave this blank for now and bulk assign teachers to their classes later. |
| Description | This is a short summary of the class, visible to all users on ManageBac. |
Example:
| Class ID | Year* | Group* | Subject* | Name | Option | Section |
Teacher E-mail |
Description |
| 2223MYP6LAFreA | Grade 6 | Language Acquisition | French | 3|4 | A | alan@eduvo.com | This French Language Acquisition course will cover... |
Primary Years Programme (IB PYP)
|
Header |
Description |
|---|---|
| Class ID | The Class ID is a unique identifier for each class created on ManageBac, including all previously created classes. Your school can come up with your own naming convention. Here’s a recommended combination: Classof2031HRB Classof2031 for the graduating academic year HR for the Class Name, “Homeroom” B for the Homeroom section “Blue” |
| Year* |
Required. The Year Level of the class you are creating must match the label entered in your Grades & Programme Settings, e.g. Grade 1, or Year 1 If unsure, navigate to Settings > School Settings > Grades & Levels on your account. Not case-sensitive. |
| Subjects |
This is the Subject within the Subject group that the class belongs to. The correct format for the Subject phrase for entering the subject is: [Subject Group][colon symbol][space][Subject]. For example: Arts: Visual Arts When entering multiple subjects, please separate each subject phrase with a pipe symbol "|" without any spaces before or after it. For example: Language: English|Arts: Visual Arts. The spelling of the subjects must exactly match the official spelling on ManageBac. If you're unsure, please refer to your IB Primary Years Next Settings page (via Settings > IB Primary Years Next > Subjects). |
| Name | If left blank, the class name will automatically default to Homeroom. If you are creating a Specialist Subject class, please use the Class Name to identify the Specialist Subject. For example: Homeroom Physical Education |
| Section | The sections of the same subject depend on how your school chooses to differentiate them. Some schools use A, B, C; others use colors names, Red, Blue, Yellow, etc. Max. 20 characters. |
| Teacher E-mail | Identify the teacher that will be teaching the class and fill in the email address linked to their ManageBac account to add them to the class when it's created. To assign several teachers to the same class, list their emails in the same cell and separate them by "|" (no spaces in-between). If unsure, navigate to Settings > School Directory > Teachers & Advisors to find their email address. You can also leave this blank for now and bulk assign teachers to their classes later. |
| Description | This is a short summary of the class, visible to all users on ManageBac. |
Example:
|
Class ID |
Year | Subjects | Name | Section | Teacher E-mail | Description |
| Classof2030HR | Grade 2 | Language: English|Arts: Visual Arts | julia@eduvo.com|andy@eduvo.com | G2 Homeroom |
Cambridge Advanced & IGCSEs
|
Header |
Description |
|---|---|
| Class ID | The Class ID is a unique identifier for each class created on ManageBac, including all previously created classes. Your school can come up with your own naming convention. Here’s a recommended combination: 1920CAdv-SciEM-AS 1920 for the academic year 2019-2020 (For 2-year IGCSE courses, you can use 1921 for the academic year) CAdv for the Programme Sci for the Subject group, Sciences EM for the Subject, Environmental Management (8291) AS for the Subject Level |
| Year* |
Required. The Year Level of the class you are creating must match the label entered in your Grades & Programme Settings, e.g. Year 12, or Grade 12. If unsure, navigate to Settings > School Settings > Grades & Levels on your account. Not case-sensitive. |
| Group* |
Required. This is the Subject group that the class belongs to. The spelling of the subject groups must exactly match the official spelling on ManageBac, e.g. don’t fill in PC for Professional and creative. You can copy/paste the official spelling from the Supported Subjects cheat sheet. Not case-sensitive. |
|
Subject* |
Required. This is the Subject within the Subject group that the class belongs to. The spelling of the subjects must exactly match the official spelling on ManageBac, e.g. don’t fill in Chem for Chemistry (9701). You can copy/paste the official spelling from the Supported Subjects cheat sheet. Not case-sensitive. |
| Name | If left blank, the class will automatically be named after the Subject. |
| Section |
The sections of the same subject depends on how your school chooses to differentiate them. Some schools use A, B, C; others use 1, 2, 3, etc. Max. 20 characters. |
| Teacher E-mail | Identify the teacher that will be teaching the class and fill in the email address linked to their ManageBac account to add them to the class when its created. To assign several teachers to the same class, list their emails in the same cell and separate by "|" (no spaces in-between). If unsure, navigate to Settings > School Directory > Teachers & Advisors to find their email address. You can also leave this blank for now and bulk assign teachers to their classes later. |
| Description | This is a short summary of the class, visible to all users on ManageBac. |
Example:
|
Class ID |
Year* | Group* | Subject* | Name | Section | Teacher E-mail | Description |
| 1920CAdv-HSSIS-A | Year 12 | Humanities and Social Sciences | Islamic Studies (9013) | milo@eduvo.com | This Islamic Studies course will cover... |
Cambridge Lower Secondary
|
Header |
Description |
|---|---|
| Class ID | The Class ID is a unique identifier for each class created on ManageBac, including all previously created classes. Your school can come up with your own naming convention. Here’s a recommended combination: 1920CLS7-LangEng 1920 for the academic year 2019-2020 CLS for the Programme, Cambridge Lower Secondary 7 for the Year Level, Year 7 Lang for the Subject group, Languages Eng for the Subject, English (1111) |
| Year* |
Required. The Year Level of the class you are creating must match the label entered in your Grades & Programme Settings, e.g. Year 9, or Grade 9. If unsure, navigate to Settings > School Settings > Grades & Levels on your account. Not case-sensitive. |
| Group* |
Required. This is the Subject group that the class belongs to. The spelling of the subject groups must exactly match the official spelling on ManageBac, e.g. don’t fill in HSS for Humanities and Social Sciences. You can copy/paste the official spelling from the Supported Subjects cheat sheet. Not case-sensitive. |
| Subject* |
Required. This is the Subject within the Subject group that the class belongs to. The spelling of the subjects must exactly match the official spelling on ManageBac, e.g. don’t fill in Hist for History. You can copy/paste the official spelling from the Supported Subjects cheat sheet. Not case-sensitive. |
| Name | If left blank, the class will automatically be named after the Subject. |
| Section |
The sections of the same subject depend on how your school chooses to differentiate them. Some schools use A, B, C; others use 1, 2, 3, etc. Max. 20 characters. |
| Teacher E-mail | Identify the teacher that will be teaching the class and fill in the email address linked to their ManageBac account to add them to the class when it's created. To assign several teachers to the same class, list their emails in the same cell and separate them by "|" (no spaces in-between). If unsure, navigate to Settings > School Directory > Teachers & Advisors to find their email address. You can also leave this blank for now and bulk assign teachers to their classes later. |
| Description | This is a short summary of the class, visible to all users on ManageBac. |
Example:
|
Class ID |
Year* | Group* | Subject* | Name | Section | Teacher E-mail | Description |
| 1920CLS7-LangEng | Year 7 | Languages | English (1111) | adrienne@eduvo.com |
National Curriculum: High School, Middle School, & Primary School
|
Header |
Description |
|---|---|
| Class ID | The Class ID is a unique identifier for each class created on ManageBac, including all previously created classes. Your school can come up with your own naming convention. Here’s a recommended combination: 1920MS8ExtSGov 1920 for the academic year 2019-2020 MS for the Programme, Middle School 8 for the Year Level, Grade 8 Ext for the Subject Group, Extracurricular SGov for the Subject, Student Government Note: National Curriculum subject groups and subjects are customised by each school |
| Year* |
Required. The Year Level of the class you are creating must match the label entered in your Grades & Programme Settings, e.g. Year 12, or Grade 12. If unsure, navigate to Settings > School Settings > Grades & Levels on your account. Not case-sensitive. |
| Group* |
Required. This is the Subject group that the class belongs to. Subject groups are customised per school and the spelling of the subject groups must exactly match what you have configured in your National Curriculum Subject Settings. If you are not sure, navigate to Settings > Programme > Subjects to confirm. You can copy/paste the spelling from the Supported Subjects cheat sheet. Not case-sensitive. |
| Subject* |
Required. This is the Subject within the Subject group that the class belongs to. Subjects are also customised per school and the spelling of the subject must exactly match what you have configured in your National Curriculum Subject Settings. If you are not sure, navigate to Settings > Programme > Subjects to confirm. You can copy/paste the spelling from the Supported Subjects cheat sheet. Not case-sensitive. |
| Name | If left blank, the class will automatically be named after the Subject. |
| Section |
The sections of the same subject depend on how your school chooses to differentiate them. Some schools use A, B, C; others use 1, 2, 3, etc. Max. 20 characters. |
| Teacher E-mail | Identify the teacher that will be teaching the class and fill in the email address linked to their ManageBac account to add them to the class when it's created. To assign several teachers to the same class, list their emails in the same cell and separate them by "|" (no spaces in-between). If unsure, navigate to Settings > School Directory > Teachers & Advisors to find their email address. You can also leave this blank for now and bulk assign teachers to their classes later. |
| Description | This is a short summary of the class, visible to all users on ManageBac. |
Example:
|
Class ID |
Year* | Group* | Subject* | Name | Section | Teacher E-mail | Description |
| 1920MS8ExtSGov | Grade 8 | Extracurricular | Student Government | alan@eduvo.com |
4. Common Class Import Error Messages
Below are a few common error messages that you may encounter when importing classes into ManageBac.
The error message is shown on the last column on the right for every class. Check and correct the error on your file. Save as CSV (UTF-8) and re-upload the updated file.
CLASS ID
Every class created on ManageBac requires a unique class identifier code that is used to track and import elements to the class in bulk, such as assigning students and teachers to the class or configuring the timetable. Class IDs must be unique and organized according to your school's naming format.
An error message you might encounter related to Class IDs is:
-
Class ID has already been taken: this error occurs when the Class ID listed is already used in another class, or if the Class ID field has been left blank.
Fix: Add or edit the Class ID so that it is unique & re-upload.
YEAR
Year refers to the year/grade level of the class, e.g. Year 1, Grade 12, etc. The year level must match what has been entered in your school's ManageBac Settings via Settings > School Settings > Grades & Levels.
If what you have entered doesn't match the Grades & Levels page, you may run into this error message:
-
Core grade Grade can't be blank and Grade is invalid for the selected programme: This error message appears when the year level field doesn't match your account settings, e.g. you entered Year 11 but your school uses Grade 11.
Fix: Enter the year level that has been configured for your account, and re-upload the file.
GROUP & SUBJECT
The Subject Groups and Subjects are built-in with their subject-specific class and unit content, e.g. Criteria, Syllabus, Aims & Objectives, so it's important that the spelling of the Subject Group and Subject matches your school's ManageBac Settings.
If you're unsure, use the Supported Subjects excel file as a guide, or navigate to your Settings > Programme > Subjects page to confirm.
If what you have entered for either field doesn't match the Subjects on your account, you may run into this error message:
-
Subject can't be blank: This error appears if there is a misspelling in the Subject group or the Subject name or if the subject that you have entered is disabled on ManageBac.
Fix: If the subject or subject group is misspelt, correct the error & re-upload. If it is disabled but is a subject that your school offers, please enable it in your Settings (Step 1: Enabling your subjects).
LEVEL
Course levels can be assigned to subjects when creating your classes. Remember to enable the levels that are offered at your school before importing the file via Settings > Programme > Subjects > Options & Levels.
If you want to create a mixed level class, you can leave this field blank. However, if what you have entered doesn't match the levels enabled on your account, you may run into this error:
-
Please check at least one of the levels: This error appears when the level that you entered is not enabled or is not a match.
Fix: You can change the level on your CSV file, or enable the level in your ManageBac Settings.
SECTION
An easy way to distinguish classes of the same subject is by using class sections. Some schools use letter sections, such as Biology A and Biology B. Others use number sections, such as English 1 and English 2.
An error message you might encounter related to Class Sections is:
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Class Section is too long (maximum is 5 characters): This error appears when there are over 5 characters in the section field.
Fix: Edit the section so it does not exceed 5 characters
FINAL CHECK
When a class has no errors, the Valid field on the rightmost column will show a green checkmark. When all of your classes have been validated, please click on the blue Proceed! button at the bottom to add your new classes to ManageBac.
Once the classes have been added, you will be able to find them under Classes.
Additional Support
See our tutorials below for further guidance on: